Free Example Invoice Template

See What a Finished Invoice Looks Like

These three invoice templates show where the customer details, charges and payment terms go. Use them as a guide for your own invoice.

Replace the sample details before sending. Check the prices and any tax for your own sale.

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  Sample Invoice Layout

  Create Free Invoice
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  Free Invoice Layout

  Create Free Invoice
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  Printable Invoice Layout

  Create Free Invoice

How the Example Invoice Line Items Add Up

The calculation below uses a separate office-supplies example. Maple Desk Supplies billed Cedar Lane Studio for an order delivered September 8, 2026.

Invoice INV-1042 is dated September 8, 2026. Payment is due September 22, 2026. The customer paid $50.00 on September 8.

Multiply each quantity by its unit price, then add the line amounts. The example adds 8% sales tax to the $150.00 subtotal.

The $50.00 payment reduces the balance due, not the invoice total. These figures are examples. Check the tax for your sale and record only payments you have received.

What the Example Invoice Terms Tell the Customer

Use Terms and Conditions to tell the customer when and how to pay. In this example, the customer needs to pay the remaining $112.00, not the original $162.00 total.

Keep the due date and payment reference consistent with the invoice. Replace the sample details when you write your own terms.

How to Turn the Example Into Your Own Invoice

Start a new invoice in Docelf and fill it with the real sale or service details. You do not need to recreate the sample by hand.

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1. Identify Your Business: Add your name, contact details and logo.
2. Choose the Customer: Use the correct customer and billing details.
3. Check the Number and Dates: Check the invoice number. Set the invoice date and agreed payment due date.
4. Replace the Sample Items: Enter what you provided, with quantities and unit prices.
5. Check Taxes and Totals: Add any tax or discount that applies to this bill.
6. Record Any Payment: Enter money already received, then check the balance.
7. Review and Send: Check the payment instructions, then email or download the invoice.

Read the Invoice From Top to Bottom

Your customer should be able to find these four answers on the invoice.

Adapt the Example for Services or Hourly Work

For a fixed-price job, use one line that names the agreed service. For hourly work, show the hours in the quantity column and the hourly rate as the unit price.

Keep any separately billed materials or expenses on their own lines. A fully itemized invoice helps when the customer needs more detail.

Add your logo, colors and fonts in Docelf. Keep the charges easy to read. Choose USD, EUR, GBP, CAD or AUD to match your invoice.

Check the Sample Details Are Gone

Before sending, check the fields that are easy to overlook when you start from an example.

• Use the actual business, customer and billing contact.
• Replace sample dates, references and item descriptions.
• Check taxes and discounts rather than copying the example.
• Record only payments you have received.
• Use your own payment instructions and terms.

Browse More Invoice Layout Examples

Browse six more invoice layouts. Open the invoice creator when you are ready to add your own details.

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  Blank Invoice Layout

  Create Free Invoice
• 

  Simple Invoice Layout

  Create Free Invoice
• 

  Standard Invoice Layout

  Create Free Invoice
• 

  Itemized Invoice Layout

  Create Free Invoice
• 

  Basic Invoice Layout

  Create Free Invoice
• 

  Hourly Invoice Layout

  Create Free Invoice

Choose the File or Template You Need

Use an editable file to work outside Docelf, or choose a more specific invoice page for guidance.

• Word Invoice Template
• Google Docs Invoice Template
• Excel Invoice Template
• Google Sheets Invoice Template

• Basic Invoice Template
• Invoice Templates by Industry
• Invoice Terms Examples
• Invoice Email Examples

Invoice Example FAQs

• What does a completed invoice look like?

  It identifies the business and customer, gives an invoice number and dates, and lists the charges. The totals show the invoice amount and any unpaid balance. Payment instructions tell the customer how to pay.

• Can I copy the figures from this invoice example?

  No. The names, dates, quantities, prices and tax rate are made-up examples. Use the structure, but replace the figures with the details for your sale or service. Check any tax that applies to your business.

• Why are the invoice total and balance due different?

  The office-supplies example totals $162.00, and the customer has already paid $50.00. That leaves $112.00 to pay. In Docelf, record the payment amount and date so the invoice shows the remaining balance.

• Should I show hours or a quantity of one for a service?

  Use the unit that matches how you charged. For hourly work, show the hours and hourly rate. For an agreed fixed-price service, use a quantity of one and describe what the fee covers.

• Which details should I replace before sending my invoice?

  Replace the sample names, dates, descriptions and amounts with your own details. Check the payment instructions and terms too. Give this invoice its own number rather than keeping the sample number.

• Is the office-supplies example a paid invoice?

  No. It shows a partial payment with $112.00 still due. A fully paid invoice has no remaining balance. In Docelf, an invoice is marked Paid when the payments you record cover it in full.

• Can I create an invoice like this in Docelf?

  Yes. Add your business and customer details, enter the items and set the due date. Docelf calculates the charges and total. Record any payment you have received, then review the remaining balance before sending.

Ready to Create the Real Invoice?

Use the example as a guide and send a bill that reflects your own work.

• Add your customer and actual charges
• Check the total and payment due date
• Email the invoice or download a PDF

Create Free Invoice