Free Subcontractor Invoice Template

Choose a Subcontractor Invoice Template

Preview layouts for billing a hiring contractor or business. Open the invoice editor from any preview and add the work you are ready to bill.

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  Sample Subcontractor Invoice Template

  Create Free Invoice
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  Free Subcontractor Invoice Template

  Create Free Invoice
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  Printable Subcontractor Invoice Template

  Create Free Invoice
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  Blank Subcontractor Invoice Template

  Create Free Invoice
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  Simple Subcontractor Invoice Template

  Create Free Invoice
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  Standard Subcontractor Invoice Template

  Create Free Invoice
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  Itemized Subcontractor Invoice Template

  Create Free Invoice
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  Basic Subcontractor Invoice Template

  Create Free Invoice
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  Hourly Subcontractor Invoice Template

  Create Free Invoice

Help the Hiring Contractor Match the Bill to Your Work

Use a subcontractor invoice to bill the contractor or business that hired you. Put their billing details on the invoice, even when the work took place at an owner’s property.

Describe your part of the project and include the job reference. List labor and materials, or the agreed fixed-price work. This helps the person handling payment match the bill to the subcontract.

How to Create a Subcontractor Invoice

Have the subcontract or work order nearby. Use its billing details and agreed prices in the numbered fields.

1 2 3 4 5 6 7

1. Identify Your Business: Enter your subcontracting business name and billing contact details.
2. Add Your Logo: Use your own business logo, not the hiring contractor’s branding.
3. Add the Hiring Contractor: Use the contractor or business responsible for paying your invoice.
4. Check Number and Dates: Set the invoice date and agreed due date. Check the invoice number.
5. List Your Completed Work: Describe the work you completed. Add quantities, hours, or fixed charges as agreed.
6. Review the Invoice Total: Add tax or a discount when they apply. Check Docelf’s calculated total.
7. Add Job and Payment References: Add the project reference and payment instructions. Include the subcontract or work-order number.

How to Fill In Subcontractor Invoice Line Items

Use the units from your agreement. For work priced by area, include the unit, such as square feet. List materials separately only when their cost is not included in the labor rate.

This fictional USD tile-installation invoice separates area-based labor from supplied materials. An illustrative 8% tax applies to the tile, grout, and adhesive, not labor. Check the tax treatment for your own subcontract.

What to Include in Subcontractor Invoice Terms

Give the hiring contractor the references they need to check your bill. Name the project and subcontract or work order. Identify the work or period you are billing.

Use the payment conditions already agreed for the subcontract. Check the hiring contractor’s submission requirements before sending. Include only terms you actually use, and check local requirements before adding fees or other conditions.

Replace the bracketed information with the details for this invoice.

Include the References the Billing Team Needs

Check where the hiring contractor wants you to send the invoice. Include the references their billing team uses.

Send the Bill With the Right Supporting Record

Attach an existing work record or breakdown when the hiring contractor needs it to review the bill. Docelf supports PDF, JPG, GIF, PNG, and WebP attachments up to 5 MB each. The recipient can download them with the invoice.

A purchase order reference helps the contractor match documents. It does not create an automatic link in Docelf. You can create an invoice from a Docelf estimate or quote. Check the copied charges against the work you are billing now.

Use your own logo, colors, and fonts. You can add an industry name before the invoice title and use the footer for the contact who handles payment questions.

Follow Up With the Person Handling Payment

Docelf shows delivery and opening information for an invoice you email. An opened invoice does not tell you that the hiring contractor approved the charges. Contact their billing team when you need a payment update.

Record the payment amount and date against the correct invoice. Docelf shows the remaining balance and marks the invoice Paid when fully paid. Create a receipt from the invoice after recording payment.

Subcontractor Invoice Templates in Familiar File Formats

Use a free Word or Google Docs template to describe your part of the job. Choose Excel or Google Sheets for a spreadsheet of hours or measured quantities. Keep the hiring contractor’s references in either version.

• Word Invoice Template
• Google Docs Invoice Template
• Excel Invoice Template
• Google Sheets Invoice Template

For online invoices, Docelf supports USD, EUR, GBP, CAD, and AUD. Use the currency agreed in the subcontract, with prices entered in that currency.

More Help for Contract and Trade Billing

Use the construction page for site and project details. The labor page focuses on hours and rates. Contractor guidance covers jobs you bill directly to a customer.

• Construction Invoice Template
• Labor Invoice Template
• Contractor Invoice Template
• Independent Contractor Invoice Template

Subcontractor Invoice FAQs

• Who do I address a subcontractor invoice to?

  Address it to the contractor or business that hired you and is responsible for payment. Put the project address in the job details. Keep the hiring business’s billing information in the customer section, not the property owner’s details.

• Which reference numbers should I include?

  Include the project and subcontract or work-order reference used by the hiring contractor. Add their purchase order number when they provided one. Keep your own invoice number clear for payment matching.

• Can I bill by the hour, by area, or at a fixed price?

  Yes. Follow the pricing in your agreement. For hourly work, show hours and rates. For work priced by area, show the measured quantity and price per unit. For a fixed price, describe the work it covers.

• Can I attach a timesheet or quantity breakdown?

  Yes. Attach an existing PDF or a supported image file in Docelf, up to 5 MB per attachment. Reference the record in your invoice so the hiring contractor knows which work it supports.

• Does Docelf handle contractor approval of the invoice?

  Docelf can show when an emailed invoice was delivered and opened. That is not approval of the work or charges. Follow the hiring contractor’s process for reviewing and approving the invoice.

• What should I do when a payment application is required?

  Use the form and supporting records required by the hiring contractor or your agreement. A general invoice may not replace that payment application. Check the required submission process before sending.

• Can I duplicate an invoice for the next work period?

  Yes. A duplicated Docelf invoice becomes a new draft with a new number. Update the work period, completed quantities, prices, and due date. Remove any work already billed before sending the new invoice.

Ready to Submit Your Subcontractor Invoice?

Help the hiring contractor connect your payment request to the work you delivered.

• Add the subcontract and project references
• Check the work and quantities being billed
• Email the invoice to the billing contact

Create Free Invoice

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