Free Company Quote Template
Create a professional company quote in minutes
Keep your logo, quote numbers and standard terms consistent as the work and price change. Each offer feels dependable and gives customers a clear reason to choose your business.
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Company Quote Template Examples
Choose a layout that suits your company name, logo, and offer. Every preview opens the same quote editor, where you can add your own branding and customer details.
A Familiar Company Format, a Specific Offer
A company quote presents the products or work your company is offering and the price the customer can accept. The template gives that offer a repeatable structure, with familiar company details and room for each customer’s requirements.
“Company quote” and “business quote” usually mean the same document. This page focuses on keeping repeat quotes consistent; the business quote guide covers a general offer that can combine products and services.
How to Use a Company Quote Template
Use your usual company identity, then work through the details of this offer. A familiar layout helps customers recognize you; current quantities, dates, and terms make the quote useful.
- Company Details: Enter the company name, address, and contact details.
- Company Logo: Add the logo used on your other company documents.
- Customer: Choose a saved customer or add the contact details for this offer.
- Number and Dates: Check the quote number and issue date. Set a valid-until date for this offer.
- Offer Lines: Describe the products or work, with quantities and current unit prices.
- Check the Total: Add applicable tax or discounts. Docelf calculates the total.
- Terms and Sending: Check Terms and Conditions for this job. Review the offer, then email or download a PDF.
How to Fill In Company Quote Line Items
Reusable item descriptions save time when they say what the customer will receive. Keep the service name familiar, then update the quantity and scope for this job. State whether a price covers one visit, an hour, or a fixed piece of work.
This fictional IT support company is quoting a one-time office setup. The three services are separately priced in US dollars. The example applies an illustrative 8% tax to all charges; use the tax treatment appropriate to your own work.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 6 | Workstation setup — per computer | $75.00 | $450.00 |
| 1 | Office network configuration — fixed price | $180.00 | $180.00 |
| 2 | Staff handover and training — hours | $90.00 | $180.00 |
| Subtotal | $810.00 | |
| Sales Tax (8% illustrative) | $64.80 | |
| Quote Total | $874.80 |
What to Include in Company Quote Terms
Standard wording is a starting point, not a reason to carry every old condition into a new offer. In Terms and Conditions, check the validity period, payment timing, included work, and any assumptions that affect the price.
For the office setup example, the company needs to explain who supplies the equipment and what is included. Use only terms your company actually offers and update them for the customer.
Example: Terms and Conditions
- Offer valid for 14 days from the quote date.
- Includes setup of six customer-supplied computers, configuration of one office network, and two hours of staff handover and training.
- Hardware purchases and ongoing support are not included. The visit date will be agreed after acceptance.
- Payment is due within 14 days of the invoice date. Additional work requires an agreed revised quote.
Start the Next Company Quote With Less Retyping
Reuse saved customer and item details for a familiar starting point. Update the offer and check the total before you send it.
What to Keep and What to Check on the Next Quote
Your company name, logo, colors, fonts, and footer can stay recognizable across quotes. Customer details and saved products or services can also give you a head start in Docelf.
Duplicating a quote creates a new draft with a new document number. Review the customer, issue date, validity period, prices, and scope before sending. A term that suited one job may need changing for the next.
- Keep the company contact details and branding current
- Replace the previous customer’s job details and attachments
- Check quantities and prices instead of assuming the old offer still applies
- Read the payment terms, exclusions, and delivery timing together
More Company Quote Layouts
These remaining previews offer more layout ideas. Each opens the same editor, ready for the details of your offer.
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Blank Company Quote Template
Create Free Quote -
Simple Company Quote Template
Create Free Quote -
Downloadable Company Quote Template
Create Free Quote -
Editable Company Quote Template
Create Free Quote -
Fillable Company Quote Template
Create Free Quote -
Professional Company Quote Template
Create Free Quote
Company Quote Template File Formats
Prefer to work in a document or spreadsheet? These pages provide separate file templates. Docelf downloads the finished company quote as a PDF.
More Business Quote Templates
Use the general business guide for a mixed offer, the customer or custom guide for a particular request, or the proposal guide when you need to explain your approach.
After You Send the Company Quote
Docelf shows delivery and opening information for an emailed quote. Customers can accept or decline online without a Docelf account; the status updates and you receive an email when they respond. If the scope changes, send the revised quote for acceptance before starting the changed work.
A quote offers a specific price. Use an estimate while the scope or cost is still uncertain, or a proposal when the customer needs more background about your approach. When payment is due, create an invoice from the quote and check the copied customer and item details.
Company Quote Template FAQs
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What is a company quote template?
A company quote template is a reusable layout for an offer from your business. It brings your company details, pricing, and terms together while leaving room to describe each customer’s work.
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Is a company quote different from a business quote?
The terms usually mean the same document: a business’s offer to supply products or services at a stated price. This company quote guide focuses on keeping regular quotes consistent, rather than a different stage of the sale.
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What should I include in a company quote?
Include company and customer details, a unique quote number, dates, the work or products offered, and the total. State the quantities and prices clearly. Use Terms and Conditions for payment timing, relevant exclusions, and acceptance details.
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Can I add my company logo and colors?
Yes. In Docelf, you can add your logo, fonts, and brand colors so the quote matches your other company documents.
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How can a customer respond to the company quote?
The customer can accept or decline a quote sent from Docelf. Its status updates automatically, and you receive an email when they respond. You can also mark a quote accepted or declined manually.
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How can I keep company quotes consistent?
Reuse your company details, branding, and suitable standard terms. Saved customer and item details reduce typing, while a duplicated quote starts a new draft with a new number. Check the customer, dates, prices, and job-specific conditions each time.
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Can I revise the company quote if the work changes?
Yes. Update the affected items, price, and terms, then send the revised offer to the customer. Make clear which version they should review, and get the changed work agreed before it starts.
Ready to Standardize Your Company Quotes?
Give the next customer a clear offer that looks familiar and fits the work you have discussed.
- Keep company details and branding consistent
- Reuse saved customers, products, and services
- Email the finished quote or download a PDF
