Free Word Purchase Order Template
Edit order details without rebuilding the layout.
Add your items to an online purchase order with the layout already set up. Send a clear, professional order that makes it easy for your vendor to fill it correctly.
Prefer to work in Word? Use a free DOCX template below.
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Create a professional purchase order. Send it. Get back to work.
Download Free Word Purchase Order Templates
Choose the layout closest to your order, download the DOCX file, and save a separate working copy before you begin editing.
How to Make a Purchase Order in Word
Save a working copy first, then complete the purchase order from top to bottom and check the page layout before you send it.
- Save a Working Copy: Download the DOCX and save a separate copy for this order.
- Buyer and Vendor: Replace the sample business and vendor details with your own.
- Number and Dates: Add a unique PO number, order date, and requested delivery date.
- List the Purchase: Enter each item with its description, quantity, unit price, and line total.
- Check the Totals: Recalculate the subtotal, discounts, tax, shipping, and total before sending.
- Delivery and Terms: Add the delivery address, job number, payment terms, and instructions.
- Save the Finished Order: Review the page, then save a PDF or print a copy.
Create the Purchase Order Without Checking the Math by Hand
Word works well for occasional, document-style purchase orders. Docelf is faster when you want automatic totals and a finished order without repairing tables or checking the math by hand.
Add the vendor and line items, and Docelf calculates quantities, prices, discounts, sales tax, shipping, and totals while you work. You can email the finished purchase order, see when the vendor opens it, or download a PDF.
- Reuse saved vendor, product, and service details on the next order
- Let Docelf calculate the totals while you work
- Email the purchase order and see when the vendor opens it
- Download a PDF or print the finished order
- Keep purchase orders with the rest of your business documents
Prefer the DOCX file? Use one of the three free Word templates above.
Skip the Word File
Add the vendor and items. Docelf calculates the total and keeps the purchase order organized.
Keep the Word Template From Breaking
Save the Master First
Keep one untouched template. Create a new file for every purchase order instead of overwriting the original.
Use Table Tools Carefully
Add or remove line-item rows from the table menu. Pasting from another document can change borders, spacing, and fonts.
Watch Page Breaks
Long descriptions can push totals or terms onto a second page. Check Print Preview before you send the PO.
Calculate Outside Word
Use a calculator or spreadsheet for long item lists, then enter the checked amounts into Word.
Word or an Online Purchase Order?
Word is useful for occasional orders and document-style editing. An online purchase order is usually faster when you create POs often, need automatic totals, or want vendor and item details ready for the next order.
Create a purchase order online with Docelf when you want less file maintenance and fewer manual checks.
What Every Purchase Order Still Needs
The tool changes, but the vendor still needs the same core details.
- Your business and vendor details
- A unique PO number and order date
- Clear product or service descriptions
- Quantities, unit prices, and line totals
- Subtotal, discounts, sales tax, shipping, and total when they apply
- Shipping address, service location, requested date, and delivery instructions
- Payment terms, approval details, project references, and notes
Other Purchase Order File Formats
Choose the tool that best fits the way you edit, calculate, share, and send the order.
Word Purchase Order Template FAQs
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Is there a free Word purchase order template?
Yes. You can download the Word purchase order templates on this page and edit the DOCX files for your business.
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How do I calculate totals in a Word purchase order?
Enter each quantity and unit price, calculate each line total, then add the subtotal, discounts, sales tax, shipping, and final total. Check the math before sending because Word templates may not calculate automatically.
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Can I add my logo to the Word template?
Yes. Replace the sample logo area or insert your logo, then adjust its size so the business and vendor details remain easy to read.
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How do I turn the Word purchase order into a PDF?
In Microsoft Word, use Save As or Export and choose PDF. Review the PDF before sending to make sure tables, totals, and page breaks still look correct.
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Should I use Word or Excel for a purchase order?
Use Word when you want a document-style layout and more control over wording. Use Excel when you have longer item lists or want spreadsheet formulas for quantities, prices, tax, and totals.
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Can I email the Word purchase order to a vendor?
Yes. Save the finished purchase order as a PDF and attach it to an email. You can also create and email a purchase order directly from Docelf.
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Is Docelf Microsoft Word software?
No. Docelf is online document software for creating, sending, and organizing business documents. It is not Microsoft Word or accounting software.
