Free Production Quote Template
Set the run quantity, price and schedule
Describe the item being produced and the planned run quantity. Show the setup cost and repeat-run price, then state the schedule for the job.
Create your quote in minutes. Email it, print it or download it as a PDF.
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Price the job. Send the quote. Get back to work.
Production Quote Template Examples
Use these previews for ideas on presenting a production scope and price. Start with a layout you like, then create your own in Docelf. Define the run or output, then add the quantity and schedule the offer is based on.
Popular Production Quote Layouts
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Sample Production Quote Template
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Simple Production Quote Template
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Printable Production Quote Template
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More Production Quote Layouts
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Free Production Quote Template
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Blank Production Quote Template
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Downloadable Production Quote Template
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Editable Production Quote Template
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Fillable Production Quote Template
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Professional Production Quote Template
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Give the Customer a Clear Production Scope
A production quote works well when the customer needs to approve a defined run or planned output before work begins. State what will be produced, the quantity, and the schedule, then price the resources that matter to the job.
For broader manufacturing orders with detailed product specifications or tooling, use the manufacturing quote template.
- Define the output or deliverable before you price the run
- State the quantity, batch size, or production period the offer covers
- Separate setup from repeat-run charges when useful
- Add the schedule, milestones, or delivery date the customer is approving
Create a Production Quote Ready to Approve
Define the run and set the quantity. Docelf calculates the total. Confirm the schedule, then send the quote.
What Is a Production Quote?
A production quote is a written offer for a planned run or other defined production work. It explains the output and quantity first. Then it shows the schedule, price, and terms the customer is being asked to approve.
Use this template when a production run is the main thing being priced. Choose the manufacturing quote when the offer depends on detailed product specifications or revisions. It is also a better fit when tooling or qualification drives the order.
Quoting film or video production? Use the video production quote template for creative production services.
Production Quote, Estimate, or Invoice?
Use a quote when the production run and price are defined. Start with an estimate while the output or schedule is still uncertain. Invoice the accepted work when it is ready to bill.
Production Quote
Use a quote when the output, quantity, schedule, and price are defined enough for the customer to approve the job.
Production Estimate
Use an estimate when the final amount depends on uncertain quantities, time, material use, or production conditions.
Production Invoice
Send an invoice when a deposit, milestone, delivery, or completed production work is ready to bill.
How to Create a Production Quote
A production quote should make the planned output and schedule easy to approve. Follow these seven steps.
- Add Your Business: Enter your production business name and the contact details your customer should use.
- Add Your Logo: Add your logo if you want the quote to match your other business documents.
- Add the Customer and Production Job: Enter the customer. Name the product or job being produced. Add a batch or assembly reference when it helps identify the run.
- Add the Quote Number and Dates: Add a quote number and issue date. Include a valid-until date if material, capacity, or schedule availability may change.
- Price the Production: Show setup separately from the run price. Add the quantity and unit or batch rate. Include packaging or equipment charges only when they are separate. Docelf calculates the total.
- Add the Schedule and Terms: State when production can start and when the run should finish. Add delivery and payment terms. Explain what must happen before the schedule begins.
- Review and Send: Check the production scope and quantity. Review the price and schedule, then email the quote or download a PDF.
Before you send: Check the item and run quantity first. Review setup and the repeat-run price. Then confirm when production starts and when it should finish.
After You Send the Quote
- See when your customer opens or accepts the quote
- Revise the quote if the quantity, schedule, or scope changes
- Reuse the accepted production lines when you invoice
Separate Setup, Run Cost, and Schedule
Production pricing is easier to follow when setup and run costs are separate. State what starts the job and when the work should be ready.
Define the Production Start
State what must happen before production begins. That might be an approved sample or specification. It could also be a deposit, supplied material, artwork, or the final quantity.
Show Setup Separately When It Matters
Setup may be a one-time cost. The same can be true for changeover, programming, staging, or other preparation. Separating that cost can make repeat runs easier to price later.
Connect Price to Quantity
Show the measure that defines the run, such as batch size or units. Use hours or a production period when those fit the job better. If the quantity changes, review the price before relying on the old quote.
Put the Schedule in the Offer
Add the planned production window, milestones, completion date, or delivery date when timing is part of what the customer is approving.
What to Include in a Production Quote
Define the run clearly so the customer can see what will be produced, how much, and by when.
- Your production business name, contact details, and logo
- Customer name and contact details
- A clear description of the run, batch, assembly, packaging job, or other output
- Quantity, batch size, production period, or unit pricing that defines the job
- Setup, labor, materials, equipment, packaging, or other production charges when they apply
- Milestones, production window, completion date, or delivery schedule
- Discounts, taxes, freight or delivery, and the quoted total
- Validity, payment, change, approval, and acceptance terms that apply to the production job
Name the item or run consistently so the quote and later billing refer to the same work.
Production Quote Approved? Reuse It When You Bill
When a deposit or milestone is ready to bill, create the invoice from the accepted production quote in Docelf. Do the same for a delivery or completed run. The customer and quoted lines carry over as the starting point.
For staged billing, adjust the invoice so it contains only the production lines or quantities you are billing now.
Related Manufacturing and Production Quote Templates
Use this template for a defined production run. Choose manufacturing for a more specification-heavy order, machine shop for machining, or welding for fabricated and repair work.
Other Quote Template File Formats
Use the format that fits how you prepare and share the quote.
See every option on the quote templates by format page.
Production Quote Template FAQs
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What is a production quote?
A production quote is a written offer for a planned production run. It can cover a batch or assembly job. Use the same format for packaging or other defined output. The quote shows the quantity, price, and schedule the customer needs to approve.
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What should I include in a production quote?
Start with the business and customer details, then define the production scope and quantity. Show the price and schedule. Add delivery plus the payment or change terms that affect the job.
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What is the difference between a production quote and a manufacturing quote?
A production quote focuses on the run itself. It tells the customer what will be produced and how much, then gives the schedule. A manufacturing quote is often better when the offer depends on detailed product specifications or revisions. It can also carry tooling or qualification requirements.
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Should setup be separate from the production price?
Separate setup when it is a one-time charge or when it makes repeat-run pricing easier to understand. Then show the repeat-run price using the unit or batch measure that fits the job.
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How should I show quantity on a production quote?
Use the measure that defines the job. That may be units or batch size. For some work, hours or production days make more sense. Update the quote if the quantity changes enough to affect the price.
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Should a production quote include a schedule?
Yes when timing is part of the offer. State the production window, milestones, completion date, or delivery date and explain what must happen before the schedule starts when that is important.
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What if the production scope changes after approval?
Update the scope and price to match the change. Revise the quantity or schedule too when needed. Then send the new quote for acceptance so the approved offer matches the job you will perform.
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Can I use this template for video production?
This page is for scheduled production runs. If you are pricing filming or editing, use the video production quote template. That page is built for creative video services and crew-based work.
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Can I turn an accepted production quote into an invoice?
Yes. Create the invoice from the accepted quote in Docelf. The customer and quoted lines carry over. Adjust the invoice if you are billing a deposit, a milestone, part of the quantity, or the completed run.
Ready to Send Your Production Quote?
Define the run and quantity. Check the price and schedule, then send the quote.
- Email the quote or download a PDF
- See when your customer opens or accepts it
- Reuse the accepted production lines when you invoice
