Free Website Design Quote Template
Create a professional quote in minutes
Keep the website build separate from hosting, maintenance or other ongoing work. The split makes the initial project cost and future services easy to compare, helping clients hire you with confidence.
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Website Design Quote Template Examples
Browse these layouts before entering your website scope and price. Each preview opens the same quote editor; use your own page count, services, and project terms.
What Is a Website Design Quote?
A website design quote is a written offer for a defined website project at a stated price. It explains what you will build, what the client needs to supply, and when the site is expected to be ready. Keep ongoing hosting or maintenance clear so the client can distinguish the build cost from future services.
How to Create a Website Design Quote
Start with the website the client is buying. The steps below create the quote; the worked example then shows how to describe a build without turning it into a technical specification.
- Your Design Business: Enter your studio name and the contact details the client should use.
- Your Logo: Add the logo you use on your other project documents.
- The Client: Choose a saved client or enter their business and contact details.
- Quote Number and Dates: Check the number and issue date. Set a valid-until date for the offer.
- Website Services: List the build stages or services with quantities and prices. Add applicable tax.
- Project Terms: Use Terms and Conditions for page scope, client content, timing, and revisions.
- Review and Send: Add signature fields if needed. Check the build and total, then email or save a PDF.
How to Fill In Website Design Quote Line Items
A useful line description tells the client what they are buying. You can price the whole build as one package or break it into separately priced stages. When you use stages, explain what belongs to each so design, development, and launch are not counted twice.
This fictional US-dollar quote covers a five-page business website using client-supplied copy and images. It includes a contact form, mobile layouts, and launch on the client’s existing hosting. The prices and 8% tax on all items are illustrative; use the rates and tax treatment that apply to your work.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 1 | Site plan and visual design — five-page website | $900.00 | $900.00 |
| 1 | Website build — five pages, mobile layouts, and contact form | $1,800.00 | $1,800.00 |
| 1 | Testing and launch — existing hosting, with a handover session | $300.00 | $300.00 |
| Subtotal | $3,000.00 | |
| Sales Tax (8% illustrative) | $240.00 | |
| Quote Total | $3,240.00 |
What to Include in Website Design Quote Terms
Use Terms and Conditions to explain what the project price assumes. Page names, client-supplied content, review rounds, and the launch arrangements help both sides work toward the same finished site. If you bill in stages, state when each stage will be invoiced as well as the total build price.
The sample below follows the five-page example. Adapt it to your service, replace the date, and agree on responsibilities before design starts.
Example: Terms and Conditions
- Offer valid until [date]. Includes Home, About, Services, Portfolio, and Contact pages, with mobile layouts and one contact form.
- Client supplies final copy, images, and access to the existing hosting before work starts. Copywriting and new photography are not included.
- Two design revision rounds are included, each based on one combined set of client feedback.
- Target launch is four weeks after receiving the agreed content and access, with client feedback returned within two business days at each review. We will agree on a new date if these inputs are delayed.
- Includes testing, launch, and one handover session. Ongoing hosting, domain renewal, maintenance, and paid software renewals are outside this one-time build price.
- Payment is due on launch. Extra pages, features, or revision rounds will be priced for approval before the extra work starts.
Give the Client a Clear Price for the Website
Turn the agreed site plan into an offer the client can review. Enter the build stages in Docelf and it calculates the total. Check the scope and terms, then send the quote.
Show Future Costs Without Hiding Them in the Build
Hosting, domain renewals, and maintenance may continue long after launch. If you provide them, state the price, billing period, start date, and what the service covers in a separate offer or clearly separate scope. A monthly service should not look like another one-time build charge.
When the client pays a hosting company or software provider directly, say so. For optional copywriting, search work, or added features, explain whether the price includes them. Add chosen extras to the agreed scope and total before work starts.
Website Design Quote, Estimate, or Invoice?
Choose based on how much discovery is complete and whether the client is approving or paying for the build.
Quote
Use a quote when you have defined the pages, key features, and price well enough to make a specific offer.
Estimate
Use an estimate while discovery may change the page count or the work needed to build the site.
Invoice
Use an invoice when a payment for the website is due under the agreed terms.
More Website Design Quote Layouts
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See every quote template by industry.
Other Quote Template File Formats
Use Word or Google Docs for a document you can edit, or Excel or Google Sheets for a quantity-and-price table. These pages provide separate file templates; Docelf downloads your finished online quote as a PDF.
After You Send the Website Design Quote
Check the document history for delivery and viewing information. Docelf updates the quote status and emails you when the client accepts or declines. If they request another page or feature, update the scope, price, and schedule together and send the revised offer before starting the extra work.
Website Design Quote Template FAQs
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What is a website design quote?
A website design quote is a written offer for a defined website project at a stated price. It tells the client what you will build and gives them a clear price before work starts.
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What should I include in a website design quote?
Include the page names or page types, important features, project price, and what you will hand over. Say who supplies copy and images. Add the review allowance, schedule, payment terms, and any ongoing services outside the build price.
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How do I price a website design project?
A fixed project fee fits a defined build. You can show that fee as one package or split it into priced stages such as design, build, and launch. If you charge by the hour, show the planned hours and rate. Keep optional and recurring work clear so it is not mistaken for included work.
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Should hosting and domain costs be included in the quote?
Include them when you provide them, with the price, billing period, and start date clearly stated. If the client pays a third party directly, say so. Keep those ongoing costs distinct from the one-time website build.
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How should I handle website revisions?
State how many design revision rounds are included and define a round, such as one combined set of client feedback. Explain how extra rounds will be priced. A new page or feature changes the scope and should be agreed separately before you build it.
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What if the client adds more pages or features?
Update the quote when the client adds more pages or features. Revise the price, then ask them to approve the change before you do the extra work.
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What is the difference between a website design quote and a proposal?
A quote focuses on defined work and price. A proposal may also explain your recommended approach and why it fits the client. Use both when the project needs more context.
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Can I turn an accepted website design quote into an invoice?
Yes. Create an invoice from the quote in Docelf when you are ready to bill. Docelf copies the client, item, and price details. Check them against the agreed build and add the payment due date before sending.
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Can I email or download a website design quote?
Yes. Email the quote from Docelf, print it, or download a PDF. Saving or editing it does not email it; you choose when to send. Your client can view, download, accept, or decline the emailed quote online without a Docelf account.
Ready to Send Your Website Design Quote?
Give the client a clear starting point for the website project.
- Describe the pages and features in the build
- Agree on content, reviews, and timing
- Email the quote or download a PDF
