Free Purchase Order Generator

Frequently Asked Questions

Get quick answers about creating, sending and using purchase orders.

• What is a purchase order?

  A purchase order tells a vendor what you want to order. It can show the products or services, quantities, prices, taxes, discounts and delivery details so the vendor can review the order clearly.

• What should I include in a purchase order?

  Add your business and vendor information, the purchase order number and date, and the products or services you want to order. Include quantities, prices, taxes or discounts when they apply. Add delivery information, terms and a ship-to address when you need them.

• How do I create a purchase order in Docelf?

  Add your vendor, then enter the products or services, quantities and prices. Add delivery details, taxes, discounts or terms when they apply. Docelf calculates the totals. Review the purchase order, then email it, print it or download a PDF.

• What is the difference between a purchase order and an invoice?

  You send a purchase order to a vendor to show what you want to order. A vendor sends an invoice to request payment. You can use the PO number to match the purchase order with the vendor's invoice.

• Can I add delivery details and a separate ship-to address?

  Yes. You can add delivery information to a purchase order and use a separate ship-to address when the order should go somewhere other than your main business address.

• Can I email a purchase order and see if my vendor opened it?

  Yes. You can email a purchase order directly from Docelf. The document history shows when the purchase order was delivered and when your vendor opened it.

• Can I reuse vendor, product and service details?

  Yes. Docelf saves vendor information for future purchase orders. You can also save products and services with their descriptions, unit prices and taxes, so you do not have to enter the same details each time.

• How do I match a purchase order with the vendor's invoice?

  Use the PO number to match the purchase order with the invoice you receive from the vendor. You can then compare the items, quantities and prices with the purchase order before you pay the invoice.