Free Freight Quote Template
Create a professional freight quote in minutes
Show the load, route and freight service, with handling and added charges priced clearly. Shippers can compare the rate quickly and book your freight service with confidence.
Email, print or download your quote as a PDF.
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Price the job. Send the quote. Get back to work.
Freight Quote Template Examples
Use these previews for rate layout and shipment-detail ideas. Start with the style closest to the freight service, then create your own quote in Docelf.
Add the actual route and charges so your customer can see how the quoted price is built.
Popular Freight Quote Layouts
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Sample Freight Quote Template
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Free Freight Quote Template
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Printable Freight Quote Template
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More Freight Quote Layouts
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Blank Freight Quote Template
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Simple Freight Quote Template
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Downloadable Freight Quote Template
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Editable Freight Quote Template
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Fillable Freight Quote Template
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Professional Freight Quote Template
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What Is a Freight Quote?
A freight quote is a written price for transporting a shipment. It shows the route and shipment assumptions. It also sets out the service, charges, and terms behind the offer.
Use it when you are the provider quoting a customer. If you are asking carriers to send rates to you, use a shipping request for quote instead.
Show the Route, Service, and Charges Before Pickup
Give the customer enough shipment detail to understand the rate. Keep extra charges visible instead of burying them in the total.
- Keep the origin and destination with the shipment details
- Separate the base freight charge from accessorial fees
- Reuse saved customer and service details
- Email the quote or download a PDF
- Turn the accepted quote into an invoice
Build the Freight Rate Around the Load
Keep the route and load details close to the rate. Put accessorial charges on their own lines. Docelf calculates the total.
How to Create a Freight Quote
Start with the route and load details. Then show the freight rate and the terms that affect the price. Put extra charges on their own lines.
- Freight Business: Add your business details, logo, and customer contact.
- Customer and Route: Add the customer, origin, destination, and pickup details.
- Quote Dates: Add the quote number, issue date, and rate-validity deadline.
- Shipment Details: List the freight, quantity, weight, dimensions, or class that affects price.
- Service and Equipment: State the service level, timing, and required equipment.
- Rate and Accessorials: Show the main freight charge and separate accessorial fees.
- Review and Send: Check the route, shipment assumptions, rate, and total, then send.
Before you send: Check the route and quoted total. Make sure the shipment details match the price. Keep accessorial charges easy to find.
What to Include in a Freight Quote
A freight quote should make the rate understandable before the shipment moves. Use clear shipment assumptions so later changes are easier to identify.
Customer and Route
Add the customer, origin, and destination. Include the pickup and delivery points your rate is based on.
Freight Details
Describe the shipment in the terms your pricing uses. Add weight and dimensions when your rate uses them. Include quantity or freight class when they change the price.
Service and Accessorials
State the service level or equipment. Put liftgate or inside delivery on separate lines when they apply. Do the same for storage or other added services.
Rate, Timing, and Terms
Show the base freight charge and total. Add the expected transit time and a valid-until date. Include payment terms and any important assumptions.
Keep the Base Rate and Extra Charges Easy to Spot
Freight prices can change when the load or service changes. Keep the parts that affect the rate easy to spot.
- Base freight charge: Show the main transportation charge for the quoted route and load.
- Fuel surcharge: Show it separately when your pricing uses one.
- Accessorial charges: Put added services on their own lines so later changes are easy to price.
- Rate timing: State how long the rate is valid and the expected transit time.
Shipment Details Changed Before Acceptance?
Update the quote when the route or service changes the price. Do the same when the load details change. Revise only the affected lines instead of leaving old assumptions in place.
After acceptance, create the freight invoice from the quote in Docelf. The route and price are already there.
Freight Quote, Shipping Request for Quote, or Invoice?
A freight quote goes to your customer. A shipping request for quote goes to carriers when you need their rates.
Freight Quote
Send a freight quote to your customer when you are setting the price for the transportation service.
Shipping Request for Quote
Send this request to carriers when you want them to price a shipment for your business.
Invoice
Send the invoice when payment is due. An accepted Docelf quote can become the invoice.
Related Logistics Quote Templates
Choose the logistics template that matches the service you are providing or the rate request you need to send.
Other Quote Template File Formats
If your team works from files, choose the quote format that fits how you calculate and send freight rates.
Freight Quote Template FAQs
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What is a freight quote?
A freight quote is a written offer to transport a shipment. It shows the route and load details behind the price. It also states the service and charges. Add the expected timing, payment terms, and a valid-until date.
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What should I include in a freight quote?
Include your business and customer details. Add the route and shipment information used to price the load. Show the service and base rate. Put extra charges on their own lines. Finish with payment terms and a valid-until date.
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How do I price a freight shipment?
Start with the route and the shipment details that drive your rate. Add the base freight charge and any fuel or accessorial charges that apply. Show the assumptions clearly so the customer can see what would change the price.
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What freight details should be on the quote?
Include the details your rate depends on. That may be the weight and dimensions, the quantity or freight class, or a handling requirement. You do not need to add details that do not affect the service or price.
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Should accessorial charges be separate line items?
Usually, separate line items make the quote easier to understand and revise. If an added service applies, show it clearly rather than hiding it in the base rate. Examples include liftgate or inside delivery. Storage and detention may also need their own lines.
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What is the difference between a freight quote and a shipping request for quote?
A freight quote is a price you send to your customer. A shipping request for quote is a request you send to carriers or transportation providers so they can price a shipment for you.
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What should I do if the shipment changes?
Update the quote when a change affects the rate. Revise only the parts that changed, then ask the customer to accept the new version.
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Can I turn an accepted freight quote into an invoice?
Yes. After the customer accepts the freight quote, create the invoice from it in Docelf. The shipment line items and customer details carry over, so billing starts from the agreed rate.
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Can I email or download a freight quote?
Yes. Send the freight quote from Docelf when the rate is ready, or download a PDF for your records or another delivery method. The customer does not need a Docelf account.
Ready to Send the Freight Quote?
Put the shipment rate in one clear offer before the load is booked.
- State the route, service level, and equipment
- Separate accessorials, surcharges, and timing conditions
- Email the freight quote or download a PDF
