Free Custom Invoice Template
Create a professional custom invoice in minutes
Add your business details, logo and the charges you need to bill. Customers can see who sent the invoice and what they owe, helping your business get paid.
Email, print or download your invoice as a PDF.
14-day free trial. No credit card required.
Create the invoice. Send it. Get back to work.
Choose a Layout to Customize
Use these previews to compare layouts before opening the editor. Your business name, logo and billing details will make the finished invoice your own.
How to Create a Custom Invoice
Add the business details your customer recognizes. Keep the amount due easy to find as you follow the numbered fields.
- Use Your Business Name: Enter the name and contact details your customer knows from the job.
- Choose Your Logo and Style: Add a logo and choose readable colors and fonts.
- Choose the Billing Customer: Select a saved customer or enter the correct billing contact.
- Check the Number and Dates: Check the invoice number, issue date and agreed due date.
- Describe Your Charges: Use your own product or service descriptions with the agreed quantities and rates.
- Check the Calculated Total: Add applicable tax and discounts. Review the amount Docelf calculates.
- Write Your Payment Instructions: Add the agreed details in Terms and Conditions. Preview the invoice, then email it or download a PDF.
Write Line Items the Customer Recognizes
Use the names your customer knows from the job. A single invoice can include project fees, hourly work and printed products. Show the billing unit for each line.
This example bills for sign design, revision time and printed decals. The prices are examples in US dollars. It assumes all three charges are taxable at 7.5%.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 1 | Storefront sign design | $180.00 | $180.00 |
| 2 | Design revisions — hours | $60.00 | $120.00 |
| 20 | Printed window decals | $9.00 | $180.00 |
| Subtotal | $480.00 | |
| Sales Tax (7.5% example) | $36.00 | |
| Total | $516.00 |
What to Include in Custom Invoice Terms
Use Terms and Conditions for wording that helps the customer match the bill to the work. Include the agreed project reference and payment timing rather than a long paragraph about your business.
The example below is for a completed design and print order. Adapt it to your own agreement and replace the bracketed details before sending.
Example: Terms and Conditions
- Payment is due within 14 days of the invoice date.
- Charges cover the design work and printed quantities listed for [Project Reference].
- Additional work is billed only as agreed with the customer.
- Pay by [Accepted Payment Method] and use the invoice number as your payment reference.
- Contact [Billing Email] with questions.
Make the Invoice Recognizable at a Glance
Choose a look that matches your business. Docelf calculates the total from your charges. Preview the result before sending.
Choose What to Customize
Spend your time on details that help customers recognize your business and pay the right bill.
Logo and Business Name
Keep the logo readable at invoice size. Use the same business name the customer saw on your quote or order.
Colors and Fonts
Choose a readable font and enough contrast for the amounts. Check the result in a PDF as well as on screen.
Document Title
Add an optional industry name before “Invoice.” Keep the document type clear; do not turn an invoice title into a quote or receipt label.
Footer and Supporting Files
Use the footer for a billing contact or website. Attach a supporting file when the customer needs details beyond the invoice itself.
Match the Invoice to the Agreed Work
Already priced the job in Docelf? Create the invoice from the quote or estimate. Review the copied details so the invoice bills the work you are ready to charge for.
For later jobs, reuse saved products and services instead of retyping the same descriptions. Check prices before using them again. Docelf supports USD, EUR, GBP, CAD and AUD.
Keep Styling Separate From Payment Details
A custom invoice still needs a clear amount and due date. Avoid making the logo more prominent than the information the customer needs to pay.
See how to add your logo, colors and fonts. Use the item descriptions and Terms and Conditions for the wording that explains the bill.
More Invoice Layouts
These six previews open the same invoice editor. Add your own billing details after opening it.
Follow Up on the Bill, Not the Design
After you email the invoice, keep its payment record up to date.
- Check delivery and opening information in the invoice history.
- Record each payment against the invoice and review the remaining balance.
- Create a receipt from the invoice after recording payment.
Prefer to Customize an Invoice File?
Use Word or Google Docs to edit the wording and layout. Choose Excel or Google Sheets to work with quantities and prices in a spreadsheet.
Custom Invoice Template FAQs
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What can I customize on a Docelf invoice?
Start with your business and customer details. Add your logo and choose colors and fonts to match your business.
You can edit item descriptions, prices, taxes and discounts. Use the footer and Terms and Conditions for your own wording.
You can also attach supporting files or add an industry name before “Invoice.”
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Can I give the invoice a custom title?
You can add an industry name before “Invoice.” Use the item descriptions, footer or Terms and Conditions for other wording. Keep “Invoice” as the document type.
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Can a custom invoice mix hourly and fixed-price work?
Yes. State the unit in each description. Use the hours worked with an hourly rate, or quantity one for an agreed project fee. Keep products on separate lines with a price per item.
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Do I need a logo to create a custom invoice?
No. Your business name, contact details and clear descriptions can identify the invoice. A logo is an optional way to match the look of your other business documents.
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Can I attach the customer’s order or an approved design?
Yes. Docelf accepts PDF, JPG, GIF, PNG and WebP attachments, up to 5 MB per file. The recipient can download attached files with the invoice. Attach the version that supports the charges you are billing.
Put Your Business Name on a Clear Bill
Send a bill your customer recognizes as yours.
- Choose your logo, colors and fonts
- Describe the work in your own words
- Preview the invoice and send it from Docelf
