Free Email Quote Template
An Email Quote Template makes it easy to send clear, professional quotes directly to your customers. Ideal for contractors, cleaners, and other service providers, these templates help you communicate pricing and services quickly and effectively.
- PDF, Email or Print
- Convert to an Invoice
- See when your quote has been opened
- Get notified when your quote is accepted
Email Quotes Directly from Docelf
With Docelf, you can email quotes directly to your customers, saving time and simplifying communication. Docelf tracks your quote history, letting you see when a customer opens the email. You’ll also get notified when your quote is accepted, so you can follow up promptly and stay organized.
How to Write a Follow-Up Email
Following up on a quote shows your professionalism and keeps you top-of-mind with your customers. Below is an example of a follow-up email you can use after sending a quote:
Subject: Follow-Up on Your Quote for [Project/Service Name]
Dear [Customer Name],
I hope this message finds you well. I’m following up on the quote we sent for [specific service/project]. If you have any questions or need additional details, feel free to reach out.
- Service: [Service Description]
- Total Cost: [Total Amount]
- Validity: [Validity Period]
We’re here to assist you with any concerns and look forward to hearing back from you. Let us know how we can help you move forward with this project.
Best regards,
[Your Name]
[Your Company Name]
Email Quote Templates by Docelf
Docelf’s Email Quote Templates allow you to create and send quotes effortlessly. These templates are designed for easy customization and fast sharing. Whether you’re in catering, snow removal, or trucking, Docelf has you covered with flexible and polished layouts.
Other Quote Template File Formats
Need a quote template that works the way you do? We’ve got options for Word, Google Sheets, Google Docs, and Excel.
Choose a Microsoft Word quote template for professional, polished documents with flexible text options. For crunching numbers and teamwork, a Google Sheets or Excel quote template keeps collaboration and calculations simple. Prefer easy, cloud-based editing? A Google Docs quote template is perfect for accessible and straightforward editing.
Whether you need sleek design, dynamic calculations, or tools for collaboration, these templates are built to make quoting fast and hassle-free.
- PDF, Email or Print
- Convert to an Invoice
- See when your quote has been opened
- Get notified when your quote is accepted
How to Write an Email Quote
Start by outlining the project details, breaking down costs for labor, materials, and other services. Include your contact information and terms to ensure the customer has all the details they need. Docelf’s Email Quote Templates make it easy to compose and send a polished quote in minutes.
Follow this simple 10-step guide to create a quote that covers all the important details:
1. Add Your Business Details
Start by including your company name, address, phone number, and email. This basic information makes it easy for your customer to identify who the quote is from and how to reach you if they have questions.
2. Upload Your Logo
Your logo represents your brand and adds a professional touch to the quote. Simply upload it to the designated section in the template, and your documents will look polished and trustworthy.
3. Enter Customer Details
Fill in your customer’s name, company name (if applicable), address, and contact information. This personalization shows your attention to detail and makes the quote feel tailored specifically for them.
4. Assign a Quote Number and Dates
Assign a unique quote number to keep your quotes organized and easy to reference. Be sure to include the issue date and a response due date, so your customer knows the timeline for making a decision.
5. List Products or Services
Provide a clear breakdown of the items or services you’re quoting. Include a description, quantity, and unit price for each line item. This transparency helps your customer understand the value of what you’re offering.
6. Include Taxes and Discounts
Specify any taxes, such as VAT or sales tax, and list any discounts you’re offering. Whether it’s a percentage or a fixed amount, being clear about these amounts helps build trust and avoids surprises later.
7. Add Terms and Conditions
Lay out the key terms of the quote, such as delivery timelines, return policies, or warranties. This section ensures both you and your customer are on the same page and reduces the risk of confusion.
8. Share Payment Details
Explain how the customer can pay you. Mention accepted methods, such as bank transfers or online payment links, and include any necessary account details to make the payment process hassle-free.
9. Send and Track with Docelf
Use Docelf to send your quote electronically. You’ll get notified as soon as your customer views or accepts the quote, keeping you informed every step of the way.
10. Save or Print Your Quote
Once your quote is ready, you can save it as a PDF for digital sharing or print it for a physical copy. Offering multiple options ensures you’re prepared for any customer preference.
With these steps, your quotes will stand out for their clarity and professionalism. Follow them, and you’ll be one step closer to sealing the deal!
- PDF, Email or Print
- Convert to an Invoice
- See when your quote has been opened
- Get notified when your quote is accepted
Customize the Email Quote
Personalize your Email Quote Template with your company’s logo, colors, and style. These templates are easy to adapt, ensuring your quotes look professional and match your branding. With Docelf, you can create email-ready quotes that leave a lasting impression.
Make your Docelf quote stand out with these simple and personal touches:
1. Make It Look Like You
- Pick a font that matches your style and makes your quote easy to read.
- Choose colors that reflect your brand and give it that professional edge.
- Add your company logo to make it uniquely yours.
2. Speak Their Currency
- Select the currency that works best for your customer. Docelf supports USD, CAD, AUD, EUR, and GBP.
- This is a small but important step when working with customers across the globe.
3. Share How to Reach You
- Include your email so customers can reach out with questions.
- Add your phone number for a quick call option.
- Link to your website to provide more information about your business.
- Take advantage of the footer fields at the bottom of your quote. You can add your email, phone, website, and even extra details like opening hours or your business ID number.
4. Add Extra Details
- Attach additional files if needed, like product catalogs or detailed terms.
- Extra details help customers feel informed and confident in their decision.
- PDF, Email or Print
- Convert to an Invoice
- See when your quote has been opened
- Get notified when your quote is accepted
