Free Order Quote Template
Create a professional order quote in minutes
Show the products or services, full price and when delivery or work will begin. The clear timeline and total make it easier for customers to place the order with you.
Email, print or download your quote as a PDF.
14-day free trial. No credit card required.
Price the job. Send the quote. Get back to work.
Order Quote Template Examples
Use these previews to organize an order before it is confirmed. Choose a layout with room for item names or codes and the order details the customer must approve. Keep availability, deposits, and terms easy to find.
Popular Order Quote Layouts
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Sample Order Quote Template
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Free Order Quote Template
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Printable Order Quote Template
Create Free Quote
More Order Quote Layouts
Confirm the Price Before You Confirm the Order
An order quote gives the customer the proposed order details before the order is final. It helps catch quantity or specification changes before you purchase materials or schedule fulfillment.
Use it for product orders, made-to-order work, service packages, or a mix of goods and services. If you are ordering from a vendor, use a purchase order template instead.
- List products, services, quantities, unit prices, and totals
- Add model numbers, sizes, colors, or other order specifications
- State availability, delivery, deposits, and order terms
- Keep the accepted order quote ready for the invoice
Create an Order Quote Ready for Approval
Add the order details and delivery terms. Docelf calculates the total and keeps the approved quote ready for billing.
What Is an Order Quote?
An order quote is a proposed price for products, services, or made-to-order work before the customer confirms the order. It shows what the customer plans to buy, the quantities, the price, and the delivery or fulfillment terms.
Use an order quote when the customer still needs to approve availability, delivery, or price. After acceptance, confirm availability and delivery with the customer before you fulfill the order.
How to Use an Order Quote Template
Build the quote around the order the customer is considering. Make the item details, availability, delivery, and price easy to check.
- Business Details: Enter your business name and contact details.
- Sales Branding: Add the logo, colors, and fonts used on your sales documents.
- Customer and Delivery: Add the customer, delivery address, and contact details.
- Number and Dates: Add the quote number, issue date, validity period, and useful delivery date.
- Proposed Order: List item or service descriptions, quantities, and unit prices. Docelf calculates the total.
- Availability and Terms: Add lead time, delivery, payment, returns, and warranty terms when relevant.
- Review and Send: Check specifications, quantities, delivery, and total, then email the quote or download a PDF.
What to Include in an Order Quote
The customer should be able to confirm exactly what they are ordering and what happens after acceptance.
- Your business and customer details
- A unique quote number, issue date, and valid-until date
- Products or services with descriptions, item numbers, or specifications
- Quantities, unit prices, discounts, sales tax, shipping, and the total
- Availability, lead time, delivery date, and delivery location
- Deposit, payment, cancellation, return, and warranty terms when relevant
- Any substitutions, customer approvals, or information still required
- A clear way for the customer to accept the order quote
After the Customer Accepts the Order Quote
- Recheck stock, specifications, and delivery timing before confirming the order
- Update and resend the quote if the proposed order changes
- Create an invoice from the accepted quote when payment is due
Order Quote, Purchase Order, or Invoice?
Who is buying and who is selling determines which document you need.
Order Quote
A seller sends an order quote before the customer confirms the proposed items, quantities, price, and terms.
Purchase Order
A buyer sends a purchase order to a vendor to place or authorize an order under the listed terms.
Invoice
Send an invoice when payment is due after the order is accepted or fulfilled according to the agreed terms.
Use a sales quote when the offer is broader than one specific order.
Order Quote Template File Formats
Choose a spreadsheet for product quantities and totals, a document for order terms, or Docelf to send the quote and reuse accepted details on the invoice.
Related Order, Product, and Sales Quote Templates
Choose a product, sales, purchase, or invoice-style quote when the transaction needs a different emphasis.
Order Quote Template FAQs
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What is an order quote template?
An order quote template is a reusable layout for proposing order details before the customer confirms the order.
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What is the difference between an order quote and a purchase order?
A seller sends an order quote to a customer as a proposed offer. A buyer sends a purchase order to a vendor to place or authorize an order.
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What should I include in an order quote?
Include the seller and customer details, quote number, dates, and item descriptions. Then add pricing, availability, and delivery. Include payment terms and acceptance instructions when they matter.
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How should I handle stock and delivery changes?
State that price and availability apply through the valid-until date. Confirm stock, supplier pricing, specifications, and delivery timing before finalizing the order when those details can change.
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Can I request a deposit on an order quote?
Yes. State the deposit amount or percentage, when it is due, and what happens after payment. Send the proper invoice when the deposit becomes due.
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Does accepting the quote place the order?
Acceptance confirms agreement with the quote. Whether it formally places the order depends on your terms and process. Explain any next step, such as a deposit, signed order, or final availability check.
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Can I turn an order quote into an invoice?
Yes. In Docelf, turn the accepted order quote into an invoice without entering the customer and order line items again.
Ready to Confirm the Order Details?
Give the customer one place to confirm the proposed order and delivery terms.
- Show quantities, specifications, and unit prices
- Make availability and delivery details easy to find
- Email the order quote or download a PDF
