Free Office Cleaning Quote Template
Create a professional quote in minutes
Show the office areas, routine tasks, visit schedule and recurring price. A clear service plan makes comparison easy and can help turn inquiries into regular work.
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Office Cleaning Quote Template Examples
Choose a layout for the office cleaning offer. Each preview opens the same Docelf quote editor, where you can add the work areas, visit schedule, and your own prices.
What Is an Office Cleaning Quote?
An office cleaning quote is a written offer for cleaning a workplace on a one-time or recurring schedule. It tells the customer which areas you will clean, what each visit includes, how often you will work, and what you will charge.
Use a quote once you have agreed which work areas and tasks the price covers. An occupied office may need more detail than an empty room: which desks will be cleared, when meeting rooms are available, and how the team enters after staff leave.
Agree on What a Normal Office Visit Includes
The office manager should be able to picture the workplace after a routine visit. Describe the floor, waste, restroom, and surface work by area, with clear limits around papers, personal belongings, and computer equipment.
For example, wiping cleared desks is different from moving papers to clean beneath them. Agree on what staff need to put away before your team arrives. Saved customer and service details in Docelf can help with the next quote; check the address and scope for each office.
How to Create an Office Cleaning Quote
Start with the agreed work areas and visit schedule. A clear description of a normal visit makes it easier to price regular cleaning and keep less frequent work separate.
- Your Business: Add your cleaning company and contact details.
- Your Logo: Add the logo used on your service documents.
- Customer and Office: Enter the customer and identify the office address and site contact.
- Number and Dates: Check the quote number and issue date. Set the offer validity.
- Areas and Prices: List the cleaning areas and included tasks with quantities and prices.
- Check the Total: Review the charges and applicable tax. Docelf calculates the total.
- Terms and Sending: Put the visit schedule and access arrangements in Terms and Conditions. Review, then email or save a PDF.
How to Fill In Office Cleaning Quote Line Items
Use descriptions that tell the office manager what happens in each area. The quantity can count rooms, visits, or staff-hours, provided the description names the unit. If several tasks share one package price, explain them in that package line.
This fictional quote prices one scheduled office visit in US dollars. Two restrooms are charged per room; the workspaces and shared kitchen each have a fixed visit price. The illustrative 8% tax applies to all three lines; use your applicable tax treatment.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 1 | Open office and meeting rooms — cleared desks, bins and vacuuming per visit | $70.00 | $70.00 |
| 2 | Restroom cleaning — fixtures, surfaces, bins and floors per room | $30.00 | $60.00 |
| 1 | Shared kitchen — counters, sink, bins and floor per visit | $35.00 | $35.00 |
| Subtotal | $165.00 | |
| Sales Tax (8% illustrative) | $13.20 | |
| Quote Total | $178.20 |
What to Include in Office Cleaning Quote Terms
The Terms and Conditions field connects the price to the office schedule. Explain access, supplies, payment timing, and any work outside the offer. Use only terms you actually agree with the customer.
For the example above, the quote total is the price of one visit. The sample below proposes a regular schedule without presenting one visit as a monthly total.
Example: Terms and Conditions
- Offer valid until October 15, 2026. Proposed visits are Tuesday and Friday after 6 p.m.; start date to be agreed.
- The quoted price is per visit for the listed office areas. Standard cleaning products and equipment are included; the customer supplies restroom paper and soap.
- The customer arranges building access and clears desk surfaces. Papers, personal belongings, and computer equipment are left in place.
- Carpet extraction, interior windows, and deep cleaning are outside this offer and require a separate agreed price.
- Visits are invoiced monthly, with payment due within 14 days of the invoice date. Scope or schedule changes are agreed before the affected visit.
Create an Office Cleaning Quote Ready to Review
Give the office manager a price for the agreed visit. Docelf calculates the total as you enter the services. Check the schedule and send the offer when it is ready.
What to Include in an Office Cleaning Quote
An office cleaning customer should be able to compare the scope, schedule, and price without guessing what happens in each part of the workplace.
Customer and Office Location
Add the customer and service address. Name the building contact and access hours. Include any check-in or security instructions.
Work Areas and Site Details
List the main work areas first. Group similar offices or cubicles when the same tasks apply. Keep restrooms, kitchens, and specialty floor areas easy to identify. Add square footage or quantities when they help explain the work.
Routine Cleaning Tasks
Describe what happens on a normal visit. Separate floor care from restroom and surface cleaning when that makes the schedule easier to read.
Frequency and Periodic Work
State how often you will clean. Separate weekly service from less frequent work such as carpet cleaning, floor care, interior windows, or deep cleaning.
Supplies, Equipment, and Add-ons
Explain who provides consumables, cleaning products, and equipment. List specialty products, after-hours requests, or optional services separately.
Pricing, Terms, and Acceptance
Show the service price and total. Add the start date, payment schedule, and exclusions. End with the quote expiration and a clear way to accept.
Choose an Office Cleaning Pricing Method
Use the pricing method that fits the service. Show enough of the calculation for the office contact to understand the price.
- Price per visit: Show the price for each scheduled visit and what the normal visit includes. Price periodic work separately.
- Price by square foot: State the measured area, rate, and services included at that rate.
- Hourly rate: Show the rate, agreed staff-hours or limit, and any minimum charge. Explain how extra time is approved and billed. Use an estimate when the hours are still uncertain.
- Recurring service package: Quote a weekly or monthly package when the schedule is consistent. Describe the visits and billing period included.
Separate Routine, Periodic, and Optional Cleaning
Recurring office cleaning often combines work done at different intervals. Say whether a periodic service is included in the package or priced separately. If you use a separate cleaning agreement for ongoing operating terms, keep it consistent with the quote.
- Routine visits: Put the work that happens on every visit in the base scope. Keep restrooms, floors, and shared areas easy to find.
- Periodic services: Give floor refinishing, carpet cleaning, high dusting, or interior glass its own line and frequency.
- Optional add-ons: Describe options outside the quoted total until the customer chooses them. Then revise the offer to include the selected work and its price, so the accepted total covers only the agreed service.
Office Cleaning Quote, Estimate, or Invoice?
The document changes as the office service moves from a price discussion to billing. Choose the one that matches the decision the customer needs to make.
Quote
Use a quote when the office scope and recurring price are clear. The customer can review and accept one specific offer.
Estimate
Use an estimate when the office condition or labor time is not fully known. Explain what could change the final price.
Invoice
Send an invoice when payment is due under the agreement. Show the visits or service period being billed so the office manager can check the charge.
Review the Offer and Agree on Changes
Check the address, visit frequency, routine tasks, and total before sending. If the office later adds space, changes its hours, or requests a deep clean, revise the affected scope and price before the new work begins.
Email the revised quote so the customer can accept the updated offer. Docelf shows delivery and viewing information in the document history and emails you when the customer accepts or declines.
Choose the Cleaning Quote Closest to the Work
Use an office cleaning quote for workplace cleaning with a defined schedule. Choose a broader or more specialized cleaning template when the work covers other property types or services.
More Office Cleaning Quote Layouts
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Sample Office Cleaning Quote Template
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Blank Office Cleaning Quote Template
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Downloadable Office Cleaning Quote Template
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Editable Office Cleaning Quote Template
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Other Quote Template File Formats
These pages offer separate Word, Google Docs, Excel, and Google Sheets templates. Use one if you prefer to prepare the quote in that format; the finished online Docelf quote downloads as a PDF.
Office Cleaning Quote Template FAQs
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What is an office cleaning quote?
An office cleaning quote is a written offer for cleaning a workplace on a set schedule. It tells the office manager which areas are covered, when the team will visit, and what the service will cost. It can also explain after-hours access and supply responsibilities.
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What should I include in an office cleaning quote?
Start with the office address, site contact, and approved service hours. Describe the routine work by area and show how often it will be done. Put periodic services or separately billed supplies on their own lines, then add the total and acceptance details.
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How do I price office cleaning?
Choose the method that fits the service, such as a price per visit, monthly package, or hourly rate. Base it on the office size, visit frequency, and time needed. Show periodic work, specialty supplies, or access charges separately when they change the total.
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How do I quote recurring office cleaning?
State the visit days and what each visit includes, then identify the price as per visit or per billing period. The worked example is $178.20 per visit including illustrative tax, not a monthly total. Keep periodic work outside that price unless the package includes it.
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Should I list cleaning supplies in the quote?
State who provides the cleaning products, equipment, and consumables. Include standard supplies in the base price when appropriate and list specialty products or customer-requested items separately when they change the cost.
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How should I handle after-hours office cleaning?
State the approved service hours, building access process, site contact, and any after-hours charge. Make sure the schedule and access requirements are clear before the customer accepts the quote.
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What should I do if the office cleaning scope changes?
Update the quote when the areas, tasks, or frequency change. Add any new option and revise the price. Ask the customer to accept the updated quote before you provide the additional work.
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Can I turn an accepted office cleaning quote into an invoice?
Yes. Turn the accepted quote into the first invoice so the customer and approved line items are already there. Adjust the invoice if it covers only part of the quoted work.
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How do I invoice recurring office cleaning?
Create the first invoice from the quote, then check the visits and billing period it covers. For later periods, duplicate that invoice to create a new numbered draft. Update the dates, quantities, services, and approved extras, then review and send it.
Ready to Send the Office Cleaning Quote?
Give the office manager one clear cleaning schedule and price to approve before service starts.
- Separate routine tasks from periodic work
- State after-hours access and supply responsibilities
- Email the office cleaning quote or download a PDF
