Free Price Quote Template
Create a professional price quote in minutes
State the specific price, how long it remains valid and the terms that apply. A straightforward offer is easier to approve and helps customers go ahead with you.
Email, print or download your quote as a PDF.
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Price Quote Template Examples
Browse these layouts before adding your own prices and terms. Every preview opens the same quote editor, where you can describe the offer and choose its appearance.
What Is a Price Quote?
A price quote is a written offer that tells a customer what you will provide and the price you will charge. It gives both sides a record of what the price includes and how long it applies.
Use one when the scope and price are clear enough to make a specific offer. It can cover products, services, labor, materials, or a mixed job. For an offer centered on item specifications and delivery, see the product quote template.
How to Use a Price Quote Template
Start with the exact products or services the customer asked you to price. Show how the total was built, then add the terms and validity period.
- Business Details: Enter your business name and contact details.
- Your Logo: Add your logo and choose colors and fonts.
- Customer: Choose a saved customer or enter the name and contact details.
- Number and Dates: Add the quote number, issue date, and valid-until date.
- Build the Price: Describe each product or service with its quantity and unit price.
- Check the Total: Apply any discounts and tax. Check the subtotal and quoted total.
- Terms and Sending: Add timing, payment terms, and exclusions in Terms and Conditions. Review, then email or save a PDF.
How to Fill In Price Quote Line Items
Give each separately priced product or service its own row. Name the unit behind the quantity, such as items, hours, or visits, so the customer can follow the calculation. Keep work already included in a package within that package price.
This fictional quote covers two office shelving units, assembly, and local delivery. Prices are in US dollars, with an illustrative 8% tax on all three items. Use the prices and tax treatment that apply to your offer.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 2 | Five-tier office shelving unit — each | $125.00 | $250.00 |
| 2 | Shelving assembly — hours | $45.00 | $90.00 |
| 1 | Local delivery to a ground-floor room | $35.00 | $35.00 |
| Subtotal | $375.00 | |
| Sales Tax (8% illustrative) | $30.00 | |
| Quote Total | $405.00 |
What to Include in Price Quote Terms
The item table explains the price. Use the Terms and Conditions field for the limits and timing behind it: what is included, when you can supply it, and when payment is due. Include only terms your business actually uses.
For the shelving offer above, the delivery area and access matter to the price. Adapt this sample to your offer, and use the same exact date here and in the valid-until field.
Example: Terms and Conditions
- This quote is valid until [date]. Delivery and assembly will be scheduled after acceptance.
- The price covers two shelving units, assembly, and delivery within 10 miles to a ground-floor room. Removing old shelving is not included.
- Payment is due when delivery and assembly are complete. Changes to the quantity or delivery location require a revised quote for approval.
Confirm the Price and Valid-Until Date
Build your price from the items you plan to supply. Docelf calculates the total as you go. Review the offer, then email it or download a PDF.
Set a Date for How Long the Price Applies
A valid-until date tells the customer how long you can hold the quoted price. It is especially useful when supplier prices, material costs, exchange rates, or scheduling availability can change.
Choose a period that gives the customer enough time to decide without leaving the price open indefinitely. Use an exact date instead of a vague phrase such as prices subject to change.
- Check supplier and material price windows
- Confirm availability before promising a start or delivery date
- If your business requires a deposit to confirm an order, explain when it is due
- Recheck price and availability if the customer returns after the valid-until date
Price Quote, Estimate, or Invoice?
Choose the document that matches how certain the price is and what the customer needs next.
Price Quote
Use a price quote for a specific written offer with a clear price, terms, and validity period.
Estimate
Use an estimate when the final scope or cost may still change and you are giving your best prediction.
Invoice
Send an invoice when payment is due, with the amount owed and the payment deadline.
If you still need to confirm the scope or cost, start with an estimate template. When it is time to bill, you need an invoice.
More Price Quote Layouts
These remaining previews use the same quote editor. Add the level of detail your customer needs to understand the price.
Price Quote Template File Formats
Choose Word or Google Docs for a quote you can edit as a document. Use Excel or Google Sheets for a breakdown with quantities and rates. These pages provide separate file templates; Docelf downloads your finished online quote as a PDF.
Related Price and Sales Quote Templates
Choose a business, product, sales, or bid quote when the price belongs to a more specific kind of offer.
After You Send the Price Quote
Your customer can accept or decline an emailed Docelf quote online. Docelf updates the status and emails you when they respond. The document history also shows delivery and viewing information.
If the customer asks for a different quantity or service, explain the new price and send a revised quote for acceptance. Saving your edits does not email the quote; you choose when to send it.
Price Quote Template FAQs
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What is a price quote template?
A price quote template is a reusable layout for a written price offer. It shows what you will provide, what it costs, and how the customer can accept.
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What is the difference between a price quote and an estimate?
A price quote gives a specific price for clearly defined products or work. An estimate gives your best prediction when the final scope or cost may still change.
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What should I include in a price quote?
Include your business and customer details, a quote number, and the issue and valid-until dates. List the items and total, then explain payment timing, what the price covers, and how to accept.
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How long should a price quote be valid?
Choose a period based on supplier prices, material costs, labor availability, and how long the customer reasonably needs to decide. Put an exact valid-until date on the quote.
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Should I itemize the price?
Show enough detail for the customer to understand what the total covers. Separate charges such as products, assembly, and delivery. If you offer one package price, describe what is included without charging for those items again.
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Can I change a price after the customer accepts?
If the customer requests a change, explain how it affects the price and send a revised quote for acceptance before doing the changed work. An increase in your own costs is a different issue; do not assume the accepted price can simply be replaced.
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Can I turn a price quote into an invoice?
Yes. When it is time to bill, create an invoice from the quote in Docelf. It copies the customer, item, price, and document details. Check them against the accepted offer and add the due date before sending.
Ready to Put the Price in Writing?
Put your price in a written offer the customer can review.
- Show the breakdown and total clearly
- State how long the price remains valid
- Email the price quote or download a PDF
