Free Employee Invoice Template

If you’re an employee handling freelance work, contract jobs, or reimbursements, having a clear invoice ensures smooth payments. An Employee Invoice Template helps you bill for your time, services, or expenses professionally. Whether you’re working on a project basis or need to claim business expenses, a structured invoice keeps transactions clear.

• PDF, Email or Print
• Convert to a Receipt
• See when your invoice has been opened
• Keep track of due dates and payments

Create a Free Invoice

Employee Invoice Templates by Docelf

With Docelf’s Employee Invoice Templates, you can easily list work hours, project fees, or reimbursements in a professional format. These templates help employees, freelancers, and contractors create accurate and detailed invoices. Customize them with your business name, payment terms, and service breakdowns for a hassle-free payment process.

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  Sample Employee Invoice Template

  Create a free invoice
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  Free Employee Invoice Template

  Create a free invoice
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  Printable Employee Invoice Template

  Create a free invoice
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  Blank Employee Invoice Template

  Create a free invoice
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  Simple Employee Invoice Template

  Create a free invoice
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  Standard Employee Invoice Template

  Create a free invoice
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  Itemized Employee Invoice Template

  Create a free invoice
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  Basic Employee Invoice Template

  Create a free invoice
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  Hourly Employee Invoice Template

  Create a free invoice

Other Invoice Template File Formats

Looking for an invoice template that fits your workflow? We offer options in Word, Google Docs, Excel, and Google Sheets to suit your needs.

Need a polished and professional layout? A Microsoft Word invoice template keeps formatting easy and flexible. If you prefer automated calculations and team collaboration, an Excel or Google Sheets invoice template is a great choice. For simple, cloud-based editing, a Google Docs invoice template ensures quick and accessible invoicing.

No matter your industry, these templates help you create invoices that are professional, clear, and easy to use.

• Word Invoice Template
• Google Docs Invoice Template
• Excel Invoice Template
• Google Sheets Invoice Template

• PDF, Email or Print
• Convert to a Receipt
• See when your invoice has been opened
• Keep track of due dates and payments

Create a Free Invoice

How to Write an Employee Invoice

If you’re an employee who needs to invoice for contract work, freelance services, or reimbursement of business expenses, your invoice should be clear and detailed. It should include essential information like your name, the employer or company you’re invoicing, a breakdown of services or expenses, payment terms, and the total amount due.

Creating a professional invoice with Docelf is easy—just follow these 10 steps:

1. Add Your Business Details: Enter your company name, address, phone number, and email.
2. Upload Your Logo: Add your logo for a polished, branded look.
3. Enter Customer Details: Fill in the customer's name, company (if applicable), address, and contact details.
4. Assign an Invoice Number and Dates: Choose a unique invoice number, add the invoice date and due date.
5. List Products or Services: Itemize what you provided, including description, quantity, and unit price.
6. Include Taxes and Discounts: Add applicable taxes and discounts—Docelf updates the total automatically.
7. Check the Total: Review the final amount before sending to ensure accuracy.
8. Add Payment Instructions: Specify accepted payment methods, bank details, or any special instructions.
9. Set Your Terms and Conditions: Include payment terms (e.g., "Net 30 days"), late fees, or refund policies.
10. Send, Download, or Print:
    • Email: Send directly from Docelf and track when it’s opened.
    • Download: Save a PDF for easy sharing.
    • Print: Keep a hard copy if needed.

That’s it! A professional invoice in minutes—clear, simple, and hassle-free.

• PDF, Email or Print
• Convert to a Receipt
• See when your invoice has been opened
• Keep track of due dates and payments

Create a Free Invoice

Customize the Employee Invoice

Your invoice should reflect your professionalism and make it easy for employers to process your payment. With Docelf, you can personalize your Employee Invoice Template by adding your name, job title, payment terms, and branding elements like a logo or custom colors. Whether you're billing for project-based work, consulting, or reimbursable expenses, a polished invoice ensures smooth transactions.

Your invoice isn’t just a bill—it’s part of your brand. Customize it with these simple options to make every invoice look professional and uniquely yours.

• Add Your Logo: Build trust and make your invoices instantly recognizable.
• Pick Your Fonts and Colors: Choose a font and color that reflect your business style.
• Choose Your Currency: Select from USD, AUD, CAD, GBP, and EUR for international invoicing.
• Customize Your Invoice Name: Rename your invoice to match your business needs, whether you're a contractor, freelancer, or service provider.
• Personalize Your Footer: Add key details like your email, phone number, or website to keep communication easy.
• Attach Supporting Documents: Include contracts, breakdowns, or reference images to provide extra clarity.

With these options, your invoices will look as polished and professional as your business. Happy invoicing!

• PDF, Email or Print
• Convert to a Receipt
• See when your invoice has been opened
• Keep track of due dates and payments

Create a Free Invoice