Free Donation Invoice Template
Whether you're running a nonprofit, charity, or fundraising event, keeping track of donations is essential. A Donation Invoice Template helps you provide donors with a professional receipt while ensuring proper record-keeping for tax purposes.
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
Donation Invoice Templates by Docelf
Whether you’re collecting monetary donations, in-kind contributions, or sponsorships, Docelf’s Donation Invoice Templates help you acknowledge donor generosity with ease. These templates ensure that every donation is properly recorded and that donors receive a clear receipt for their contribution.
Other Invoice Template File Formats
Looking for an invoice template that fits your workflow? We offer options in Word, Google Docs, Excel, and Google Sheets to suit your needs.
Need a polished and professional layout? A Microsoft Word invoice template keeps formatting easy and flexible. If you prefer automated calculations and team collaboration, an Excel or Google Sheets invoice template is a great choice. For simple, cloud-based editing, a Google Docs invoice template ensures quick and accessible invoicing.
No matter your industry, these templates help you create invoices that are professional, clear, and easy to use.
- Word Invoice Template
- Google Docs Invoice Template
- Excel Invoice Template
- Google Sheets Invoice Template
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
How to Write a Donation Invoice
A well-structured donation invoice, also known as a donation receipt, ensures transparency and proper documentation for both donors and organizations. It provides proof of contribution and helps with tax reporting.
Key elements to include in a donation invoice:
- Your organization’s name and contact information
- Donor’s name and contact details
- Invoice number and date
- Description of the donation (monetary amount or in-kind item)
- Tax-deductible status and any relevant disclaimers
- Total donation amount
- Payment details or method of contribution
Keeping your donation invoices clear and professional builds trust with donors and makes accounting and record-keeping easier.
Creating a professional invoice with Docelf is easy—just follow these 10 steps:
- Add Your Business Details: Enter your company name, address, phone number, and email.
- Upload Your Logo: Add your logo for a polished, branded look.
- Enter Customer Details: Fill in the customer's name, company (if applicable), address, and contact details.
- Assign an Invoice Number and Dates: Choose a unique invoice number, add the invoice date and due date.
- List Products or Services: Itemize what you provided, including description, quantity, and unit price.
- Include Taxes and Discounts: Add applicable taxes and discounts—Docelf updates the total automatically.
- Check the Total: Review the final amount before sending to ensure accuracy.
- Add Payment Instructions: Specify accepted payment methods, bank details, or any special instructions.
- Set Your Terms and Conditions: Include payment terms (e.g., "Net 30 days"), late fees, or refund policies.
- Send, Download, or Print:
- Email: Send directly from Docelf and track when it’s opened.
- Download: Save a PDF for easy sharing.
- Print: Keep a hard copy if needed.
That’s it! A professional invoice in minutes—clear, simple, and hassle-free.
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
Customize the Donation Invoice
Your donation invoice should reflect your organization’s identity and mission. With Docelf, you can personalize your Donation Invoice Template by adding your logo, selecting colors that align with your cause, and choosing fonts that match your brand. Whether you’re a charity, nonprofit, or fundraising organization, you can create an invoice that leaves a lasting impression on donors.
You can also tailor your invoice by including a personalized thank-you message, details on how donations will be used, and additional contact information. This adds a professional touch while fostering donor trust and appreciation.
Your invoice isn’t just a bill—it’s part of your brand. Customize it with these simple options to make every invoice look professional and uniquely yours.
- Add Your Logo: Build trust and make your invoices instantly recognizable.
- Pick Your Fonts and Colors: Choose a font and color that reflect your business style.
- Choose Your Currency: Select from USD, AUD, CAD, GBP, and EUR for international invoicing.
- Customize Your Invoice Name: Rename your invoice to match your business needs, whether you're a contractor, freelancer, or service provider.
- Personalize Your Footer: Add key details like your email, phone number, or website to keep communication easy.
- Attach Supporting Documents: Include contracts, breakdowns, or reference images to provide extra clarity.
With these options, your invoices will look as polished and professional as your business. Happy invoicing!
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
