Free Production Quote Template
Create a professional production quote in minutes
Show the item, run quantity and schedule, with setup costs and repeat-run pricing. The offer is clear at a glance, helping customers place the order with you.
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Production Quote Template Examples
Browse these examples before adding your own run quantity and schedule. Each preview opens the same quote editor; you can choose your colors, fonts, and document design there.
What Is a Production Quote?
A production quote is a written offer for a defined run, such as assembling a batch of products or packing finished goods. It tells the customer how many units you will produce, what the work includes, and when the run should be ready.
Use a quote when the output and price are settled. An estimate is more useful when material use, time, or quantity is still uncertain. Send an invoice when a deposit, milestone, delivery, or completed run is ready to bill under the agreed terms.
For an order driven by detailed product specifications, tooling, or qualification, use the manufacturing quote template. Quoting filming or editing? The video production quote template covers creative video services.
How to Create a Production Quote
Decide what one finished unit or batch includes before entering prices. Then use the quote to connect that output with the planned schedule.
- Your Business: Add your production business name and contact details.
- Your Logo: Use the logo from your order documents.
- The Customer: Enter the customer’s company and contact details.
- Quote Number and Dates: Check the number and issue date. Set a valid-until date.
- The Run and Charges: Name the run. Add setup, quantities, and unit or batch prices.
- The Total: Check line amounts, applicable tax, any agreed discount, and the quote total.
- Schedule and Send: Add timing and start conditions in Terms and Conditions. Review, then send.
How to Fill In Production Quote Line Items
Use a quantity that matches the unit price. A price per finished kit uses the number of kits; a price per batch uses the number of batches. Describe what is included so the customer can compare the offer with the work they need. Give separately charged labor, materials, or equipment their own rows; keep costs already included in the unit price within that price.
This fictional run covers 200 welcome kits assembled from customer-supplied contents. Your business supplies the boxes and labels. Prices are in US dollars, and all three charges use an illustrative 8% tax; apply the correct tax treatment to your own work.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 1 | Line setup for welcome-kit assembly run WK-200 | $90.00 | $90.00 |
| 200 | Assemble and check customer-supplied welcome-kit contents — per kit | $2.40 | $480.00 |
| 200 | Packing box, label, and packing — per finished kit | $0.65 | $130.00 |
| Subtotal | $700.00 | |
| Sales Tax (8% illustrative) | $56.00 | |
| Quote Total | $756.00 |
What to Include in Production Quote Terms
Use Terms and Conditions to say when the run can start and what must be ready first. For customer-supplied materials, identify what the customer provides and when you need it. A production completion date and a delivery date mean different things.
Keep the wording specific to the job. The sample below belongs to the 200-kit run above; change the timing and payment terms to match what you actually offer.
Example: Terms and Conditions
- Offer covers run WK-200: assembly and packing of 200 welcome kits using the approved sample.
- Customer supplies all kit contents and approves the label artwork before the run starts. Boxes, labels, and packing are included as listed.
- Quote valid for 14 days from the issue date. The completed run will be ready for customer collection within five working days after all contents and approvals are received.
- Payment is due within 14 days of the invoice date. Changes to kit contents or quantity require an agreed price and schedule before production.
Give the Customer a Price for the Whole Run
Once the run is defined, the quote can be straightforward. Enter the setup and production charges in Docelf, review the calculated total, then send the offer.
Separate Setup, Run Cost, and Schedule
A repeat job can look familiar and still take different time or materials. Check these details before carrying an earlier price into the next offer.
Define the Production Start
Say which approvals or materials you need before starting. An approved sample, artwork, an agreed deposit, or the final quantity can each affect the start date. For supplied materials, make clear who provides them.
Show Setup Separately When It Matters
Some preparation happens only once; changeover, staging, or line setup may recur for every run. Describe the charge as it applies to this order. A repeat customer can then see which costs stay and which no longer apply.
Connect Price to Quantity
Name the measure beside the price: per unit, batch, hour, or production day. Explain the expected output when you price time rather than finished units. Review the offer when quantity changes; doubling units does not always double setup.
Put the Schedule in the Offer
Give the production window or completion date the customer can plan around. Include milestones for a staged job, and distinguish completion from delivery. Add separately charged delivery as an item in the quote.
More Production Quote Layouts
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Free Production Quote Template
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Blank Production Quote Template
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Downloadable Production Quote Template
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Editable Production Quote Template
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Professional Production Quote Template
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After You Send the Production Quote
An emailed Docelf quote shows delivery and viewing information in its history. The customer can accept or decline online without a Docelf account. If they change the run quantity, contents, or timing, revise the offer and agree on the new terms before starting that work.
When payment is due, create an invoice from the quote. Docelf copies the relevant customer, item, price, and document details. Check that the invoice covers the run or stage you are billing and add the due date.
For a later delivery or completed run, duplicate the invoice as a new draft if useful. Update the run reference, quantities, dates, line items, and amount before sending it.
Related Manufacturing and Production Quote Templates
Use this template for a defined production run. Choose manufacturing for a more specification-heavy order, machine shop for machining, or welding for fabricated and repair work.
Other Quote Template File Formats
These pages offer separate document and spreadsheet templates. Use Docelf to create the quote online and download the finished document as a PDF.
See every option on the quote templates by format page.
Production Quote Template FAQs
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What counts as one unit on a production quote?
Define the finished output in the description. For the welcome-kit example, one unit is one assembled kit, with packing priced on a separate line. If your price includes assembly and packing together, describe the complete unit and use one price.
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How do I show customer-supplied materials?
Describe the work you are charging for and state which materials the customer supplies. In Terms and Conditions, say when those materials are needed and what approval starts the run. Do not include a materials charge for stock you are not supplying.
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What is the difference between a production quote and a manufacturing quote?
These are guides for different starting points, not fixed document categories. This page focuses on a defined batch or repeat run. The manufacturing guide gives more attention to specifications, revisions, tooling, and qualification.
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Should setup be separate from the production price?
Yes, when it is separately priced. Say whether the charge is first-time preparation or setup for each run. Keep recurring changeover or staging costs on a repeat quote when they still apply.
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How should I show quantity on a production quote?
Use the measure that defines the job. That may be units or batch size. For some work, hours or production days make more sense. Update the quote if the quantity changes enough to affect the price.
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Should a production quote include a schedule?
Yes. Give a production window or completion date, and explain what starts it. If the customer must supply contents or approve artwork, make that condition clear. Distinguish a ready-for-collection date from delivery to the customer.
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What if the production scope changes after approval?
Update the scope and price to match the change. Revise the quantity or schedule too when needed. Then send the new quote for acceptance so the approved offer matches the job you will perform.
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Can I use this template for video production?
Use this page to quote a scheduled production run. If you are pricing filming or editing, use the video production quote template. That page is built for creative video services and crew-based work.
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Can I reuse a quote for the next production run?
Yes. Duplicate the quote to create a new draft with a new number. Check the run quantity, supplied materials, recurring setup, current prices, and production window before sending it. Keep the run reference clear so the customer knows which batch the new offer covers.
Ready to Send Your Production Quote?
Put the planned run in one offer before production time is reserved.
- Define the output and measure used for pricing
- Show the charges that apply to this run
- Email the production quote or download a PDF
