Free Graphic Design Invoice Template

Invoice Layouts for Graphic Design Work

Choose a graphic design invoice layout, then add the project name, finished work and agreed fees. Replace the sample charges with descriptions your client can match to the deliverables.

• 

  Sample Graphic Design Invoice Layout

  Create Free Invoice
• 

  Free Graphic Design Invoice Layout

  Create Free Invoice
• 

  Printable Graphic Design Invoice Layout

  Create Free Invoice
• 

  Blank Graphic Design Invoice Layout

  Create Free Invoice
• 

  Simple Graphic Design Invoice Layout

  Create Free Invoice
• 

  Standard Graphic Design Invoice Layout

  Create Free Invoice
• 

  Itemized Graphic Design Invoice Layout

  Create Free Invoice
• 

  Basic Graphic Design Invoice Layout

  Create Free Invoice
• 

  Hourly Graphic Design Invoice Layout

  Create Free Invoice

Bill for the Deliverables Your Client Recognizes

A graphic design invoice should connect each charge to the work the client agreed to buy. Name the logo, layout, campaign assets or other deliverables, and show whether the fee is fixed or hourly.

Keep included revisions inside the agreed project fee. Add a separate charge only for extra work the client approved. The invoice should explain the finished work, not reopen the project scope.

How to Create a Graphic Design Invoice

Use the agreed brief and finished work to create the invoice. Keep the fee breakdown short enough for the client to review quickly.

1 2 3 4 5 6 7

1. Add Your Business: Use the name and billing contact the client knows.
2. Add Your Design Style: Add your logo and choose readable colors and fonts.
3. Choose the Client: Check the client’s billing details and the person who handles payment.
4. Set the Number and Dates: Check the invoice number and set the invoice date and due date.
5. List the Deliverables: Name the project work, approved extras and any printed items.
6. Review Fees and Tax: Check quantities, rates and tax. Review the total and any payment recorded.
7. Add Payment Terms: State how to pay and reference the design agreement before sending.

How to Fill In Graphic Design Invoice Line Items

Use separate lines for a project fee, additional work and physical print items. For hourly charges, put the hours in Quantity and the hourly rate in Unit Price.

This fictional branding job uses USD. The example applies an illustrative 8% tax only to the printed business cards; design work is untaxed in this example. The client has already paid $300.00 against this invoice.

The $1,045.00 subtotal plus $7.20 example tax gives a $1,052.20 invoice total. After the recorded $300.00 payment, $752.20 remains due. Use the tax treatment for your location and deliverables; this example is not a general tax rule for design work.

What to Include in Graphic Design Invoice Terms

Give the payment due date and refer to the project agreement. Keep file delivery, revisions and usage rights consistent with what the client already accepted.

Keep the invoice consistent with the licensing and payment terms you agreed. Check your agreement and local requirements before adding fees or other conditions. Adapt this example to your project.

Make the Design Fee Easy to Understand

Show how each fee relates to the agreed work. Your client should not need a project recap to understand the bill.

Show Hourly Work Without Charging Twice

For an hourly job, describe the task and list the hours worked. For a fixed-fee project, use the agreed fee even if you kept an internal time record.

Use both methods on one invoice only when the agreement separates them. For example, a logo package may have a fixed fee while an approved extra layout has an hourly charge.

If the client already paid part of this invoice, record that payment so the balance is correct. If an advance had its own invoice, check that earlier bill before preparing the remaining charges.

Match the Invoice to Your Design Business

Add your logo, colors and fonts, but keep the descriptions, prices and payment details easy to read. Put your billing contact in the footer. An optional industry name can appear before “Invoice.”

Attach a small PDF or supported image when it helps identify the delivered work. Docelf accepts PDF, JPG, GIF, PNG and WebP files up to 5 MB per attachment. Use another delivery method for native design files.

For an international client, choose the agreed currency from USD, EUR, GBP, CAD or AUD. See how to attach a supporting file.

After You Send the Graphic Design Invoice

After emailing the invoice from Docelf, check whether the client opened it. Use the project name and invoice number when you follow up with the billing contact.

Graphic Design Invoice File Formats

Use Word or Google Docs to edit a document layout, or Excel or Google Sheets for a spreadsheet. Keep the project fee and any hourly work easy to distinguish.

• Word Invoice Template
• Google Docs Invoice Template
• Excel Invoice Template
• Google Sheets Invoice Template

More Invoices for Creative Work

Choose a broader design page, a freelance invoice or guidance for the message you send with the bill.

• Design Invoice Template
• Freelance Invoice Template
• Illustrator Invoice Template
• Invoice Email Template

Graphic Design Invoice FAQs

• What should I put on a graphic design invoice?

  Identify your business, client and project. List the finished designs with their fixed fees or hours and rates. Show approved extras, any tax and the amount due. Add the invoice dates and payment instructions.

• Should I list every revision separately?

  Not when those revisions are included in the agreed project fee. List an extra revision as a separate charge only when it is outside that allowance and the client approved the additional cost.

• Can I mix fixed fees and hourly charges?

  Yes, when your agreement separates them. Label each charge clearly. Do not bill hours again for work already covered by a fixed project fee.

• Should I put copyright or usage terms on the invoice?

  Refer to the design agreement for usage rights, source files and delivery terms. Keep the invoice consistent with that agreement rather than introducing new conditions after the work.

• How do I show a payment the client already made?

  If the payment belongs to this invoice, record its amount and date. Docelf tracks the remaining balance. If the advance had a separate invoice, review that bill before listing the remaining charges.

• Can I attach the finished design files?

  You can attach PDF, JPG, GIF, PNG and WebP files up to 5 MB each. Use another agreed delivery method for native design files or files outside those limits.

• Can I start the invoice from a design quote?

  Yes. Create the invoice from the quote in Docelf. Review the copied details so the deliverables, approved extras, dates and fees match what you are billing.

Ready to Send the Design Invoice?

Send a bill that shows your client what each design fee covers.

• Name the finished deliverables and fees
• Keep approved extras easy to identify
• Send the invoice and record the payment

Create Free Invoice