Free Invoice Receipt Template

Start With an Invoice, Then Confirm Payment

These previews show invoices, not receipts. Use an invoice to request payment. After the customer pays, record the payment in Docelf and create the receipt from that invoice.

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  Sample Invoice Layout

  Create Free Invoice
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  Free Invoice Layout

  Create Free Invoice
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  Printable Invoice Layout

  Create Free Invoice
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  Blank Invoice Layout

  Create Free Invoice
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  Simple Invoice Layout

  Create Free Invoice
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  Standard Invoice Layout

  Create Free Invoice
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  Itemized Invoice Layout

  Create Free Invoice
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  Basic Invoice Layout

  Create Free Invoice
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  Hourly Invoice Layout

  Create Free Invoice

Invoice or Receipt: Which Does Your Customer Need?

An invoice asks your customer to pay. A receipt confirms a payment you have received. Use the receipt to confirm payment against the invoice, not to ask for the same money again.

Already have the invoice in Docelf? Open that invoice to create a connected receipt after recording payment. The Create Free Receipt button on this page starts a separate receipt when you do not have an invoice to use.

How to Create a Receipt From an Invoice

Start with the invoice the customer paid. Check its details before you record the payment and create the receipt.

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1. Check Your Business: Make sure the invoice identifies the business that received the payment.
2. Confirm the Customer: Check that the customer matches the payment you received.
3. Check the Invoice Number: Match the payment reference to this invoice.
4. Review the Charges: Check the items, invoice total and any payments already recorded.
5. Record the Payment: Enter the amount received and payment date. Add a reference note when useful.
6. Create the Receipt: Create a receipt from the invoice after recording the payment.
7. Review and Send: Check the payment details, then email the receipt or download a PDF.

How Invoice Line Items Appear on a Receipt

Keep the charges recognizable so the customer can match the receipt to the invoice. The receipt should confirm the amount received, not ask for that payment again.

In this fictional print order, the customer paid the full invoice. All amounts are in USD. The example applies 8% tax to all three charges.

The $118.80 payment clears this example invoice. The 8% rate is only an example. Keep the tax details consistent with the original sale. If the customer pays only part, record only that payment and keep the remaining balance clear.

What to Include in Receipt Notes

Use Notes to explain what the payment covered. Add the invoice reference, payment date and method when they help the customer identify the transaction.

Keep payment requests on the invoice. This Notes example confirms the print order above. Replace the placeholders with the actual payment details.

Check the Payment, Not Just the Invoice Total

Record the payment you received, not just the amount you invoiced. Check these details before creating the receipt.

Keep the Invoice and Receipt Easy to Match

Use your business logo, colors and fonts on both documents. Docelf supports USD, EUR, GBP, CAD and AUD. Keep the currency consistent with the payment you are recording.

Add contact details in the footer so the customer knows where to ask a payment question. Attach a relevant PDF or image only when it adds useful information.

For the steps, see how to create a receipt from an invoice.

After You Send the Receipt

When you create a receipt from an invoice, Docelf keeps the two documents connected. After emailing the receipt, you can see whether the customer opened it.

Need a File Template for the Invoice First?

These Word, Google Docs, Excel and Google Sheets templates are for the bill you send before payment. They do not replace a receipt confirming payment.

• Word Invoice Template
• Google Docs Invoice Template
• Excel Invoice Template
• Google Sheets Invoice Template

More Help With Invoices and Payment Records

Use the invoice pages for billing and the receipt pages for confirming money received.

• Receipt Templates
• Billing Receipt Template
• Paid Invoice Template
• Deposit Invoice Template

Invoice Receipt FAQs

• Is an invoice the same as a receipt?

  No. An invoice requests payment. A receipt confirms a payment you have received. Use the invoice to show what is due and the receipt to show what the customer paid.

• How do I create a receipt from a Docelf invoice?

  Open the invoice and record the payment amount and date. Then create the receipt from that invoice. Docelf copies the relevant details and keeps the receipt connected with the invoice.

• Can I create a receipt for a partial payment?

  Yes. Record the amount you received, then create a receipt for that payment. The invoice keeps track of the remaining balance. Do not describe a partial payment as payment in full.

• Do I need to enter the products and services again?

  Not when you create the receipt from the invoice. Docelf copies the relevant customer and item details. Review the receipt and its payment information before sending it.

• What does the Create Free Receipt button do?

  It starts a separate receipt. To create a receipt connected with an existing Docelf invoice, open that invoice and record its payment first.

• Can I email or print the receipt?

  Yes. Email it from Docelf, print it or download a PDF. For a receipt you email from Docelf, you can see whether it arrived and the customer opened it.

Ready to Confirm the Payment?

No invoice to start from? Create a separate receipt that gives your customer a useful payment record.

• Identify the customer and what they paid for
• Record the payment amount, date and method
• Email the receipt or download a PDF

Create Free Receipt