Free Quotation Email Template and Examples
Send your quotation with a clear next step
Introduce the quotation in a short email and tell the customer how to respond. A clear message keeps the offer moving and helps them choose you.
Create the quotation first, then use one of the email examples below when you send it.
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Copy-and-Paste Quotation Email Template
Replace the bracketed text and adjust the tone to fit the customer. Keep the message brief unless the job needs extra explanation.
Subject: Quote [Quote Number] for [Project or Service]
Hi [Customer Name],
Thank you for asking [Business Name] to quote for [project, product, or service]. Your quote is ready to review.
The quoted total is [Amount], and the offer is valid until [Date]. The quote explains the work, price, and terms.
Please review it and reply if you have any questions. When you are ready, you can accept the quote so we can confirm the next step.
Thanks,[Your Name][Business Name]
Quotation Email Subject Line Examples
Use a subject line that the customer can recognize later in a busy inbox.
Quote Number
Quote Q-1048 for Office Painting
Project Name
Your Quote for the Website Refresh
Revised Quote
Revised Quote Q-1048 – Updated Scope
Follow-Up
Checking In on Quote Q-1048
Send a Short Email and Let the Quote Do the Detail
The email does not need to repeat the quote. Give the customer a clear subject and one next step. Keep the detailed price and terms in the document.
Need help with the quote itself? Start with the free quote template or review the quote terms examples.
- Use a subject line that names the job, service, or quote number
- Tell the customer the quote is attached or available to review
- Mention the total or valid-until date only when it helps
- End with one clear action: review, reply, or accept the quote
Create a Quote Ready to Email
Add the customer and describe the offer. Docelf calculates the total. Review the quote, then email it or download a PDF.
What Is a Quotation Email?
A quotation email is the message you send with a price quote. It introduces the quote, gives the customer enough context to recognize the request, and explains what to do next.
The quote should carry the detailed offer. The email should make that offer easy to find and easy to respond to.
How to Write and Send a Quotation Email
Finish the quote first. Then write the email around the action you want your customer to take.
- Create the Quote: Finish the offer, price, and terms before writing the email.
- Check the Customer: Use the customer name and the email tied to the request.
- Write the Subject: Name the job, service, or quote number.
- Add Context: Thank the customer and say the quote is ready.
- Point to the Quote: Tell them where to review it without repeating the line items.
- Give One Next Step: Ask them to review, reply with questions, or accept.
- Review and Send: Check the customer email, subject, and quote number before sending.
Quotation Follow-Up Email Example
A short follow-up is usually easier to answer than a second sales pitch. Refer to the original quote and give the customer room to ask a question.
Subject: Checking In on Quote [Quote Number]
Hi [Customer Name],
I wanted to check whether you had any questions about quote [Quote Number] for [project or service]. It is valid until [Date].
Reply here if you would like to change the scope or talk through any part of the quote.
Quote Templates to Send With Your Email
The email examples above give you the message. Use these previews for the quote itself. Pick a layout, then add your details in Docelf.
Popular Quote Layouts
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Sample Quote Template
Create Free Quote -
Free Quote Template
Create Free Quote -
Printable Quote Template
Create Free Quote
More Quote Layouts
Related Quote Guides
Use the next guide that matches the part of the quote you are working on.
Quotation Email FAQs
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What should a quotation email say?
Say why you are writing, identify the quote, and tell the customer what to do next. Keep the detailed offer in the quote itself. The email only needs the context and next step.
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What is a good subject line for a quotation email?
Use the project or service name and, when useful, the quote number. For example: Quote Q-1048 for Office Painting.
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Should I put the full quote in the email?
Usually, no. A short email is easier to scan. Send the full quote as a Docelf document or PDF. This keeps the scope and total together with the dates and terms.
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Can I email the quote from Docelf?
Yes. You can email the quote through Docelf or download a PDF and send it yourself.
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Does my customer need a Docelf account?
No. Your customer can open the quote you send without creating a Docelf account.
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When should I follow up on a quotation email?
Choose a follow-up time that fits the job and the quote expiry date. Refer to the original quote, ask whether the customer has questions, and avoid sending a long duplicate message.
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How formal should a quotation email be?
Use the level of formality you normally use with that customer. A clear greeting, one or two short paragraphs, and a direct next step work for most business quotes.
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Can I turn an accepted quote into an invoice?
Yes. After your customer accepts the quote, Docelf can turn it into an invoice and reuse the customer and line-item details.
Ready to Email Your Quote?
Create the quote first, then write a short email that points to the offer and next step.
- Use a subject line the customer can recognize
- Keep the detailed scope and price in the quote
- Email through Docelf or download a PDF
