Free Bid Quote Template

Bid Quote Template Examples

Use these previews for layout and wording ideas. For a formal bid, choose a layout with room for the requested scope and key terms. Keep allowances, exclusions, and validity dates easy to find. For a smaller job, a clear itemized quote may be enough.

Popular Bid Quote Layouts

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  Sample Bid Quote Template

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  Free Bid Quote Template

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  Printable Bid Quote Template

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More Bid Quote Layouts

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  Blank Bid Quote Template

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  Simple Bid Quote Template

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  Downloadable Bid Quote Template

  Create Free Quote
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  Editable Bid Quote Template

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  Fillable Bid Quote Template

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  Professional Bid Quote Template

  Create Free Quote

Build a Bid Customers Can Compare

A bid quote should answer the same questions your customer will ask about every competing offer: What is included? What will it cost? How long will it take? Which terms apply?

Use Docelf to keep the bid organized from scope to acceptance. Need a longer document that explains your approach and qualifications? Start with a quote proposal template.

• Separate the base scope from options, allowances, and alternate prices
• Itemize labor, materials, equipment, and subcontracted work
• Add milestones, a planned schedule, and a date for how long the bid is valid
• Keep the accepted bid ready to turn into an invoice

What Is a Bid Quote?

A bid quote is a written price offer for a project, contract, or defined scope of work. It tells the customer what you will provide, what you plan to charge, and when you expect to complete the work.

Use a bid quote when the customer is comparing offers or has asked businesses to price the same project. Once the customer accepts your bid, the approved scope and price become the starting point for the work.

How to Use a Bid Quote Template

Start with the bid requirements, then build a clear offer around the scope the customer asked you to price. Check every requirement before you submit it.

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1. Add Your Business: Enter your business name and contact details.
2. Add Your Logo: Add your logo if you want the bid to match your other business documents.
3. Add the Customer or Project Owner: Enter the customer, organization, project, and contact details.
4. Add the Bid Number and Dates: Use a unique bid or quote number. Add the issue date, submission deadline, and valid-until date when needed.
5. Price the Scope: List the required work, quantities, labor, materials, equipment, allowances, and alternate options. Docelf calculates the totals.
6. Add the Schedule and Terms: State the planned start, duration, milestones, payment schedule, exclusions, and assumptions.
7. Review and Submit: Check the bid requirements, scope, price, dates, and terms. Email the bid quote or download a PDF.

What to Include in a Bid Quote

Make it easy for the customer to compare your bid with the project requirements and other offers.

• Your business name, contact details, and logo
• The customer, project owner, project name, and site or delivery location
• A unique bid or quote number, issue date, deadline, and valid-until date
• A clear scope of work organized in the same order as the bid request
• Labor, materials, equipment, quantities, rates, allowances, and the total
• A proposed schedule, milestones, and completion assumptions
• Payment terms, exclusions, permits, warranties, and other conditions
• A clear way for the customer to accept the bid

Make the Bid Easy to Review

Customers may compare several bids side by side. Use the same names and order as the bid request so they can find each requirement without hunting through the document.

Keep the base price separate from optional work. Call out assumptions before they become change requests later.

• Put required work before optional upgrades
• Show alternate prices and allowances on separate lines
• State who supplies permits, site access, utilities, or customer-provided materials
• Add a clear submission deadline and bid validity period

Bid Quote, Proposal, or Invoice?

Choose the document that matches what the customer needs to decide now.

If the scope or cost is still uncertain, start with an estimate template. When payment is due, turn the accepted bid into an invoice.

Bid Quote Template File Formats

Use a document for longer bid notes, a spreadsheet for labor and material calculations, or Docelf to create and send the bid from one place.

• Word Quote Template
• Excel Quote Template
• Google Docs Quote Template
• Google Sheets Quote Template
• All Quote Formats

Related Bid and Business Quote Templates

Choose a different business quote when the customer asks for a proposal, contract terms, or a straightforward price instead of a competitive bid.

• All Business Quote Templates
• Quote Proposal Template
• Quote Contract Template
• Business Quote Template
• Price Quote Template

Bid Quote Template FAQs

• What is a bid quote template?

  A bid quote template is a reusable layout for pricing a project or contract. It helps you show what the customer requested, what it costs, and the main terms in a format the customer can review and compare.

• What is the difference between a bid quote and a proposal?

  A bid quote focuses on the defined scope, price, schedule, and terms. A proposal usually adds more explanation about your approach, qualifications, project plan, and why the customer should choose your business.

• What should I include in a bid quote?

  Include your business and customer details, the project name, bid number, and dates. Then add the scope, price, schedule, assumptions, exclusions, and payment terms. Finish with a clear acceptance method.

• Should I itemize a project bid?

  Itemize enough detail for the customer to understand the price and compare it with the bid requirements. Separate the main cost groups when those details affect the decision.

• How long should a bid quote remain valid?

  Use a validity period that matches how long you can reasonably hold the price and schedule. Consider supplier prices, labor availability, and the bid deadline. State the exact valid-until date on the quote.

• What happens if the scope changes after the bid is accepted?

  Update the scope and price in a revised quote or change document. Ask the customer to approve the change before you do work that was not included in the accepted bid.

• Can I turn an accepted bid quote into an invoice?

  Yes. In Docelf, you can turn the accepted bid quote into an invoice without entering the same bid details again.

Ready to Submit the Bid?

Create the bid in Docelf and keep the next step easy after the customer accepts.

• Email the bid quote or download a PDF
• See when the customer opens it
• Get notified when the bid is accepted
• Turn the accepted bid into an invoice

Create Free Bid Quote