Free Design Invoice Template

Invoice Layouts for Design Projects

Browse previews for a project that combines branding, web pages or marketing materials. Each opens the invoice editor, where you can describe the completed work and any approved extras.

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  Sample Design Invoice Template

  Create Free Invoice
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  Free Design Invoice Template

  Create Free Invoice
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  Printable Design Invoice Template

  Create Free Invoice

See the other six design invoice previews below.

Show Which Part of the Design Project You Are Billing

Name the project and the stage you are billing. Describe the work included in each charge. A branding package may have one fixed fee, while extra support may be billed by the hour.

Use the agreed package price for work sold as a package. Keep your internal time record separate from the client’s bill unless you agreed to charge by the hour. The invoice should reflect the pricing method the client accepted.

How to Create a Design Invoice

Start with the project brief and the work ready to bill. Match the numbered fields to the details in your agreement.

1 2 3 4 5 6 7

1. Enter Your Business Details: Add the designer or studio name and a billing contact.
2. Add Your Logo: Use your studio logo to match the project’s other documents.
3. Add the Client’s Details: Choose the client and check the billing details.
4. Set Invoice Details: Check the invoice number, invoice date and agreed due date.
5. Describe the Completed Work: List each package, page or hourly task with its quantity and price.
6. Review the Charges: Check the fees and any tax or discount. Review the total before sending.
7. Explain Payment and File Delivery: Add payment instructions and refer to the agreed file delivery terms.

How to Fill In Design Invoice Line Items

Choose a unit that matches each fee. Use Quantity 1 for a fixed package, a page count for page-based work, or hours for separately agreed support. Do not charge those hours again if the package already includes them.

This fictional brand and website project uses USD. Extra file-delivery support is billed by the hour, outside the fixed design fees. The example adds 7.5% tax to the $1,440.00 subtotal. The prices and tax treatment are examples, not recommended rates or local tax guidance.

What to Include in Design Invoice Terms

Use Terms and Conditions to explain when and how to pay, with the invoice number as a payment reference. Connect the bill to the project agreement, including the completed stage and file delivery.

Restate only the arrangements already agreed. Refer to the brief for included revisions, source files and usage rights rather than adding new conditions at the billing stage. Adapt this example to your project.

Separate the Project Fee From Approved Additions

The same project can use more than one pricing method. Make the boundary clear so the client can check each charge.

• Describe what each fixed package includes. Do not add hourly charges for the same work.
• Name an extra page or design when the client approved a separate price.
• Show the task, hours and rate for work you agreed to bill by time.
• Keep work planned for a later stage off the current invoice unless your agreement calls for payment now.

Help the Client Match Delivered Files to the Invoice

Use the same project and stage names on the invoice and your delivery summary. That gives the client a simple way to check which web pages, brand assets or marketing materials the fee covers.

A PDF summary or small preview image can accompany the invoice. Docelf supports PDF, JPG, GIF, PNG and WebP attachments up to 5 MB each. Send native design files through the delivery method agreed for the project.

Add your logo and choose readable fonts and colors. Put a billing contact in the footer. You can also add an industry name before “Invoice.” For an overseas client, choose the agreed currency: USD, EUR, GBP, CAD or AUD.

Keep Project Billing Together After You Send

When you email the invoice from Docelf, its history shows delivery and viewing information. Use that record when you need to check whether the client has seen the bill.

Record the amount and date when the client pays. Docelf tracks the remaining balance. Create a receipt from the invoice after recording the payment. Use the project reference in any follow-up so the client can find the bill.

Still working out the price for a new project? Start with a design estimate instead.

More Design Invoice Previews

These six previews open the same invoice editor. Choose the appearance there and add your own project details.

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  Blank Design Invoice Template

  Create Free Invoice
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  Simple Design Invoice Template

  Create Free Invoice
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  Standard Design Invoice Template

  Create Free Invoice
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  Itemized Design Invoice Template

  Create Free Invoice
• 

  Basic Design Invoice Template

  Create Free Invoice
• 

  Hourly Design Invoice Template

  Create Free Invoice

Design Invoice File Formats

Use a document template for project descriptions or a spreadsheet template for quantities and rates. These general invoice formats need your own design scope and prices.

• Word Invoice Template
• Google Docs Invoice Template
• Excel Invoice Template
• Google Sheets Invoice Template

Find a More Specific Creative Invoice

Choose the graphic design invoice for logos and layouts, or the illustrator invoice for commissioned images. The freelance and hourly pages cover broader independent work and time-based charges.

• Graphic Design Invoice Template
• Illustrator Invoice Template
• Freelance Invoice Template
• Hourly Invoice Template

Design Invoice FAQs

• Can one design invoice cover branding and web design?

  Yes. Identify the shared project, then label each separately priced piece of work. Use a single package line instead when the agreement sets one price for the combined work. The client should be able to match the bill to the agreed scope.

• Should I show hours on a fixed-price design invoice?

  Use the fixed price you agreed with the client. You can keep an internal time record without turning it into extra charges. Show hours and rates only for work the client agreed to pay for by time.

• How should I label an invoice for one completed design stage?

  Include the project name and a clear stage label, such as “Website page designs.” Describe the work covered by this bill. Do not label it as the whole project when you are billing for only one stage.

• Should the invoice say which source files the client receives?

  Refer to the file delivery terms in the project agreement. A short delivery summary can identify the files included in this stage. Avoid using the invoice to introduce a different file-delivery or usage arrangement.

• Can I create the design invoice from an accepted quote?

  Yes. Open the quote in Docelf and create an invoice from it. Docelf copies the relevant customer and item details. Review the charges and dates so the invoice matches the completed work and any approved additions.

• How do I record a partial payment on this design invoice?

  Record the amount and payment date against this invoice. Docelf tracks the remaining balance. A receipt created after recording the payment confirms the amount received, even when part of the invoice is still unpaid.

Ready to Send Your Design Invoice?

Send a bill the client can review without reopening the project brief.

• Identify the project and completed stage
• Separate agreed packages from extra work
• Review the invoice and send it to the client

Create Free Invoice