Free Landscaping Quote Template
Create a professional landscaping quote in minutes
Break the project into clear phases and show the work, materials and price for each. Property owners get an easy plan to review and a clear reason to hire you.
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Landscaping Quote Template Examples
Browse the layouts for ideas on presenting your project. Every preview opens the same quote editor, where you can enter the site details and style your own quote.
What Is a Landscaping Quote?
A landscaping quote is a written offer for a defined outdoor project. It connects the plan and materials to the work you will do, with a price and terms the property owner can review.
Use it when the design and scope are clear. For a larger project, organize the offer by phase so preparation, installation, and finishing are easy to follow. A small planting job may need only a few itemized lines.
How to Create a Landscaping Quote
Use the site measurements and agreed plan as your starting point. Enter the work in project order so the customer can follow the price from preparation to finishing.
- Landscaping Business: Add your business name and the contact details the property owner should use.
- Your Logo: Add your logo to match the rest of your project documents.
- Customer and Site: Add customer details. Identify the project address and plan reference in Terms and Conditions.
- Quote Number and Dates: Check the quote number and date, then set a valid-until date.
- Work and Materials: List the project phases or services with quantities, unit prices, and selected materials.
- Terms and Conditions: Add the start window, payment timing, exclusions, and how changes will be approved.
- Review and Send: Check quantities, prices, tax, and total. Email the quote or download a PDF when it is ready.
How to Fill In Landscaping Quote Line Items
Name the material, size, and unit so the customer knows what the price covers. You can quote a complete phase at a fixed price or separate supply from installation when that makes the offer clearer. Put separately charged delivery or hauling in the item table.
This fictional planting-bed project includes preparation, six shrubs, mulch, and installation. Prices are in US dollars, with an illustrative 8% tax on all items. Use the tax treatment that applies to your work.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 1 | Prepare the existing planting bed — weeding and soil preparation | $180.00 | $180.00 |
| 6 | Dwarf boxwood shrubs — 3-gallon containers | $45.00 | $270.00 |
| 12 | Bark mulch — 2-cubic-foot bags | $8.00 | $96.00 |
| 4 | Planting and mulch installation — labor hours | $50.00 | $200.00 |
| Subtotal | $746.00 | |
| Sales Tax (8% illustrative) | $59.68 | |
| Quote Total | $805.68 |
What to Include in Landscaping Quote Terms
Use Terms and Conditions to connect the price with the plan, site assumptions, and expected start window. Explain how you will agree on substitutions or extra work, and include only the payment arrangements and other policies your business actually uses.
This sample belongs to the planting-bed example above. Larger projects may need an agreed deposit or progress-payment schedule, but those arrangements do not need to complicate a small job.
Example: Terms and Conditions
- Offer valid for 14 days from the quote date for the planting bed shown on plan LB-01.
- Includes bed preparation, six 3-gallon dwarf boxwoods, 12 bags of bark mulch, and four installation hours. Local delivery and final cleanup are included.
- Start date to be agreed after acceptance and confirmation of plant availability. Please keep the side access clear on the workday.
- The $805.68 quoted total is due within seven days after completion.
- Irrigation changes, drainage work, and removal of buried obstacles are excluded. We will agree on any substitution or additional work and its price before proceeding.
Give the Property Owner a Price They Can Follow
Enter the agreed landscaping work and materials in Docelf. It calculates the total while you keep the project details together, ready to review and send.
What to Include in a Landscaping Quote
The customer should be able to connect the price to the plan, materials, project phases, and site conditions.
Site, Plans, and Existing Conditions
Add the project address and measured areas. Note any site condition or plan revision that affects the price.
Materials, Quantities, and Selections
List the main materials with quantities or allowances. Keep selections that may change easy to identify.
Labor, Equipment, and Project Phases
Separate the work by phase so the customer can follow the sequence. Keep delivery or hauling charges clear when they affect the price.
Schedule, Payments, Changes, and Acceptance
Show the expected start window and payment timing. Include a deposit or progress-payment schedule only when it is part of your agreement.
Explain Allowances, Options, and Site Assumptions
An allowance is an amount included for a selection that is still undecided, such as a particular plant or paving stone. Name what it covers and explain how choosing a different item changes the price. An optional upgrade is different: keep it outside the offered total until the customer chooses it.
Describe the site conditions used for pricing, including access for equipment or hand carrying. If rock, poor soil, drainage, or buried obstacles add work, agree on the revised scope and price before proceeding. Check material quantities, lead times, delivery, disposal, and cleanup before you send the offer.
Choose a Pricing Basis for Each Landscaping Phase
These common categories help organize a larger project. Use only the ones the job needs, and make clear when equipment, delivery, or cleanup is already included in a phase price.
| Line Item | What It Covers | Common Pricing Basis |
|---|---|---|
| Site preparation | Removal, protection, layout, grading, and base preparation | Fixed phase, area, or labor and equipment |
| Plant and material supply | Listed plants, soil, mulch, stone, edging, or pavers | Quantity, unit price, or allowance |
| Installation labor | Planting, spreading, setting, compacting, and finishing work | Fixed phase or labor hours |
| Equipment and hauling | Machine time, delivery, debris removal, and disposal | Hourly, daily, or fixed charge |
| Irrigation or drainage option | New lines, emitters, heads, drains, or agreed modifications | Per zone, unit, or fixed option |
More Landscaping Quote Layouts
These six additional layouts give you more ways to present the same offer. Add your own details in the quote editor.
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Sample Landscaping Quote Template
Create Free Quote -
Blank Landscaping Quote Template
Create Free Quote -
Downloadable Landscaping Quote Template
Create Free Quote -
Editable Landscaping Quote Template
Create Free Quote -
Fillable Landscaping Quote Template
Create Free Quote -
Professional Landscaping Quote Template
Create Free Quote
Landscaping Quote, Estimate, or Invoice?
Choose the document for the stage of the job: planning the cost, offering a defined price, or requesting payment.
Quote
Send a quote when the design and project scope are clear. Show the material quantities and price the customer can accept.
Estimate
Use an estimate when selections, measurements, or site conditions are uncertain. Label the allowances and assumptions clearly.
Invoice
Use an invoice when payment is due for the project or an agreed stage. Identify exactly what that invoice covers.
After You Send the Landscaping Quote
Email the finished quote from Docelf. The property owner can view it and accept or decline online without a Docelf account. You receive an email when they respond, and the emailed quote’s document history shows delivery and opening information.
If the design or site conditions change, revise the scope, quantities, and price and ask the customer to approve the change before work continues. When payment is due, create an invoice from the quote and review the copied project details. For later agreed stages, you can duplicate an invoice as a new numbered draft and replace its items with the work being billed.
Related Outdoor Property Quote Templates
Choose another template when the work is mainly recurring lawn care, tree service, tree trimming, or snow removal.
Other Quote Template File Formats
Need to prepare the quantities in a document or spreadsheet? These pages provide separate editable file templates. You can also create the quote online in Docelf and download the finished copy as a PDF.
Landscaping Quote Template FAQs
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What is a landscaping quote?
A landscaping quote is a written offer for a defined outdoor project. It shows the phases, price, and payment terms. It also identifies the plan and any allowance or change rule.
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What should I include in a landscaping quote?
Add the customer, site, and plan reference. Describe the project phases and main materials. Then show the price, payment schedule, change terms, and how the customer accepts.
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How do I quote landscaping materials?
Name the material and quantity. Add the unit, selected size, and price. Use a clearly labeled allowance when the final choice is not made. Explain how substitutions or quantity changes will affect the total.
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Should labor and materials be separate in a landscaping quote?
Separate them when it helps the customer understand the work or when materials may change. You can also group them by phase, but the scope should still show what is supplied and installed.
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How do I handle unknown site conditions?
Describe the site conditions used for pricing and any important exclusions. If unexpected rock, poor soil, drainage, or buried obstacles add work, revise the scope and price and ask the customer to approve the change before proceeding.
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What payment terms belong on a landscaping quote?
State when payment is due. If your agreement uses a deposit or progress payments, identify the amount and the stage that triggers each payment. Include only arrangements you actually use, and make any material or permit charges clear in the priced scope.
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Can I create several invoices from one landscaping quote?
Create an invoice from the quote when payment is due. For a later agreed project stage, duplicate the invoice as a new numbered draft and replace its items with the work being billed. Check each draft so earlier work is not charged again.
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Can I email or download the landscaping quote?
Yes. Email the quote from Docelf, print it, or save a PDF. Creating or saving the quote does not email it; choose to send when it is ready. Delivery and opening information appears in the emailed quote’s document history.
Ready to Send the Landscaping Quote?
Turn the site plan into clear phases and a project price the customer can review.
- Separate labor, materials, equipment, and allowances
- Show options and change terms before work starts
- Email the landscaping quote or download a PDF
