Free Product Quote Template
Create a professional product quote in minutes
List the exact products or models, quantities, prices and availability in one offer. Buyers can compare the details without back-and-forth and place the order with you.
Email, print or download your quote as a PDF.
14-day free trial. No credit card required.
Price the job. Send the quote. Get back to work.
Product Quote Template Examples
Use these previews for layout and wording ideas. Start with the product quote closest to the sale, then create and style your own in Docelf. Replace the sample items with your product names, quantities, prices, and delivery terms.
Popular Product Quote Layouts
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Sample Product Quote Template
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Free Product Quote Template
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Printable Product Quote Template
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More Product Quote Layouts
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Blank Product Quote Template
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Simple Product Quote Template
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Downloadable Product Quote Template
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Editable Product Quote Template
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Fillable Product Quote Template
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Professional Product Quote Template
Create Free Quote
Quote the Exact Products the Customer Asked For
Use a product quote when the customer needs a clear offer for specific goods before placing an order. Show what each product is, how many they will receive, and what the full purchase will cost.
Selling a mix of products and services? Use a sales quote template when the offer also includes setup, installation, training, or another service.
- Reuse saved product and customer details on the next quote
- Show model numbers, sizes, colors, specifications, or other product details
- Add quantities, unit prices, volume discounts, sales tax, and shipping
- Keep the accepted product quote ready to turn into an invoice
Confirm the Exact Products Before You Sell
Show the items the customer will receive and the price they will pay. Docelf calculates the total and keeps the quote with your other sales documents.
What Is a Product Quote?
A product quote is a written offer for specific goods. It tells the customer which products you will provide, the quantity and unit price, the total cost, and the terms that apply before the order is placed.
Use a product quote when the items and price are clear. If availability or delivery changes, update the quote. Ask the customer to accept the revised offer before you fulfill the order.
How to Create a Product Quote
Start with the products the customer asked for. Work from the top of the quote to the bottom, then check the item details, quantities, price, delivery, and terms before you send it.
- Business Details: Enter your business name and contact details.
- Logo: Add your logo if you want the quote to match your sales documents.
- Customer: Choose a saved customer or enter the name and contact details.
- Number and Availability: Add the quote number, issue date, and validity period for the products.
- Product Lines: Add product names, models or SKUs, quantities, and unit prices. Docelf calculates the total.
- Delivery and Terms: State availability, lead time, shipping, payment terms, and substitution limits.
- Review and Send: Check the exact items, quantities, and delivery details, then email the quote or download a PDF.
Price Standard, Custom, or Bulk Products
Use the details that matter for the type of product sale. The quote should make it easy for the customer to check what they are buying.
Standard Products
List the product name and model or SKU. Add quantity, unit price, and availability. Keep descriptions short when the item is already familiar.
Custom Products
Describe the specifications the customer must confirm. Add proofing, setup charges, and production time when they affect the order.
Wholesale or Bulk Orders
Show case sizes, minimum order quantities, and freight. Add volume discounts and the price expiration date when they apply.
What to Include in a Product Quote
Your customer should be able to confirm the exact products, the complete price, and what happens after they accept.
- Your business name, contact details, and logo
- Your customer's name and contact details
- A unique quote number, issue date, and valid-until date
- Product names, descriptions, model numbers, SKUs, or specifications when useful
- Quantities, unit prices, discounts, sales tax, shipping, and the total
- Availability, lead time, delivery method, or pickup details
- Payment terms, return limits, substitutions, and other important conditions
- A clear way for the customer to accept the quote
Product Quote, Sales Quote, or Invoice?
Choose the document based on what you are selling and whether payment is due.
Product Quote
Use a product quote when the offer centers on specific goods, pricing, and delivery.
Sales Quote
Use a sales quote for a broader customer offer with products, services, packages, discounts, or options.
Invoice
Send an invoice when payment is due. In Docelf, turn the accepted product quote into an invoice without entering the items again.
Use a purchase quote when the buyer is pricing a planned purchase before a purchase order. When payment is due, create an invoice from the accepted product quote.
Product Quote Template File Formats
Prefer an editable file? Choose the format that best fits how you list products, calculate totals, share the offer, and keep a copy.
Related Product, Purchase, and Sales Quote Templates
Choose a more specific template when the offer is organized around a sale, purchase, order, or vendor response.
Product Quote Template FAQs
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What is a product quote template?
A product quote template is a reusable layout for pricing goods before the customer places an order.
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How do I make a product quote?
Add your business and customer details, a quote number, dates, and a valid-until date. List each product and the proposed price. Add discounts, sales tax, shipping, and delivery terms when they apply. Check the total, then email the quote or download a PDF.
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What product details should I include?
Include the product name and a clear description. Add the model number, SKU, or other specification when the customer needs it to confirm the exact item.
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How do I quote bulk product orders?
Show the quantity, unit or case price, minimum order quantity, and any volume discount. Add freight, lead time, and the date the pricing expires.
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Should shipping be included in a product quote?
Yes, when you know the cost. Show shipping, delivery, or freight as its own line or state how it will be calculated. Also include the delivery method and expected timing.
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How do I quote a custom product?
Describe the important specifications and approval steps. Add setup charges and production time when they affect the order. State what can change the price before production begins.
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What is the difference between a product quote and a price list?
A price list shows standard prices for many products. A product quote is a customer-specific offer for selected goods and delivery terms.
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Can I turn an accepted product quote into an invoice?
Yes. After the customer accepts the quote, Docelf can turn it into an invoice and reuse the customer and product details. You do not have to enter them again.
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How should I show product availability on a quote?
Mark each item as available, backordered, made to order, or subject to confirmation. Add the expected lead time and state whether you may offer a substitute if the quoted item is unavailable.
Ready to Send Your Product Quote?
Confirm the exact products and commercial terms before the customer places the order.
- Match names, models, quantities, and unit prices
- Show availability, shipping, and substitution limits
- Email the product quote or download a PDF
