Free Video Production Quote Template
Create a professional quote in minutes
Break the project into planning, filming and editing, with deliverables and costs for each. Clients get a clear view of the production and a reason to hire you.
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Video Production Quote Template Examples
These previews show ways to present a production budget. Each opens the same quote editor, where you can enter your own phases, prices, and project details.
What Is a Video Production Quote?
A video production quote is a written offer for a video project at a stated price. It connects the planning, shoot, and editing work to the finished videos the client will receive. Use it when you can define that work and the costs well enough to offer a specific price.
How to Create a Video Production Quote
Start with the agreed brief and work through the quote below. Keep the production plan close by so the priced work and finished videos tell the same story.
- Production Company: Add your business name and the contact details the client should use.
- Your Logo: Add the logo you use on your other production documents.
- The Client: Choose a saved client or enter their business and contact details.
- Quote Number and Dates: Check the quote number and issue date. Set a valid-until date for the offer.
- Production Costs: List the planning, filming, and editing with quantities and prices. Add applicable tax.
- Project Terms: Use Terms and Conditions for deliverables, timing, payment, and revision limits.
- Review and Send: Add signature fields if needed. Check the scope and total, then email or save a PDF.
How to Fill In Video Production Quote Line Items
A phase can have a fixed fee, while shoot days or editing hours can use a quantity and rate. Name what each price covers, including crew and equipment within a package. Give separately charged travel, talent, or licensing its own line so you do not charge for it twice.
This fictional US-dollar quote covers a two-minute company introduction filmed at one location. Planning, a one-day shoot, editing, and a music license are priced below. The 8% tax on all items is illustrative; use the tax treatment that applies to your work.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 1 | Pre-production — brief, script, and shot list | $600.00 | $600.00 |
| 1 | Filming day — camera operator, sound, and lighting kit | $1,200.00 | $1,200.00 |
| 12 | Editing — hours for a two-minute video, including two revision rounds | $75.00 | $900.00 |
| 1 | Music license — agreed track and online use | $100.00 | $100.00 |
| Subtotal | $2,800.00 | |
| Sales Tax (8% illustrative) | $224.00 | |
| Quote Total | $3,024.00 |
What to Include in Video Production Quote Terms
The Terms and Conditions field connects the budget to the production you have agreed to deliver. It is a useful place to define the finished files, review rounds, and what needs to be ready before filming.
Adapt this sample to the video above and use only terms your business actually follows. Replace the date and confirm that any music or talent permissions cover the intended use.
Example: Terms and Conditions
- Offer valid until [date]; shoot date to be agreed after acceptance.
- Includes one filming day of up to eight hours at one location and one two-minute video delivered as a 1080p MP4.
- Client supplies approved brand assets and arranges access to the location before the shoot.
- Two revision rounds are included, each based on one combined set of client feedback. First edit due within 10 business days after filming.
- The listed music license covers the agreed track for the client’s website and organic social posts. Paid advertising, raw footage, and additional versions are not included.
- Payment is due on delivery of the agreed final video. Extra filming, new deliverables, or further revisions will be priced for approval before work starts.
Put the Production Budget in One Clear Offer
Give the client a price they can connect to the finished video. Docelf adds up the phases and outside costs as you enter them. Review the offer, then send it for the client to consider.
Agree on Versions, Revisions, and Usage
A two-minute landscape video and three vertical social clips are different deliverables. Name the length, number of versions, and file formats the client will receive. If they also want raw footage or editing files, say whether those are included and price the extra work where appropriate.
A revision round can mean one combined set of comments on the current edit. Explain how that differs from a new script or another shoot. For music, stock footage, or talent, confirm the intended channels and usage period before you price the permissions; a listed license should describe the use it actually covers.
Video Production Quote, Estimate, or Invoice?
Choose based on how settled the production plan and outside costs are.
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See every quote template by industry.
Other Quote Template File Formats
Use Word or Google Docs for a document you can edit, or Excel or Google Sheets for a quantity-and-price table. These pages provide separate file templates; Docelf downloads your finished online quote as a PDF.
After You Send the Video Production Quote
Check the document history to see whether the emailed quote was delivered and opened. Docelf updates its status and emails you when the client accepts or declines. If the brief changes, revise the scope, price, and timing, then send the updated offer for approval before the extra production starts.
Video Production Quote Template FAQs
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What is a video production quote?
A video production quote is a written offer for a video project at a stated price. It shows the work by phase and gives the client a clear budget before production starts.
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What should I include in a video production quote?
Include the project, production phases, quantities or rates, and the total. Name the finished videos, included revisions, and usage permissions. Add timing, payment terms, a valid-until date, and a clear way to accept.
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How do I price a video production project?
Build the price from the work you expect to do. A fixed fee can cover planning, while shoot days or editing hours use a quantity and rate. If you offer one package price, describe its included work rather than adding the same costs again.
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What is the difference between a videography quote and a video production quote?
A videography quote usually focuses on filming coverage and defined edits. A video production quote is better when the job includes planning before the shoot or more involved work afterward.
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How many revision rounds should a video quote include?
Choose an allowance that fits the project. Define a round, such as one combined set of feedback on the current edit, and explain how extra rounds are priced. A new script or another shoot may need a revised scope as well as a new price.
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Should licensing costs be listed separately?
List a license separately when you charge for it outside the production fee. State the asset and intended use, including any relevant channels or usage period. If the cost is not confirmed, identify it as outside the fixed offer rather than presenting an unknown amount as included.
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What if the client changes the project after approving the quote?
Update the quote when the project changes after approval. Add the new work and revise the price, then ask the client to approve it before production continues.
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Can I turn an accepted video production quote into an invoice?
Yes. Create an invoice from the quote in Docelf when it is time to bill. Docelf copies the client, item, and price details. Check them against the agreed work and add the payment due date before sending.
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Can I email or download a video production quote?
Yes. Email the quote from Docelf, print it, or download a PDF. Saving or editing it does not email it; you choose when to send. Your client can view, download, accept, or decline the emailed quote online without a Docelf account.
Ready to Send Your Video Production Quote?
Give the client a production budget that is ready to decide on.
- Connect the phase prices to the finished videos
- Explain the included revisions and usage
- Email the quote or download a PDF
