Free Vendor Invoice Template
Vendor invoices are issued by suppliers or vendors to businesses for the supply of goods or services. They detail the items or services provided, quantities, prices, and the total payable amount, typically including payment terms and due dates.
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
Manage vendor transactions with Docelf's Vendor Invoice templates. Personalize to supply chain needs, print, and save as PDF. Check them out during a complimentary trial.
Other Invoice Template File Formats
Explore a suite of invoice templates tailored for various platforms: Word, Google Sheets, and Google Docs. Microsoft Word stands out for its refined text customization, ideal for crafting detailed documents. Google Sheets excels in real-time collaboration and data-driven computations, making number crunching and collaboration seamless. Lastly, Google Docs offers the perfect blend of cloud-based accessibility with intuitive text editing. Whether you prioritize detailed design, dynamic calculations, or collaborative ease, these templates provide a solution to meet every estimation requirement.
- Word Invoice Template
- Google Docs Invoice Template
- Excel Invoice Template
- Google Sheets Invoice Template
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
How to Write a Vendor Invoice
Excited to write your first professional invoice with Docelf? Here's a clear, step-by-step guide to ensure every detail shines through:
1. Company Information:
- Start with your company's name, address, contact number, and email. This establishes your business's identity on the invoice.
2. Logo:
- Spot the logo placeholder. Click on it to upload your company's logo, giving your invoice a professional touch and brand recognition.
3. Customer Information:
- Under the 'To' section, input the customer's name, their company (if applicable), address, and contact details.
4. Invoice Number and Dates:
- For professional and organized record-keeping, it's crucial that every invoice sports a unique number. If you're a tad hesitant about starting off with the number "1" (maybe you don't want your clients to think this is your first rodeo), no stress! Decide on any starting number you prefer in the 'Invoice Number' field.
- From there, rest easy. Docelf takes the reins, ensuring every subsequent invoice number follows in an unbroken, sequential order, keeping your records impeccable and your operations smooth.
- Don't forget to fill in the 'Date' of the invoice creation and specify the 'Due Date' to make payment expectations clear for your clients.
5. Invoice Items:
- List down each product or service in separate lines. For each, mention the quantity, description, and unit price.
- The 'Amount' for each item will be auto-calculated, based on the quantity and unit price you input. Neat, right?
6. Taxes and Discounts:
- Got any applicable taxes or discounts? Enter these percentages or fixed amounts in their respective sections.
- The template will factor these in, adjusting the total invoice amount for you automatically.
7. Totals:
- Based on the items, taxes, and discounts, the 'Total Amount' will be calculated automatically. Always give it a quick glance for peace of mind!
8. Payment Instructions:
- Make it seamless for your customer to pay. Specify your preferred payment methods, bank details, or any other pertinent instructions.
9. Terms and Conditions:
- Set clear expectations. Mention your standard payment terms (like 'Net 30 days'), potential late payment fees, or any other policies.
10. Sending, Downloading or Printing Your Invoice:
- If you fancy a direct and efficient approach, Docelf allows you to send your invoice straight to your customer's email. The nifty part? You can track it and receive notifications when your invoice is received and opened, ensuring you're always in the loop.
- Perhaps you'd rather hand out a digital copy? No problem. Opt to download your invoice as a PDF. It's always handy for record-keeping and sharing via other mediums.
- For those who like the tactile feel or have customers who prefer it, go old-school and print a paper copy. Whether it's for filing, mailing, or handing out in person, a physical copy has its charm!
Voila! With these steps completed, you have a polished, professional invoice. Here's to a smooth transaction and prompt payments!
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
Customize the Vendor Invoice
Got a penchant for personal touches? Making the Docelf invoice uniquely yours is a breeze. Let's delve into the diverse customization options on offer:
1. Currency Flexibility:
- Doing business globally or simply want to invoice in a specific currency? Choose from a list including USD, AUD, CAD, GBP, and EUR. It's as simple as a click to make sure your financials speak the right language.
2. Branding with Your Logo:
- Add your unique brand touch by uploading your logo. It's more than just aesthetics; it fosters trust and makes your invoice instantly recognizable.
3. Fonts & Colors:
- Fonts say a lot without saying a word. Choose one that aligns with your brand voice. Pair it with a color that resonates with your business for that extra panache.
4. Customize Invoice Naming:
- Not all invoices serve the same purpose. Maybe you're a 'Contractor' today, but a 'Photographer' tomorrow. Tailor your invoice name to suit the service or profession, ensuring clarity for your clients and streamlined records for you.
5. Footer Details:
- Round off your invoice with essential details in the footer. Be it your company's email, phone number, or website - it's both functional for queries and a professional touch.
6. Adding Attachments:
- Need to add more context to your invoice? Maybe a detailed breakdown, a contract, or some reference images? With Docelf, you can easily attach supplementary files directly to your invoice, keeping everything consolidated and easily accessible.
Remember, your invoice is a representation of your brand. With these customization tools at your fingertips, make every invoice a blend of professionalism and personal flair. Happy invoicing!
- PDF, Email or Print
- Convert to a Receipt
- See when your invoice has been opened
- Keep track of due dates and payments
