Free Price Quote Template
Put the price and valid-until date in writing
Need to put a set price in writing? Add a valid-until date when material or supplier costs may change. Keep the offer easy to review.
Create your quote in minutes. Email it, print it or download it as a PDF.
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Price the job. Send the quote. Get back to work.
Price Quote Template Examples
Use these previews to decide how much price detail the customer needs. Choose a simple layout for one clear total or an itemized layout for labor, materials, products, or services. Add a valid-until date either way.
Popular Price Quote Layouts
Turn a Verbal Price Into a Clear Written Offer
A price quote gives the customer a specific offer they can review, compare, and accept. It also gives both sides a record of what the price includes and how long it applies.
Use it for products, services, labor, materials, or a mixed job. For a product-focused layout, see the product quote template.
- Break the price into products, services, labor, materials, and fees
- Add discounts, sales tax, and a clear total
- State what the price includes, excludes, and how long it is valid
- Turn the accepted price quote into an invoice
Confirm the Price and Valid-Until Date
Put the agreed price in writing. Docelf calculates the total. Email the quote or download a PDF.
What Is a Price Quote?
A price quote is a written offer that tells a customer what you will provide and the price you will charge. It can cover a product, service, project, or a combination of line items.
Use a price quote when the scope and price are clear enough to make a specific offer. State how long the price is valid, especially when material, supplier, or market costs may change.
How to Use a Price Quote Template
Start with the exact products or services the customer asked you to price. Show how the total was built, then add the terms and validity period.
- Add Your Business: Enter your business name and contact details.
- Add Your Branding: Add your logo, colors, and fonts if you want the quote to match your other documents.
- Add the Customer: Choose a saved customer or enter the customer name and contact details.
- Add the Quote Number and Dates: Use a unique quote number. Add the issue date and a valid-until date.
- Build the Price: List products, services, labor, materials, quantities, rates, discounts, and sales tax. Docelf calculates the totals.
- Add the Terms: State what the price includes, what it excludes, timing, payment terms, and any conditions that could change the price.
- Review and Send: Check the line items, total, valid-until date, and terms. Email the price quote or download a PDF.
What to Include in a Price Quote
The customer should be able to see the proposed price and the conditions behind it.
- Your business and customer details
- A unique quote number, issue date, and valid-until date
- Clear descriptions of the products, services, labor, or materials
- Quantities, rates, unit prices, fees, discounts, and sales tax
- The subtotal and total price
- What the price includes and excludes
- Timing, payment terms, and conditions that may affect the price
- A clear way for the customer to accept the quote
Set a Date for How Long the Price Applies
A valid-until date tells the customer how long you can hold the quoted price. It is especially useful when supplier prices, material costs, exchange rates, or scheduling availability can change.
Choose a period that gives the customer enough time to decide without leaving the price open indefinitely. Use an exact date instead of a vague phrase such as prices subject to change.
- Check supplier and material price windows
- Consider how long labor or delivery capacity can be held
- State whether a deposit is required to lock in the price
- Issue a revised quote after the valid-until date or when the scope changes
Price Quote, Estimate, or Invoice?
Choose the document that matches how certain the price is and what the customer needs next.
Price Quote
Use a price quote for a specific written offer with a clear price, terms, and validity period.
Estimate
Use an estimate when the final scope or cost may still change and you are giving your best prediction.
Invoice
Send an invoice when payment is due. Turn the accepted price quote into an invoice in Docelf.
Use a product quote when the exact item and delivery details are central to the offer. If the price may change, start with an estimate template. When payment is due, create an invoice from the accepted price quote.
Price Quote Template File Formats
Use a document for a short written price. Use a spreadsheet for a detailed cost breakdown. Use Docelf to calculate, send, and keep the quote with the customer.
Related Price and Sales Quote Templates
Choose a business, product, sales, or bid quote when the price belongs to a more specific kind of offer.
Price Quote Template FAQs
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What is a price quote template?
A price quote template is a reusable layout for a written price offer. It shows what you will provide, what it costs, and how the customer can accept.
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What is the difference between a price quote and an estimate?
A price quote gives a specific price for clearly defined products or work. An estimate gives your best prediction when the final scope or cost may still change.
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What should I include in a price quote?
Include your business and customer details, quote number, dates, and line items. Then add the total, payment terms, valid-until date, and acceptance instructions. Include inclusions and exclusions where they affect the decision.
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How long should a price quote be valid?
Choose a period based on supplier prices, material costs, labor availability, and how long the customer reasonably needs to decide. Put an exact valid-until date on the quote.
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Should I itemize the price?
Itemize enough detail for the customer to understand what the total covers. Separate the main cost groups when those details affect the decision.
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Can I change a price after the customer accepts?
The accepted price covers the scope and terms listed in the quote. If the scope changes or a stated condition applies, issue a revised quote and ask the customer to accept it before proceeding.
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Can I turn a price quote into an invoice?
Yes. In Docelf, turn the accepted price quote into an invoice without entering the customer and line items again.
Ready to Put the Price in Writing?
Create the price quote in Docelf so the customer can review the written price and validity date.
- Email the price quote or download a PDF
- Show the price breakdown and total clearly
- See when the customer opens and accepts it
- Turn the accepted price quote into an invoice
