Free General Contractor Quote Template

General Contractor Quote Template Examples

Use these previews for layout and wording ideas. Pick the closest project structure, then create your own general contractor quote in Docelf. Show the phases, trade responsibilities, and allowances the customer needs to review. Add your logo and brand colors if you want it to match your business.

Popular General Contractor Quote Layouts

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  Sample General Contractor Quote Template

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  Free General Contractor Quote Template

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  Printable General Contractor Quote Template

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More General Contractor Quote Layouts

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  Blank General Contractor Quote Template

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  Simple General Contractor Quote Template

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  Downloadable General Contractor Quote Template

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  Editable General Contractor Quote Template

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  Fillable General Contractor Quote Template

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  Professional General Contractor Quote Template

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Keep the Whole Project and Every Trade in One Quote

A general contractor quote should show how the whole project comes together. Separate work you perform from subcontracted trades. Call out allowances or costs that may change before the project starts.

Quoting only the work you perform for another contractor? Use the subcontractor quote template.

• Reuse saved customer, product, service, and project details
• Group the quote by phase, room, trade, milestone, or option
• Separate your labor from materials, equipment, and subcontracted work
• Add allowances, permits, fees, overhead, discounts, and sales tax when they apply
• Keep the accepted project scope ready to turn into an invoice

What Is a General Contractor Quote?

A general contractor quote is a written offer for the project scope you will manage. It shows the customer how your work and subcontracted trades fit into one price before the project begins.

Use a quote when the project scope is clear enough to price. State the allowances and responsibilities that could change the total. If the customer changes the work, revise the quote and get approval before the added work starts.

Use the broader construction quote template for a project-wide cost breakdown without emphasizing general-contractor coordination. Use a subcontractor quote when you are pricing your part of another contractor's job.

General Contractor Quote, Subcontractor Quote, or Invoice?

Use a general contractor quote for the overall project scope you manage. Use a subcontractor quote for one trade package. Send an invoice when a payment milestone is due.

How to Create a General Contractor Quote

A clear general contractor quote shows responsibility and price across the whole project. Follow these seven steps.

1 2 3 4 5 6 7

1. Add Your Business: Enter your business name, contractor details, and the contact information your customer should use.
2. Add Your Logo: Add your logo if you want the quote to match your other business documents.
3. Add the Customer and Project: Choose a saved customer or enter the customer's details. Add the project address and a short project name.
4. Add the Quote Number and Dates: Add a unique quote number and issue date. Include a valid-until date and the expected project window when they are known.
5. Price Phases, Trades, and Allowances: Price the project by phase or trade so the customer can follow the build. Keep subcontracted work and allowances visible instead of burying them in one total.
6. Explain the Scope, Schedule, and Terms: State the schedule assumptions and who is responsible for permits or owner selections. Explain how changes will be approved and billed.
7. Add Acceptance Details and Send: Check the scope and allowances before you send. Explain how the customer can accept, then email the quote or download a PDF.

Before you send: Check that each phase has a clear owner and price. Make sure allowances and owner selections are easy to find before the customer approves the project.

Show Who Is Doing What and Which Costs Can Change

A project-wide quote is easier to review when responsibilities, allowances, and subcontracted work are visible.

What to Include in a General Contractor Quote

Use the checklist to show who is responsible for each part of the project and what could change the price.

• Your business name, contractor details, contact information, and logo
• Your customer's name, contact details, and project address
• A unique quote number, issue date, valid-until date, and project name
• A scope organized by phase, room, trade, milestone, or deliverable
• Labor, materials, equipment, subcontracted work, permits, fees, overhead, and taxes when they apply
• Allowances, alternates, options, owner-supplied items, exclusions, and assumptions
• Expected schedule, payment milestones, change process, and responsibilities
• The total quoted price and a clear way for your customer to accept

Keep fixed work, allowances, and options distinct. Your customer should be able to see what is included now and what requires a later selection or approved change.

General Contractor Quote Accepted? Turn It Into an Invoice

Open the accepted quote in Docelf and create the invoice. Docelf reuses the accepted project details so you do not have to enter them again.

Bill the approved phase or milestone. Adjust the line items for that billing period, then add the due date and send the invoice.

Other Quote Template File Formats

Use the format that best fits how you write, calculate, review, and share the quote.

• Word Quote Template
• Google Docs Quote Template
• Excel Quote Template
• Google Sheets Quote Template

See every option on the quote templates by format page.

Need a More Specific Construction Quote Template?

Use this page for the overall project you manage. Choose a related template when one trade or a narrower job needs its own quote.

• Construction Quote Template
• Construction Job Quote Template
• Subcontractor Quote Template
• Labor Quote Template
• Renovation Quote Template
• All Construction Quote Templates

General Contractor Quote Template FAQs

• What is a general contractor quote?

  A general contractor quote is a written offer for the overall project scope you manage. It shows the project price and identifies the main responsibilities and allowances.

• What should I include in a general contractor quote?

  Start with the customer, project, and quote dates. Organize the scope by phase or trade and show which work is subcontracted. Call out allowances or owner selections that may change. Finish with schedule, payment, change, and acceptance terms.

• How is a general contractor quote different from a construction quote?

  A general contractor quote puts more emphasis on project responsibility and coordination. A broader construction quote can focus on the work and price without the same management detail.

• Should I show subcontractor costs separately?

  You can show subcontracted work by trade or package when that helps the customer understand the scope. You do not have to reveal every internal cost. The important point is to state which work is included and whether the amount is fixed or an allowance.

• How should allowances appear on the quote?

  Name the item or work covered by the allowance, show the allowance amount, and explain how the project price changes if the final selection costs more or less. Keep allowances separate from fixed-price line items.

• How should I handle changes after the quote is accepted?

  Update the scope, schedule, and price, then send a revised quote or written change for approval before the changed work begins. This keeps the accepted quote aligned with the project you plan to complete.

• Should permits and fees be included?

  Include a permit or project fee when it is part of your price. If the owner pays it directly or the amount is not known yet, say that clearly.

• Can I create a general contractor quote online?

  Yes. You can try every Docelf feature free for 14 days with no credit card required. Create the project quote in Docelf, then email it or download a PDF.

• Can I turn an accepted general contractor quote into an invoice?

  Yes. Open the accepted quote in Docelf and create the invoice. Docelf reuses the customer, project, and line-item details, so you do not have to enter the same work again.

Ready to Send Your General Contractor Quote?

Create the quote with project responsibilities and allowances in one place before work starts.

• Email the quote through Docelf or download a PDF
• See when your customer opens it
• Get notified when your customer accepts it
• Turn the accepted quote into an invoice

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