Invoice Terms and Conditions
Setting clear payment terms on your invoices helps prevent misunderstandings and ensures a smooth billing process. With Docelf, you can include terms and conditions directly on your invoice using the built-in Terms and Conditions field at the bottom of the template.
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
Invoice Terms and Conditions Templates by Docelf
Whether you need to outline due dates, accepted payment methods, late fees, or refund policies, Docelf’s Invoice Template makes it easy to add them to your invoices. Just fill out the dedicated field, and your terms will appear clearly at the bottom of every invoice.
Other Invoice Template File Formats
Looking for an invoice template that fits your workflow? We offer options in Word, Google Docs, Excel, and Google Sheets to suit your needs.
Need a polished and professional layout? A Microsoft Word invoice template keeps formatting easy and flexible. If you prefer automated calculations and team collaboration, an Excel or Google Sheets invoice template is a great choice. For simple, cloud-based editing, a Google Docs invoice template ensures quick and accessible invoicing.
No matter your industry, these templates help you create invoices that are professional, clear, and easy to use.
- Word Invoice Template
- Google Docs Invoice Template
- Excel Invoice Template
- Google Sheets Invoice Template
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
How to Write Invoice Terms and Conditions
Adding terms and conditions to your invoices helps set clear expectations for payments, refunds, and late fees. With Docelf’s invoice templates, you can easily include these details using the Terms and Conditions field at the bottom of your invoice.
Here are some common invoice terms and conditions you may want to include:
- Payment due date: Specify when the payment is expected, such as "Net 30 days."
- Accepted payment methods: List how you accept payments (bank transfer, credit card, PayPal, etc.).
- Late fees: If applicable, state any late payment penalties, e.g., "A 5% late fee applies to overdue invoices."
- Refund policy: Clarify whether refunds are available for services or products.
- Contact details for billing questions: Provide an email or phone number for inquiries.
How to Write an Invoice
Creating a professional invoice with Docelf is easy—just follow these 10 steps:
- Add Your Business Details: Enter your company name, address, phone number, and email.
- Upload Your Logo: Add your logo for a polished, branded look.
- Enter Customer Details: Fill in the customer's name, company (if applicable), address, and contact details.
- Assign an Invoice Number and Dates: Choose a unique invoice number, add the invoice date and due date.
- List Products or Services: Itemize what you provided, including description, quantity, and unit price.
- Include Taxes and Discounts: Add applicable taxes and discounts—Docelf updates the total automatically.
- Check the Total: Review the final amount before sending to ensure accuracy.
- Add Payment Instructions: Specify accepted payment methods, bank details, or any special instructions.
- Set Your Terms and Conditions: Include payment terms (e.g., "Net 30 days"), late fees, or refund policies.
- Send, Download, or Print:
- Email: Send directly from Docelf and track when it’s opened.
- Download: Save a PDF for easy sharing.
- Print: Keep a hard copy if needed.
That’s it! A professional invoice in minutes—clear, simple, and hassle-free.
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
Customize Your Invoice Terms and Conditions
Docelf allows you to personalize your invoice templates while keeping things professional. In the Terms and Conditions field, you can add any policies that fit your business needs—whether it’s specifying payment deadlines, late fees, or special agreements.
Here’s an example of how your invoice terms might look:
Payment Terms:
Payment is due within 14 days of the invoice date. Late payments will incur a 5% penalty per month of delay.
Accepted Payment Methods:
We accept bank transfers, credit cards, and PayPal. Please use the invoice number as your payment reference.
Refund Policy:
Refunds are available only for services canceled within 24 hours of booking.
With these terms in place, your customers will always have a clear understanding of payment expectations.
Customize Your Invoice
Your invoice isn’t just a bill—it’s part of your brand. Customize it with these simple options to make every invoice look professional and uniquely yours.
- Add Your Logo: Build trust and make your invoices instantly recognizable.
- Pick Your Fonts and Colors: Choose a font and color that reflect your business style.
- Choose Your Currency: Select from USD, AUD, CAD, GBP, and EUR for international invoicing.
- Customize Your Invoice Name: Rename your invoice to match your business needs, whether you're a contractor, freelancer, or service provider.
- Personalize Your Footer: Add key details like your email, phone number, or website to keep communication easy.
- Attach Supporting Documents: Include contracts, breakdowns, or reference images to provide extra clarity.
With these options, your invoices will look as polished and professional as your business. Happy invoicing!
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
