Free Google Docs Purchase Order Template

Use Free Google Docs Purchase Order Templates

Choose the layout closest to your order and select Use Template. Google will ask you to make a copy, so the original stays unchanged.

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  Free Google Docs Purchase Order

  Use Template
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  Printable Google Docs Purchase Order Form

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  Sample Google Docs Purchase Order

  Use Template

How to Use a Purchase Order Template in Google Docs

Choose Make a copy and rename it for this order. Limit access to people who need to edit or review. The illustration shows Docelf’s online layout; the Google Docs templates above may arrange the fields differently.

When the order is complete, resolve comments and suggested edits. Remove internal notes before sending. Download a PDF, review it, and email it to your vendor.

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1. Add Your Business: Add your business name and contact details.
2. Add Your Logo: Add your logo if you use one.
3. Add the Vendor: Enter the vendor’s name and contact details.
4. Number and Date: Add a unique PO number and the order date.
5. Enter the Order: List each item with its quantity, unit price, and line amount. Include charged delivery as its own item.
6. Check the Math: Multiply quantities by prices, add the line amounts, then check any discount, tax, and the order total.
7. Delivery and Terms: Add the ship-to address or service location and requested date. Use the notes area for agreed payment terms and delivery instructions.

Check the Details Your Vendor Will Use

A purchase order tells the vendor what to supply and where it should go. Before you send it, check these details against the price and delivery arrangements you agreed:

• Your business and vendor contact details, a unique PO number, and the order date
• Specific product or service descriptions, including sizes, models, or units where useful
• Quantities, unit prices, line amounts, and the checked order total
• The ship-to address or service location and requested delivery date
• Agreed payment terms, project references, and any required approval details

Give a separately charged shipping or delivery service its own item row so it contributes to the subtotal. Keep instructions about where and when to deliver with the order details.

Check the Numbers in Your Google Docs Order

Use the same unit as the vendor’s price: a pack, an individual item, or an hour of work. For products sold in packs, state the pack size so the quantity is clear.

This fictional stationery order uses US dollars and an illustrative 8% tax on all three charges.

Multiply each quantity by its unit price, then add the three line amounts for the $120.00 subtotal. The example adds $9.60 in tax, giving an order total of $129.60. Use the prices and tax treatment that apply to your order.

Give the Vendor Clear Delivery Instructions

Use a short notes area for instructions that do not belong in the item rows. In Docelf, that field is called Notes. For the stationery order, you could adapt the wording below to your own address and agreed date.

Share the Right Version With the Right People

Google Docs or an Online Purchase Order?

Google Docs suits an order that coworkers need to discuss or edit together. Docelf is useful when you want automatic calculations and saved vendor, product, and service details for repeat orders. It keeps the purchase orders with your other business documents.

You can create a purchase order online with Docelf, email it directly, or download a PDF to print. For emailed orders, the document history shows delivery and opening information; that refers to the email, not the shipment.

Keep the Sent Order for Invoice Matching

Keep the PDF you sent and any later changes agreed with the vendor. When the order arrives, compare it with the items and quantities on the PO. Use the PO number to match the vendor’s invoice, then check the invoiced prices before paying.

Other Purchase Order File Formats

Choose the tool that best fits the way you edit, calculate, share, and send the order.

• Word Purchase Order Template
• Excel Purchase Order Template
• Google Sheets Purchase Order Template
• All Purchase Order Formats

Google Docs Purchase Order Template FAQs

• How do I make a copy of the Google Docs purchase order template?

  Open a template link and choose Make a copy. Google saves the copy in your Drive so you can edit it without changing the original.

• Do I need a Google account to use the template?

  You generally need a Google account to create and save your own editable copy in Google Drive.

• Can several people edit the purchase order?

  Yes. Share the document with specific people as editors or commenters. Review the sharing settings before sending the finished order outside your business.

• Does Google Docs calculate purchase order totals?

  Do not assume the totals update when you edit the document. Multiply each quantity by its unit price, add the line amounts for the subtotal, then account for any discount and tax. Include charged shipping as an item and recheck the final total.

• How do I download the Google Docs purchase order as a PDF?

  On a computer, open the document and choose File, Download, then PDF Document. Review the downloaded file to make sure the tables and page breaks look correct.

• Should I send a Google Docs link or a PDF?

  A PDF is usually better for a final purchase order because the layout stays fixed. Send a Docs link only when the recipient needs to review or collaborate and the sharing permissions are correct.

• Can I use the Google Docs template on my phone?

  Yes. You can edit it in the Google Docs app on your phone. Detailed table changes may be easier on a larger screen.