Is there a free Word purchase order template?

Yes. You can download the Word purchase order templates on this page and edit the DOCX files for your business.

How do I calculate totals in a Word purchase order?

Enter each quantity and unit price, calculate each line total, then add the subtotal, discounts, sales tax, shipping, and final total. Check the math before sending because Word templates may not calculate automatically.

Can I add my logo to the Word template?

Yes. Replace the sample logo area or insert your logo, then adjust its size so the business and vendor details remain easy to read.

How do I turn the Word purchase order into a PDF?

In Microsoft Word, use Save As or Export and choose PDF. Review the PDF before sending to make sure tables, totals, and page breaks still look correct.

Should I use Word or Excel for a purchase order?

Use Word when you want a document-style layout and more control over wording. Use Excel when you have longer item lists or want spreadsheet formulas for quantities, prices, tax, and totals.

Can I email the Word purchase order to a vendor?

Yes. Save the finished purchase order as a PDF and attach it to an email. You can also create and email a purchase order directly from Docelf.

Is Docelf Microsoft Word software?

No. Docelf is online document software for creating, sending, and organizing business documents. It is not Microsoft Word or accounting software.

Word Purchase Order Template

Need to create and send a purchase order today?

Use Docelf to add the vendor, items, prices, and delivery details. Docelf calculates the total, and you can email the purchase order or download a PDF.

Prefer Microsoft Word? The free DOCX templates are farther down the page.

Create Free Purchase Order

14-day free trial. No credit card.

Create a purchase order online with Docelf

Download Free Word Purchase Order Templates

Choose the layout closest to your order, download the DOCX file, and save a separate working copy before you begin editing.

Create the Purchase Order Without Checking the Math by Hand

Word works well for occasional, document-style purchase orders. Docelf is faster when you want automatic totals and a finished order without repairing tables or checking the math by hand.

Add the vendor and line items, and Docelf calculates quantities, prices, discounts, sales tax, shipping, and totals while you work. You can email the finished purchase order, see when the vendor opens it, or download a PDF.

Reuse saved vendor, product, and service details on the next order
Let Docelf calculate the totals while you work
Email the purchase order and see when the vendor opens it
Download a PDF or print the finished order
Keep purchase orders with the rest of your business documents

Prefer the DOCX file? Use one of the three free Word templates above.

Free purchase order template from Docelf

Skip the Word File

Add the vendor and items. Docelf calculates the total and keeps the purchase order organized.

Create Free Purchase Order

How to Make a Purchase Order in Word

Save a working copy first, then complete the purchase order from top to bottom and check the page layout before you send it.

Download and Save a Copy: Choose a template, download the DOCX file, and save a new copy for this order so the original stays blank.
Add Your Business and Vendor: Replace the sample details with your business name, address, contact information, and the vendor’s details.
Assign the PO Number and Date: Use a unique PO number and add the order date and requested delivery date.
Enter the Order: List each product or service with a clear description, quantity, unit price, and line total.
Check the Totals: Calculate the subtotal, discounts, sales tax, shipping, and final total. Word may not update these amounts automatically.
Add Terms and Delivery Details: Include the ship-to address, job number, payment terms, delivery instructions, and notes.
Save the Finished PO: Review the page, then save a PDF for sending or print a copy for your records.

Keep the Word Template From Breaking

Save the Master First

Keep one untouched template. Create a new file for every purchase order instead of overwriting the original.

Use Table Tools Carefully

Add or remove line-item rows from the table menu. Pasting from another document can change borders, spacing, and fonts.

Watch Page Breaks

Long descriptions can push totals or terms onto a second page. Check Print Preview before you send the PO.

Calculate Outside Word

Use a calculator or spreadsheet for long item lists, then enter the checked amounts into Word.

Word or an Online Purchase Order?

Word is useful for occasional orders and document-style editing. An online purchase order is usually faster when you create POs often, need automatic totals, or want vendor and item details ready for the next order.

Create a purchase order online with Docelf when you want less file maintenance and fewer manual checks.

What Every Purchase Order Still Needs

The tool changes, but the vendor still needs the same core details.

Your business and vendor details
A unique PO number and order date
Clear product or service descriptions
Quantities, unit prices, and line totals
Subtotal, discounts, sales tax, shipping, and total when they apply
Shipping address, service location, requested date, and delivery instructions
Payment terms, approval details, project references, and notes

Other Purchase Order File Formats

Choose the tool that best fits the way you edit, calculate, share, and send the order.