Free Landscaping Quote Template
Create a professional landscaping quote in minutes
Break the project into clear phases and show the work, materials and price for each. Property owners get an easy plan to review and a clear reason to hire you.
Email, print or download your quote as a PDF.
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Landscaping Quote Template Examples
Use these previews for layout and wording ideas. Start with the landscaping example closest to the project, then create and style your own quote in Docelf. Start with the site work and project phases. Add the main price. Show materials, equipment, or options where they matter.
Popular Landscaping Quote Layouts
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What Is a Landscaping Quote?
A landscaping quote is a written offer for a defined outdoor project. It shows the project phases and price. It also explains the main materials and timing.
Use a quote when the design and scope are clear. Update the quote when the site or material quantities change. Do the same when the customer changes a selection or adds work. Get approval before continuing.
Show the Customer How the Landscape Price Is Built
Separate preparation from installation. Show the main materials and equipment in the phase where they are used. Keep optional work on its own lines.
- Organize the work by phase. Keep planting, hardscape, and irrigation separate from grading and cleanup.
- Show material quantities and allowances clearly. Put delivery, labor, and equipment on separate lines.
- Keep optional upgrades and alternates separate from the base project
- Add deposits, progress billing, schedule assumptions, and change terms
- Use the accepted quote when you create the first invoice
Create a Landscaping Quote Ready for Approval
Break the project into clear phases and add the price for each one. Show allowances or options separately. When the customer accepts, create the first invoice from the quote.
How to Create a Landscaping Quote
Build the quote in project order. Start with the site and project phases. Add the price, options, and terms afterward.
- Landscaping Business: Add your landscaping business details and the contact the property owner should use.
- Branding: Add your logo to match project proposals and invoices.
- Customer and Site: Add the customer, project address, access notes, and plan reference.
- Quote Dates: Add the quote number, issue date, start window, and material lead time.
- Project Phases: Break the work into phases and price the main labor and materials.
- Allowances and Terms: State allowances and substitution rules. Add payment, exclusion, and change terms.
- Review and Send: Check phases, quantities, options, and total, then send or download the quote.
Before you send: Check the measurements and material quantities. Confirm delivery and disposal. Review the equipment and cleanup. Mark allowances and optional upgrades clearly so they are not mistaken for fixed selections.
What to Include in a Landscaping Quote
The customer should be able to connect the price to the plan, materials, project phases, and site conditions.
Site, Plans, and Existing Conditions
Add the project address and measured areas. Note any site condition or plan revision that affects the price.
Materials, Quantities, and Selections
List the main materials with quantities or allowances. Keep selections that may change easy to identify.
Labor, Equipment, and Project Phases
Separate the work by phase so the customer can follow the sequence. Keep delivery or hauling charges clear when they affect the price.
Schedule, Payments, Changes, and Acceptance
Show the deposit and progress-payment schedule. Add the assumptions, exclusions, and change terms that apply.
Handle Materials and Site Uncertainty Without Hiding It
Landscape projects can change with selections, availability, or site conditions. Use clear allowances and change terms where the final detail is not known yet.
- Material allowances: Use an allowance when a plant, stone, fixture, or finish is not selected. Explain how the final choice changes the price.
- Delivery and disposal: Show delivery, hauling, or disposal separately when those costs matter to the project.
- Equipment and access: Price equipment separately when the site requires it. Explain any added hand-carry or access charge.
- Options and changes: Put alternate materials and upgrades on separate lines. Require approval before added or revised work begins.
Example Landscaping Quote Line Items
Group related work into readable phases and show the basis for each price. These examples are not market-rate guidance.
| Line Item | What It Covers | Common Pricing Basis |
|---|---|---|
| Site preparation | Removal, protection, layout, grading, and base preparation | Fixed phase, area, or labor and equipment |
| Plant and material supply | Listed plants, soil, mulch, stone, edging, or pavers | Quantity, unit price, or allowance |
| Installation labor | Planting, spreading, setting, compacting, and finishing work | Fixed phase or labor hours |
| Equipment and hauling | Machine time, delivery, debris removal, and disposal | Hourly, daily, or fixed charge |
| Irrigation or drainage option | New lines, emitters, heads, drains, or agreed modifications | Per zone, unit, or fixed option |
Landscaping Quote, Estimate, or Invoice?
Use the document that matches how complete the design is and whether the customer owes a deposit or progress payment.
Quote
Send a quote when the design and project scope are clear. Show the material quantities and price the customer can accept.
Estimate
Use an estimate when selections, measurements, or site conditions are uncertain. Label the allowances and assumptions clearly.
Invoice
Create an invoice when payment is due. Start it from the accepted landscaping quote and review the copied project details before sending.
Did the Landscaping Scope Change?
Did the design or site conditions change? Update the scope and quantities, then revise the price. Ask the customer to approve the change before work continues.
Create the first invoice from the accepted landscaping quote. For a later project payment, duplicate that invoice to make a new draft, then update the line items for the work being billed.
Related Outdoor Property Quote Templates
Choose another template when the work is mainly recurring lawn care, tree service, seasonal cleanup, or snow removal.
Other Quote Template File Formats
Need to share quantities in a document or spreadsheet? Choose an editable format below. You can also keep the accepted quote and project invoices together in Docelf.
Landscaping Quote Template FAQs
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What is a landscaping quote?
A landscaping quote is a written offer for a defined outdoor project. It shows the phases, price, and payment terms. It also identifies the plan and any allowance or change rule.
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What should I include in a landscaping quote?
Add the customer, site, and plan reference. Describe the project phases and main materials. Then show the price, payment schedule, change terms, and how the customer accepts.
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How do I quote landscaping materials?
Name the material and quantity. Add the unit, selected size, and price. Use a clearly labeled allowance when the final choice is not made. Explain how substitutions or quantity changes will affect the total.
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Should labor and materials be separate in a landscaping quote?
Separate them when it helps the customer understand the work or when materials may change. You can also group them by phase, but the scope should still show what is supplied and installed.
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How do I handle unknown site conditions?
Describe the site conditions you used for pricing and note important exclusions. If unexpected rock, poor soil, drainage, or buried obstacles add work, send a revised quote or approved change order.
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What payment terms belong on a landscaping quote?
State the deposit and progress-payment schedule. Add any separate material or permit charge. Explain how changes are approved.
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Can I create several invoices from one landscaping quote?
Yes, through separate actions. Create the first invoice from the accepted quote. For a later project payment, duplicate that invoice to make a new draft, then update the work or materials being billed.
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Can I email or download the landscaping quote?
Yes. Email the quote from Docelf, print it, or save a PDF. You can see when the property owner opens it and get notified when they accept.
Ready to Send the Landscaping Quote?
Turn the site plan into clear phases and a project price the customer can review.
- Separate labor, materials, equipment, and allowances
- Show options and change terms before work starts
- Email the landscaping quote or download a PDF
