Free Maintenance Invoice Template
Keeping things running smoothly is your specialty, and getting paid for it should be just as easy. A Maintenance Invoice Template helps you bill for repairs, servicing, and routine maintenance work. Whether you're fixing HVAC systems, handling plumbing repairs, or providing property upkeep, a clear invoice ensures professionalism and timely payments.
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
Maintenance Invoice Templates by Docelf
If you’re in the business of keeping things in top shape, Docelf’s Maintenance Invoice Templates make invoicing simple. Our ready-to-use templates let you list labor costs, materials used, and service details with ease. Customize each invoice to match your business branding and make every job look as professional on paper as it is in action.
Other Invoice Template File Formats
Looking for an invoice template that fits your workflow? We offer options in Word, Google Docs, Excel, and Google Sheets to suit your needs.
Need a polished and professional layout? A Microsoft Word invoice template keeps formatting easy and flexible. If you prefer automated calculations and team collaboration, an Excel or Google Sheets invoice template is a great choice. For simple, cloud-based editing, a Google Docs invoice template ensures quick and accessible invoicing.
No matter your industry, these templates help you create invoices that are professional, clear, and easy to use.
- Word Invoice Template
- Google Docs Invoice Template
- Excel Invoice Template
- Google Sheets Invoice Template
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
How to Write a Maintenance Invoice
A well-structured invoice makes it easy for your customers to understand what they’re paying for and helps ensure you get paid on time. A maintenance invoice should clearly list the services provided, labor costs, materials used, and any additional fees. Adding your business name, contact details, and payment terms makes your invoice more professional and avoids confusion.
Creating a professional invoice with Docelf is easy—just follow these 10 steps:
- Add Your Business Details: Enter your company name, address, phone number, and email.
- Upload Your Logo: Add your logo for a polished, branded look.
- Enter Customer Details: Fill in the customer's name, company (if applicable), address, and contact details.
- Assign an Invoice Number and Dates: Choose a unique invoice number, add the invoice date and due date.
- List Products or Services: Itemize what you provided, including description, quantity, and unit price.
- Include Taxes and Discounts: Add applicable taxes and discounts—Docelf updates the total automatically.
- Check the Total: Review the final amount before sending to ensure accuracy.
- Add Payment Instructions: Specify accepted payment methods, bank details, or any special instructions.
- Set Your Terms and Conditions: Include payment terms (e.g., "Net 30 days"), late fees, or refund policies.
- Send, Download, or Print:
- Email: Send directly from Docelf and track when it’s opened.
- Download: Save a PDF for easy sharing.
- Print: Keep a hard copy if needed.
That’s it! A professional invoice in minutes—clear, simple, and hassle-free.
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
Customize the Maintenance Invoice
Every maintenance job is different, and your invoices should reflect that. With Docelf, you can customize your Maintenance Invoice Template to match your brand. Add your business logo, select fonts and colors that fit your style, and adjust the layout to include the details that matter most to you. Whether you’re invoicing for a one-time repair or ongoing maintenance services, you can create a professional invoice that fits your business.
Your invoice isn’t just a bill—it’s part of your brand. Customize it with these simple options to make every invoice look professional and uniquely yours.
- Add Your Logo: Build trust and make your invoices instantly recognizable.
- Pick Your Fonts and Colors: Choose a font and color that reflect your business style.
- Choose Your Currency: Select from USD, AUD, CAD, GBP, and EUR for international invoicing.
- Customize Your Invoice Name: Rename your invoice to match your business needs, whether you're a contractor, freelancer, or service provider.
- Personalize Your Footer: Add key details like your email, phone number, or website to keep communication easy.
- Attach Supporting Documents: Include contracts, breakdowns, or reference images to provide extra clarity.
With these options, your invoices will look as polished and professional as your business. Happy invoicing!
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
