Free Moving Estimate Template
Create a professional moving estimate in minutes
List the rooms or items, crew size, expected hours and likely charges. Customers can compare the full move and see why your company fits the job.
Email, print or download your estimate as a PDF.
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Price the job. Send the estimate. Get back to work.
Moving Estimate Template Examples
Browse these layouts before adding the locations and services for your move. Each preview opens the same estimate editor.
What Is a Moving Estimate?
A moving estimate shows the work you expect to provide and the likely price before the move is booked. It can cover local or long-distance moves, office relocations and other planned moves.
The customer should be able to see the pickup and delivery details, the move size or inventory, the pricing basis and which packing, storage or special-handling services cost extra.
How to Create a Moving Estimate
Start with the pickup and delivery locations and the inventory you expect to move. Use those details to explain the crew, time and services behind the likely price.
- Your Business: Add your moving company and contact details.
- Your Logo: Use the logo from your booking documents.
- The Customer: Enter the customer details for the move.
- Number and Dates: Check the estimate number, issue date and valid-until date.
- Moving Services: List the crew, truck and selected extras with quantities and prices.
- Estimated Total: Check the line amounts, applicable tax and expected total.
- Terms and Send: Add locations, move date and access assumptions in Terms and Conditions. Review, then send.
How to Fill In Moving Estimate Line Items
For hourly work, say whether the rate covers the whole crew or one mover. List the truck, materials and special handling separately when they have their own price.
This fictional local move includes a three-person crew for six hours, a truck, packing materials and piano handling. The $200 hourly rate covers the whole crew. Prices are in US dollars, with an illustrative 8% tax applied only to the $180 packing materials allowance.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 6 | Three-person moving crew — crew-hours | $200.00 | $1,200.00 |
| 1 | Moving truck, fuel and local travel | $350.00 | $350.00 |
| 1 | Packing materials allowance | $180.00 | $180.00 |
| 1 | Piano handling | $275.00 | $275.00 |
| Subtotal | $2,005.00 | |
| Tax on materials (8% illustrative) | $14.40 | |
| Estimated Total | $2,019.40 |
What to Include in Moving Estimate Terms
Terms and Conditions connect the price to the move you have planned. Identify the pickup and delivery locations, move date, inventory and access assumptions. Include only the payment and service policies your business actually uses.
This sample belongs to the local-move example above. Replace its assumptions with the agreed details and check any requirements that apply to the type and location of the move.
Example: Terms and Conditions
- Price assumes the agreed inventory, one pickup, one delivery and ground-floor access at both locations.
- Crew allowance is six hours for three movers at $200 per crew-hour. Truck, local travel, packing materials and piano handling are included as listed.
- Packing labor and storage are not included. The $180 packing materials allowance will be checked against the materials required.
- Confirm the move date and parking access before booking. Review any extra time, items or access changes with the customer before proceeding.
Create a Moving Estimate Ready to Send
Enter the crew, truck and selected services. Docelf calculates the total from your quantities and prices. Check the move details, then send the estimate for review.
What to Include in a Moving Estimate
Show the details that affect the crew and time so the customer can see what the likely price is based on.
Pickup, delivery and access
Add both locations, the move date and access details such as stairs, elevators, parking or long carries when they affect the work.
Move size or inventory
Describe the rooms, items, volume, weight or other measure your business uses to plan and price the move.
Crew, truck, time and travel
Show the expected crew and hours when they drive the price. Add the truck, mileage or travel basis when it helps explain the charge.
Extras, price and terms
Keep packing, storage, special handling and other options separate. Add the likely price, assumptions, taxes, discounts and terms.
Use a Pricing Method That Matches the Move
Use an hourly or flat price when that matches how you plan the move. If distance, weight or volume drives the charge, state the assumption next to the likely price.
For an hourly estimate, identify when billable time starts and ends and any minimum time you use. Keep travel separate when it has its own charge so the same time is not counted twice.
Moving Estimate, Quote, or Invoice?
Choose the document based on how definite the move price is and whether payment is due.
Estimate
Use a moving estimate when the actual time, inventory, access or travel may still change the final charge.
Quote
Use a moving quote when the locations, move scope, price and terms are specific enough to present as an offer.
Invoice
Use an invoice when the move is complete or payment is due and the customer needs the final amount.
Confirm Access Before Finalizing the Move
Stairs, elevators, parking and long carries can change the time needed even when the inventory stays the same. Confirm these details at both locations, including any restricted pickup or delivery times.
If the details change, revise the affected lines and send the updated estimate for review. Keep packing, storage and special handling clear so the customer can see which services are included.
More Moving Estimate Previews
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Estimates for Work Around the Move
Use junk removal for unwanted items, cleaning for the space before or after the move, or water damage when the job is restoration rather than relocation.
Other Estimate Template File Formats
Moving estimates often change with the inventory, access or date. Create it online to update the work and totals quickly, or choose a file format below.
After You Send the Estimate
- See when the customer opens or responds to the estimate
- Revise it if the locations, inventory, access or moving date changes
- Create the invoice from the accepted estimate when the move is ready to bill
Moving Estimate Template FAQs
Find answers about move size, access, extra services, pricing and sending the estimate.
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How do I show the hourly rate for a moving crew?
Label the rate as per crew-hour or per mover-hour. In the example, three movers working together for six hours cost six crew-hours at $200, or $1,200. Do not multiply that whole-crew rate by three again.
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Can I attach the inventory to the moving estimate?
Yes. Attach a PDF or image of the inventory so the customer can check the items covered. Docelf supports PDF, JPG, GIF, PNG and WebP files up to 5 MB each. Refer to that inventory in the estimate and update it if the move changes.
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How do I price a moving job?
Use the pricing method your business follows, such as an hourly or flat price or a rate based on distance, weight or volume. Put the main assumption next to the price so the customer can see what could change it.
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Should packing and storage be listed separately?
List selected packing, storage or special handling as separate items when they have their own price. Keep unselected options outside the estimated total. The worked example includes packing materials and piano handling, but not packing labor or storage.
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What access details should I include?
Add access details that affect the work or price, such as stairs, elevators, parking, long carries or restricted pickup times. Leave out details that do not change the service.
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What is the difference between a moving estimate and a quote?
An estimate is used when the final charge may change as the actual move becomes clearer. A quote presents a more specific offer based on the locations, scope, price and terms in the document.
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Can a customer accept a moving estimate online?
Yes. Customers can accept or decline estimates online. Docelf updates the status and emails you when they respond.
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Can I turn an accepted moving estimate into an invoice?
Yes. Create an invoice from the estimate in Docelf. The relevant customer, item, price and document details copy into the invoice so you do not have to enter the move details again.
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Can I email or download a moving estimate?
Yes. You can email the estimate from Docelf, print it or download it as a PDF. Docelf also shows when an emailed estimate is delivered and opened.
Ready to Send the Moving Estimate?
Give the customer a likely price they can match to the move they have planned.
- Show the move scope and pricing basis clearly
- Keep packing and other extras separate
- Email the estimate or download a professional PDF
