Free Office Cleaning Quote Template
Create a professional quote in minutes
Show the office areas, routine tasks, visit schedule and recurring price. A clear service plan makes comparison easy and can help turn inquiries into regular work.
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Office Cleaning Quote Template Examples
Use these previews for layout and wording ideas. Choose the example closest to the office schedule. In Docelf, add the work areas and routine service, then show periodic work separately.
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What Is an Office Cleaning Quote?
An office cleaning quote is a written offer for cleaning a workplace on a one-time or recurring schedule. It tells the customer which areas you will clean, what each visit includes, how often you will work, and what you will charge.
Use a quote when the cleaning scope and price are clear. If the office adds space or changes the schedule, update the quote. Do the same for deep cleaning or other special work. Ask the customer to accept the revised version.
Make the Office Cleaning Schedule and Price Easy to Review
Put the routine cleaning and price in one offer. Show periodic work, supplies, and access requirements separately. The customer can see what happens on each visit and what costs extra.
- Reuse saved customer, location, and cleaning service details
- Separate routine tasks from monthly, quarterly, or one-time work
- Price by visit, square footage, labor time, or a recurring service package
- Show supplies, equipment, after-hours work, and add-ons when they affect the price
- Keep the accepted scope ready to turn into an invoice
Create an Office Cleaning Quote Ready to Review
Add the office areas and cleaning schedule. Set the price, then show supplies or periodic work separately. When the schedule is approved, create the first invoice from the quote.
How to Create an Office Cleaning Quote
Build the quote around the office schedule. Identify the work areas, recurring tasks, periodic services, and pricing. Add any service terms that belong in the quote.
- Office Cleaning Business: Add your cleaning company details and the contact the office manager should use.
- Branding: Add your logo to keep the quote consistent with service documents.
- Customer and Office: Add the customer, service address, site contact, and access notes.
- Quote Dates: Add the quote number, issue date, validity, and proposed start.
- Areas and Tasks: Organize routine tasks by area. Put periodic services and add-ons on separate lines.
- Schedule and Terms: State the schedule, work hours, and supply responsibilities. Add payment and exclusion terms.
- Review and Send: Check the office areas, schedule, and total, then email or download the quote.
Before you send: Check the service address and visit frequency. Review the routine tasks, periodic work, and total. Make sure the customer can tell what is included on every visit.
What to Include in an Office Cleaning Quote
An office cleaning customer should be able to compare the scope, schedule, and price without guessing what happens in each part of the workplace.
Customer and Office Location
Add the customer and service address. Name the building contact and access hours. Include any check-in or security instructions.
Work Areas and Site Details
List the main work areas first. Group similar offices or cubicles when the same tasks apply. Keep restrooms, kitchens, and specialty floor areas easy to identify. Add square footage or quantities when they help explain the work.
Routine Cleaning Tasks
Describe what happens on a normal visit. Separate floor care from restroom and surface cleaning when that makes the schedule easier to read.
Frequency and Periodic Work
State how often you will clean. Separate weekly service from less frequent work such as carpet cleaning, floor care, interior windows, or deep cleaning.
Supplies, Equipment, and Add-ons
Explain who provides consumables, cleaning products, and equipment. List specialty products, after-hours requests, or optional services separately.
Pricing, Terms, and Acceptance
Show the service price and total. Add the start date, payment schedule, and exclusions. End with the quote expiration and a clear way to accept.
Choose an Office Cleaning Pricing Method
Use the pricing method that fits the service. Show enough of the calculation for the office contact to understand the price.
- Price per visit: Show the price for each scheduled visit and what the normal visit includes. Price periodic work separately.
- Price by square foot: State the measured area, rate, and services included at that rate.
- Hourly rate: Show the rate, expected labor hours, and any minimum charge. Explain how approved extra time is billed.
- Recurring service package: Quote a weekly or monthly package when the schedule is consistent. Describe the visits and billing period included.
Separate Routine, Periodic, and Optional Cleaning
Recurring office cleaning often combines work that happens at different intervals. Keep those parts separate so the customer can see what the regular price covers. Add a cleaning contract later if you need ongoing operating terms.
- Routine visits: Put the work that happens on every visit in the base scope. Keep restrooms, floors, and shared areas easy to find.
- Periodic services: Give floor refinishing, carpet cleaning, high dusting, or interior glass its own line and frequency.
- Optional add-ons: Put requested extras on separate lines so the office contact can approve the added price without changing the base service.
Office Cleaning Quote, Estimate, or Invoice?
Use a quote when the office cleaning scope and price are ready for approval. Use an estimate when the details may still change, and an invoice when payment is due.
Quote
Use a quote when the office scope and recurring price are clear. The customer can review and accept one specific offer.
Estimate
Use an estimate when the office condition or labor time is not fully known. Explain what could change the final price.
Invoice
Send an invoice when the service period is complete or payment is due. Start it from the accepted quote so the customer and line items are already there.
Did the Customer Add More Office Cleaning?
Did the office or service schedule change? Update the scope and price. Ask the customer to accept the revised quote before the added work begins.
Create the first invoice from the accepted quote. For the next billing period, duplicate that invoice to make a new draft, then update the dates, quantities, services, and approved extras.
Choose the Cleaning Quote Closest to the Work
Use an office cleaning quote for workplace cleaning with a defined schedule. Choose a broader or more specialized cleaning template when the work covers other property types or services.
Other Quote Template File Formats
Need an editable copy outside Docelf? Choose a document or spreadsheet below.
Office Cleaning Quote Template FAQs
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What is an office cleaning quote?
An office cleaning quote is a written offer for cleaning a workplace on a set schedule. It tells the office manager which areas are covered, when the team will visit, and what the service will cost. It can also explain after-hours access and supply responsibilities.
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What should I include in an office cleaning quote?
Start with the office address, site contact, and approved service hours. Describe the routine work by area and show how often it will be done. Put periodic services or separately billed supplies on their own lines, then add the total and acceptance details.
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How do I price office cleaning?
Choose the method that fits the service, such as a price per visit, monthly package, or hourly rate. Base it on the office size, visit frequency, and time needed. Show periodic work, specialty supplies, or access charges separately when they change the total.
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How do I quote recurring office cleaning?
State the service days or frequency and what happens on each visit. Separate routine tasks from periodic work. Then show the price per visit or billing period.
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Should I list cleaning supplies in the quote?
State who provides the cleaning products, equipment, and consumables. Include standard supplies in the base price when appropriate and list specialty products or customer-requested items separately when they change the cost.
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How should I handle after-hours office cleaning?
State the approved service hours, building access process, site contact, and any after-hours charge. Make sure the schedule and access requirements are clear before the customer accepts the quote.
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What should I do if the office cleaning scope changes?
Update the quote when the areas, tasks, or frequency change. Add any new option and revise the price. Ask the customer to accept the updated quote before you provide the additional work.
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Can I turn an accepted office cleaning quote into an invoice?
Yes. Turn the accepted quote into the first invoice so the customer and approved line items are already there. Adjust the invoice if it covers only part of the quoted work.
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How do I invoice recurring office cleaning?
Yes, through separate actions. Create the first invoice from the accepted quote. For the next billing period, duplicate that invoice to make a new draft, then update the dates, quantities, services, and approved extras.
Ready to Send the Office Cleaning Quote?
Give the office manager one clear cleaning schedule and price to approve before service starts.
- Separate routine tasks from periodic work
- State after-hours access and supply responsibilities
- Email the office cleaning quote or download a PDF
