Free Invoice Template

Create, Send, and Track Your Invoice

Choose the customer, add what you provided, and set the due date. Docelf calculates the total and keeps the invoice with your other documents.

You can:

• Add the charges and prices. Docelf handles discounts, sales tax, and totals
• See when your customer opens the invoice
• Keep the due date and payment status with the invoice
• Reuse saved customer and item details instead of entering them again

What Is an Invoice?

An invoice is the document you send when it is time for a customer to pay. It shows what you provided, how much is due, and when the customer should pay.

Send an invoice after a delivery or completed job. You can also send one at a project milestone or the end of a billing period.

What Should an Invoice Include?

A clear invoice normally includes:

• Your business details and logo
• Your customer's details
• A unique invoice number, invoice date, and payment due date
• The products or services you provided
• Quantities and prices for each charge
• Discounts and sales tax when they apply
• The total due and payment instructions
• Notes or attachments when the customer needs them

Ready to Bill the Customer?

Add the customer and what you provided. Choose when payment is due. Docelf calculates the total. After your customer pays, create the receipt from the invoice.

Create Free Invoice

Estimate, Quote, Invoice, or Receipt?

Not sure which document comes next? Start with what you need your customer to do.

Already sent an estimate or quote? Open it in Docelf and create the invoice. Docelf brings over the customer and item details. After your customer pays, Docelf uses the invoice details to create the receipt.

Buying from a vendor? Send a purchase order before the purchase. Use an invoice when you need a customer to pay you.

How to Create an Invoice

Not sure what goes where? Watch the short walkthrough or follow the steps below.

A good invoice answers three questions: What did you provide? How much is due? When should the customer pay? Keep each charge easy to understand.

1 2 3 4 5 6 7

1. Add Your Business: Enter the business name and contact details your customer should use.
2. Add Your Logo: Add your logo if you want the invoice to match your other documents.
3. Add the Customer: Choose a saved customer or enter the customer's details.
4. Add the Number and Dates: Add a unique invoice number. Then set the invoice date and due date.
5. List What You Provided: Add each product or service. Include the quantity or hours and the price.
6. Let Docelf Do the Math: Add any discount or sales tax. Docelf updates the subtotal and total.
7. Explain How to Pay: Add payment instructions and terms. Include a note or attachment if the customer needs it.

Before you send: Check the customer and dates. Review the charges and total. Make sure the payment instructions are clear.

Invoice Templates by File Format

Already work in Word, Excel, Google Docs, or Google Sheets? Start with the format you know.

• Word Invoice Template
• Google Docs Invoice Template
• Excel Invoice Template
• Google Sheets Invoice Template
• Other Invoice Formats

Rather create it online? Create the invoice with Docelf.

Browse Invoice Templates

Choose the collection closest to your business or billing needs. Then adjust the template for this customer and job.

• Invoice Templates by Industry
• Invoice Types
• Business Invoice Templates

Popular Invoice Templates

Choose a common layout, then add the details for this customer or job.

Blank Invoice Template

Start with a clean slate and add only what this customer needs to see.

View Blank Invoice Template

Simple Invoice Template

Keep everyday billing easy to scan, with no extra sections getting in the way.

View Simple Invoice Template

Itemized Invoice Template

Show each charge clearly so the customer can see how you reached the total.

View Itemized Invoice Template

Online Invoice Template

Create and send the invoice online. See when your customer opens it. After your customer pays, create the receipt from the invoice.

View Online Invoice Template

Invoice Guides

Need help with the next step? Learn how to write the email, set payment terms, or follow up on a late invoice.

• Invoice Email Template
• Invoice Terms and Conditions
• How to Make an Invoice
• Past Due Invoice Email
• Invoice Receipt Template

Regional Invoice Templates

Billing customers in another country or language? Start with the closest regional page. Then check the rules that apply where you work.

• Australian Invoice Template
• English Invoice Template
• New Zealand Invoice Template

Invoice Example

Want to see the finished result first? Review a completed invoice, then use the same structure for your own.

• Invoice Example

Invoice FAQs

• What is an invoice?

  An invoice is the document you send when it is time for a customer to pay. It shows who is billing, what you provided, how much is due, and when the customer should pay.

• What is an invoice template?

  An invoice template gives you a ready-made place for the details every invoice needs. Add your business and customer details. Then add the charges, dates, and payment terms.

  Fill in the details for each sale or job instead of starting with a blank document every time.

• How do I make an invoice?

  Add your business and customer details. Give the invoice a number, date, and due date. Then list what you provided and the price.

  Check the total and add payment instructions. Then download, print, or email the invoice.

• What should I include in an invoice?

  Include your business and customer details. Add the invoice number, invoice date, and due date. List each charge and show the total due.

  Add clear payment instructions and terms. Include a note when the customer needs more information.

• When should I send an invoice?

  Send the invoice when you are ready to ask for payment—after a delivery, completed job, project milestone, or scheduled billing period.

  Make the invoice date, due date, and payment instructions clear so your customer knows what to pay and when.

• Is an invoice the same as a bill?

  In everyday business use, an invoice and a bill often describe the same request for payment. A business usually sends an invoice, while the customer may refer to the document as a bill.

• What is the difference between an invoice and an estimate?

  An estimate gives your customer an expected price before the final cost is known. An invoice asks your customer to pay for products or services.

  With Docelf, you can turn an estimate into an invoice without entering the same customer and item information again.

• What is the difference between an invoice and a quote?

  A quote gives your customer a specific offer before the sale or work begins. An invoice asks for payment after you are ready to bill.

  With Docelf, you can turn an accepted quote into an invoice.

• What is the difference between an invoice and a receipt?

  An invoice asks your customer to pay. A receipt confirms that payment has already been made.

  After your customer pays a Docelf invoice, you can create a receipt from it.

• Can I create an invoice from an estimate or quote?

  Yes. Open the estimate or quote and turn it into an invoice. Docelf brings over the customer and item details, so you only need to check what changed.

• Can I create a receipt from a paid invoice?

  Yes. After you record the payment, create a receipt from the invoice. Docelf reuses the invoice details, and the receipt confirms what the customer paid.

• Can I download an invoice as a PDF?

  Yes. Finish the invoice, then download the PDF, print it, or attach it to an email. You can also email the invoice directly from Docelf.

• Can I email an invoice to my customer?

  Yes. You can email an invoice from Docelf and see when your customer opens it. You can also download the invoice as a PDF or print it.

• Can I create an invoice on my phone?

  Yes. Docelf works on phones, tablets, and computers. Create or check an invoice on the device that works for you.

• Which currencies can I use on an invoice?

  Docelf supports US dollars, euros, British pounds, Canadian dollars, and Australian dollars.

• What is included in the 14-day free trial?

  You can try every Docelf feature and create unlimited documents for 14 days. No credit card is required. The trial does not become a paid subscription unless you choose to upgrade. If you do not upgrade, your access ends when the trial expires.

• Who needs an invoice template?

  An invoice template is useful for any small business that needs to ask a customer for payment. Contractors, freelancers, consultants, and service businesses often use one.

• What are the benefits of using an online invoice template?

  An online invoice template helps you finish invoices faster and keep them consistent. Docelf handles the totals, remembers customer and item details, and keeps your invoices together.

  Send the invoice from Docelf or download a PDF. You can see when your customer opens it and track the payment.

  After your customer pays, create the receipt from the invoice.

Ready to Send the Invoice?

The paperwork is the boring part. Make it the quick part.

• Create and send your invoice in minutes
• Let Docelf calculate the total
• See when your customer opens the invoice
• Create a receipt after your customer pays

Create Free Invoice