Free Job Quote Template
Set the job scope and price before work starts
Describe the job in plain language and set the price and schedule. Keep materials or other costs separate when that helps the customer review them.
Create your quote in minutes. Email it, print it or download it as a PDF.
14-day free trial. No credit card required.
Price the job. Send the quote. Get back to work.
Job Quote Template Examples
Use these previews for layout and wording ideas. Start with the job quote closest to the work you are pricing, then create and style your own in Docelf. Add the job and price. Then set the schedule and terms.
Popular Job Quote Layouts
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Sample Job Quote Template
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Free Job Quote Template
Create Free Quote -
Printable Job Quote Template
Create Free Quote
More Job Quote Layouts
Put the Whole Job in One Clear Offer
A job quote should let the customer see what you will do and what the quoted price covers. Break the work into tasks, phases, or line items that are easy to review.
Name materials, third-party costs, access requirements, and exclusions when they affect the price. This gives you a clear starting point if the job changes later.
- List the main tasks and phases. Show labor, materials, and expenses separately.
- Use a fixed job price or show the price by line item
- State the schedule, access needs, exclusions, and change process
- Show deposit or progress-payment terms when the job is billed in stages
Create a Job Quote Ready to Send
Describe the job and add the price. Show materials, schedule, and terms separately. Docelf calculates the total.
What Is a Job Quote?
A job quote is a written offer for one defined piece of work. It describes the scope and price. It also states the schedule and terms the customer is being asked to accept.
Use the general job quote when the work does not need a more specific industry template. If the scope or cost is still uncertain, use an estimate instead of promising a fixed quoted price.
How to Create a Job Quote
Start with the result the customer expects. Break the job into the tasks and costs needed to complete it.
- Add Your Business: Enter your business name and contact details.
- Add Your Logo: Add your logo if you want the quote to match your other business documents.
- Add the Customer: Choose a saved customer or enter the customer's name and contact details.
- Add the Quote Number and Dates: Enter a unique quote number and issue date. Add a valid-until date if the quote should expire after a set date.
- List the Tasks and Costs: Add each task or phase as a clear line item. Put labor, materials, equipment, and expenses on separate lines when useful.
- Add the Schedule and Terms: State the expected timing and access needs. Add exclusions, deposit, and payment terms. Explain how the customer approves extra work.
- Review and Send: Check the customer and scope. Review the dates and price. Email the quote or download a PDF. Once accepted, turn it into an invoice.
What to Include in a Job Quote
The customer should be able to see what the job includes, what it costs, when it will happen, and what may change the price.
- Your business name, contact details, and logo
- Your customer's name, contact details, and job location when needed
- A unique quote number, issue date, and valid-until date when needed
- A clear description of the job, tasks, phases, and expected result
- Labor and materials. Add equipment, subcontractor, travel, or other costs separately.
- The quantity and rate for each item. Add discounts or allowances separately. Then show taxes, options, and the total.
- Expected start and completion timing, access needs, and customer responsibilities
- The deposit and payment terms. Add exclusions and any warranty. Explain how changes are approved.
Choose How to Show the Job Price
Use the pricing layout that gives the customer enough detail without making the quote harder to review.
Fixed Job Price
Use one price when the complete scope is clear and the customer mainly needs the total and the work included.
Itemized Price
Break out the tasks and labor when that detail helps explain the total. Add materials or equipment as separate lines.
Base Price With Options
Show the core job and list optional work separately so the customer can see what each choice adds.
Allowance
Use a clearly labeled allowance for an item that has not been selected or priced exactly yet.
Job Quote, Estimate, or Invoice?
Use the quote before the customer approves the job. A work order can come later when you need to assign or record the approved work.
Changed the Job? Revise the Quote Before You Add the Work
Update the quote when a task, quantity, material, or date changes. Show the revised price and exclusions before the extra work begins.
Ask the customer to accept the revised quote before you continue with the additional work. This keeps the new scope and price in writing.
Job Quote Accepted? Create the Deposit, Progress, or Final Invoice
Turn the accepted job quote into an invoice in Docelf. The customer and line-item details carry over.
For staged billing, keep only the amount due now on each invoice. That may be the deposit, completed work, or delivered materials. Duplicate the invoice for the next stage.
Other Quote Template File Formats
Prefer an editable file? Choose a document or spreadsheet below. Use Docelf when you want the accepted job ready for invoicing.
Related Quote Templates
Choose a related template when the work is priced by time, managed as a project, or belongs to a specific industry.
Job Quote Template FAQs
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What is a job quote?
A job quote explains one defined piece of work. It states the scope, price, schedule, and terms the customer is being asked to accept.
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What should I include in a job quote?
Include the business and customer details, job location, and quote dates. Describe the scope and show how the price is built. Add the schedule, exclusions, payment terms, and change-approval process.
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How do I price a job quote?
Break the job into the work and costs needed to complete it. Use a fixed total or itemized pricing. Add options or allowances only where they help explain the price.
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What is the difference between a job quote and an estimate?
A job quote gives the customer a specific price for a defined scope. An estimate gives your best prediction when the final scope, quantities, time, or cost may still change.
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Should I separate labor and materials on a job quote?
Separate them when the detail helps the customer understand the price or when quantities may change. You can also use one fixed price if the scope is clear and the breakdown is not useful.
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Should a job quote include a start and completion date?
Include expected timing when it helps the customer plan. Note any conditions that may move the dates, such as access, materials, or weather.
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What should I do if the job changes after acceptance?
Update the scope and affected line items. Show the new price and timing. Ask the customer to accept the revision before you continue.
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Can I ask for a deposit on a job quote?
Yes. State the deposit amount and when it is due. Explain what it reserves or covers. Then show when the balance or progress payments will be invoiced.
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Can I turn an accepted job quote into an invoice?
Yes. Start with the accepted quote. For staged billing, keep only the amount due now. Duplicate the invoice for the next stage when that is helpful.
Ready to Send Your Job Quote?
Describe the job and price. Add the schedule and terms. Review the quote, then send it.
- Email the quote through Docelf or download a PDF
- See when your customer opens and accepts it
- Create deposit, progress, or final invoices from the accepted quote
