Free Invoice Receipt Template
Create a receipt for a paid invoice
Create a receipt for an invoice your customer has paid. Start a separate receipt, or create it from the invoice in Docelf after recording payment.
Email, print or download your receipt as a PDF.
14-day free trial. No credit card required.
Record the payment. Create the receipt. Keep the record clear.
Start With an Invoice, Then Confirm Payment
These invoice previews are starting points for the bill you send before payment. Each opens the invoice creator. Already been paid? Follow the receipt steps below using your existing invoice.
Invoice or Receipt: Which Does Your Customer Need?
An invoice asks your customer to pay. A receipt confirms a payment you have received, giving the customer a record to keep with the bill.
Already have the invoice in Docelf? Open that invoice to create a connected receipt after recording payment. The Create Free Receipt button on this page starts a separate receipt when you do not have an invoice to use.
How to Create a Receipt From an Invoice
Open the invoice the customer paid. The illustration shows the invoice you start from; use the steps to check it, record the payment, and create its receipt.
- Check Your Business: Make sure the invoice identifies the business that received the payment.
- Confirm the Customer: Check that the customer matches the payment you received.
- Check the Invoice Number: Match the payment reference to this invoice.
- Review the Charges: Check the items, invoice total and any payments already recorded.
- Record the Payment: Enter the amount received and the date it arrived. Add a payment reference note when useful.
- Create the Receipt: Create the receipt from this invoice. Check that its date is the date you received payment.
- Review and Send: Check the amount and payment method, then email the receipt or download a PDF.
How Invoice Line Items Appear on a Receipt
Keep the item descriptions and prices consistent with the invoice so the customer can recognize what the payment covered.
In this fictional print order, the customer paid invoice INV-1042 in full by bank transfer on September 22, 2026. The receipt uses September 22 as its date, even if you send it later. All amounts are in USD, with an illustrative 8% tax on all three charges.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 2 | Flyer printing — packs of 100 | $35.00 | $70.00 |
| 1 | A2 poster print | $24.00 | $24.00 |
| 1 | Print file setup | $16.00 | $16.00 |
| Subtotal | $110.00 | |
| Sales Tax (8% example) | $8.80 | |
| Total Paid | $118.80 |
The three charges total $110.00. Adding $8.80 in example tax gives a total paid of $118.80. This bank transfer pays the invoice in full; use the tax details from your own sale.
What to Include in Receipt Notes
Use Notes to connect the payment to its invoice. An invoice number and transfer reference help the customer match the receipt with their own records. The receipt date already shows when you received payment.
This Notes example confirms the print order above. Replace the sample reference and payment details with your own.
Example: Notes
- Payment of $118.80 received by bank transfer.
- Payment covers invoice INV-1042 for flyer printing, the A2 poster, and file setup.
- Invoice INV-1042 is paid in full.
Need a Receipt Without an Existing Invoice?
Create a separate receipt for a payment you have already received. Add the payment details and send the customer a clear record.
Check the Payment, Not Just the Invoice Total
A customer may pay several bills at once or pay one invoice in parts. Match the payment to the right invoice before you confirm it.
The Invoice Reference
Use the invoice number to identify the bill. A customer may have more than one open invoice with your business.
The Payment Date
The receipt date is the date you received payment. Keep that date even when you create or send the receipt later; it may differ from the invoice date.
The Amount Received
Record the actual amount, including a partial payment or deposit. Do not mark the full invoice paid unless the payment clears the balance.
A Clear Confirmation
Show what the payment covered. Keep a remaining balance separate from the amount this receipt confirms.
Keep the Invoice and Receipt Easy to Match
Use your business logo, colors and fonts on both documents. Docelf supports USD, EUR, GBP, CAD and AUD. Keep the currency consistent with the payment you are recording.
Add contact details in the footer so the customer knows where to ask a payment question. Attach a relevant PDF or image only when it adds useful information.
For the steps, see how to create a receipt from an invoice.
After You Send the Receipt
Docelf keeps a receipt created from an invoice connected to that invoice. After emailing the receipt, check the document history for delivery and opening information.
When Another Payment Arrives
- Record the new amount and payment date on the related invoice.
- Create a receipt confirming that new payment.
- Check the remaining invoice balance before following up with the customer.
More Invoice Layouts for the Bill Before Payment
These additional previews open the invoice creator. For a receipt connected to an existing Docelf invoice, use that invoice after recording its payment.
Need a File Template for the Invoice First?
These Word, Google Docs, Excel and Google Sheets templates are for the bill you send before payment. They do not replace a receipt confirming payment.
Invoice Receipt FAQs
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Is an invoice the same as a receipt?
No. An invoice requests payment. A receipt confirms a payment you have received. Use the invoice to show what is due and the receipt to show what the customer paid.
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How do I create a receipt from a Docelf invoice?
Open the invoice and record the payment amount and date. Then create the receipt from that invoice. Docelf copies the relevant details and keeps the receipt connected with the invoice.
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Can I create a receipt for a partial payment?
Yes. Record the amount you received, then create a receipt for that payment. The invoice keeps track of the remaining balance. Do not describe a partial payment as payment in full.
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Do I need to enter the products and services again?
Not when you create the receipt from the invoice. Docelf copies the relevant customer and item details. Review the receipt and its payment information before sending it.
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What does the Create Free Receipt button do?
It starts a separate receipt. To create a receipt connected with an existing Docelf invoice, open that invoice and record its payment first.
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Can I email or print the receipt?
Yes. Email it from Docelf, print it, or download a PDF. Creating the receipt does not email it; you choose when to send it.
Ready to Confirm the Payment?
No invoice to start from? Create a separate receipt that gives your customer a useful payment record.
- Identify the customer and what they paid for
- Record the payment amount, date and method
- Email the receipt or download a PDF
