Free Job Quote Template
Create a professional job quote in minutes
Describe the job in plain language and show the schedule, total price and material costs. Customers get a clear picture of the work and a reason to hire you.
Email, print or download your quote as a PDF.
14-day free trial. No credit card required.
Price the job. Send the quote. Get back to work.
Job Quote Template Examples
Use these previews for layout and wording ideas. Start with the job quote closest to the work you are pricing, then create and style your own in Docelf. Add the job and price. Then set the schedule and terms.
Popular Job Quote Layouts
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Sample Job Quote Template
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Free Job Quote Template
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Printable Job Quote Template
Create Free Quote
More Job Quote Layouts
Put the Whole Job in One Clear Offer
A job quote should let the customer see what you will do and what the quoted price covers. Break the work into tasks, phases, or line items that are easy to review.
Name materials, third-party costs, access requirements, and exclusions when they affect the price. This gives you a clear starting point if the job changes later.
- List the main tasks and phases. Show labor, materials, and expenses separately.
- Use a fixed job price or show the price by line item
- State the schedule, access needs, exclusions, and change process
- Show deposit or progress-payment terms when the job is billed in stages
Create a Job Quote Ready to Send
Describe the job and add the price. Show materials, schedule, and terms separately. Docelf calculates the total.
What Is a Job Quote?
A job quote is a written offer for one defined piece of work. It describes the scope and price. It also states the schedule and terms the customer is being asked to accept.
Use the general job quote when the work does not need a more specific industry template. If the scope or cost is still uncertain, use an estimate instead of promising a fixed quoted price.
How to Create a Job Quote
Start with the result the customer expects. Break the job into the tasks and costs needed to complete it.
- Business Details: Add your business name, contact details, and logo.
- Customer and Job: Add the customer, job location, and a clear job reference.
- Quote Dates: Add the quote number, issue date, and valid-until date.
- Tasks and Phases: Break the job into the tasks or phases being offered.
- Job Price: Show labor, materials, equipment, and other useful cost lines.
- Schedule and Terms: State timing, access, exclusions, payment, and extra-work approval.
- Review and Send: Check the job scope, price, dates, and terms, then send the quote.
What to Include in a Job Quote
The customer should be able to see what the job includes, what it costs, when it will happen, and what may change the price.
- Your business name, contact details, and logo
- Your customer's name, contact details, and job location when needed
- A unique quote number, issue date, and valid-until date when needed
- A clear description of the job, tasks, phases, and expected result
- Labor and materials. Add equipment, subcontractor, travel, or other costs separately.
- The quantity and rate for each item. Add discounts or allowances separately. Then show taxes, options, and the total.
- Expected start and completion timing, access needs, and customer responsibilities
- The deposit and payment terms. Add exclusions and any warranty. Explain how changes are approved.
Choose How to Show the Job Price
Use the pricing layout that gives the customer enough detail without making the quote harder to review.
Fixed Job Price
Use one price when the complete scope is clear and the customer mainly needs the total and the work included.
Itemized Price
Break out the tasks and labor when that detail helps explain the total. Add materials or equipment as separate lines.
Base Price With Options
Show the core job and list optional work separately so the customer can see what each choice adds.
Allowance
Use a clearly labeled allowance for an item that has not been selected or priced exactly yet.
Job Quote, Estimate, or Invoice?
Use the quote before the customer approves the job. A work order can come later when you need to assign or record the approved work.
Changed the Job? Revise the Quote Before You Add the Work
Update the quote when a task, quantity, material, or date changes. Show the revised price and exclusions before the extra work begins.
Ask the customer to accept the revised quote before you continue with the additional work. This keeps the new scope and price in writing.
Job Quote Accepted? Create the First Invoice
Create the first invoice from the accepted job quote in Docelf. The customer and line-item details carry over.
If another stage is billed later, duplicate the invoice as a new draft. Update the line items to show only the work or materials being billed.
Other Quote Template File Formats
Prefer an editable file? Choose a document or spreadsheet below. Use Docelf when you want the accepted job ready for invoicing.
Related Quote Templates
Choose a related template when the work is priced by time, managed as a project, or belongs to a specific industry.
Job Quote Template FAQs
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What is a job quote?
A job quote explains one defined piece of work. It states the scope, price, schedule, and terms the customer is being asked to accept.
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What should I include in a job quote?
Include the business and customer details, job location, and quote dates. Describe the scope and show how the price is built. Add the schedule, exclusions, payment terms, and change-approval process.
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How do I price a job quote?
Break the job into the work and costs needed to complete it. Use a fixed total or itemized pricing. Add options or allowances only where they help explain the price.
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What is the difference between a job quote and an estimate?
A job quote gives the customer a specific price for a defined scope. An estimate gives your best prediction when the final scope, quantities, time, or cost may still change.
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Should I separate labor and materials on a job quote?
Separate them when the detail helps the customer understand the price or when quantities may change. You can also use one fixed price if the scope is clear and the breakdown is not useful.
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Should a job quote include a start and completion date?
Include expected timing when it helps the customer plan. Note any conditions that may move the dates, such as access, materials, or weather.
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What should I do if the job changes after acceptance?
Update the scope and affected line items. Show the new price and timing. Ask the customer to accept the revision before you continue.
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Can I ask for a deposit on a job quote?
Yes. State the deposit amount and when it is due. Explain what it reserves or covers. Then show when the balance or progress payments will be invoiced.
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Can I turn an accepted job quote into an invoice?
Yes. Create the first invoice from the accepted quote. If another stage is billed later, duplicate that invoice as a new draft and update the work or materials being billed.
Ready to Send Your Job Quote?
Give the customer one clear job offer before you schedule or begin the work.
- Break the job into clear tasks or phases
- Show labor, materials, equipment, and allowances where useful
- Email the job quote or download a PDF
