Free Janitorial Quote Template
Set the task schedule for each area
Set the cleaning plan for each area. Price the regular janitorial visits. Show floor care and supply service as clear options for the customer.
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Janitorial Quote Template Examples
Use these previews for layout and wording ideas. Choose the example closest to the account, then build your own quote in Docelf. Add the facility and task schedule. Show the recurring price first, then add staffing details, supplies, or periodic work where they apply.
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What Is a Janitorial Quote?
A janitorial quote is a written offer for ongoing cleaning at a facility. It connects each work area to a task schedule and recurring price. It also states who provides supplies.
Use the quote after the site survey and scope review. Revise the quote when occupancy or service hours change. Do the same when the task schedule or supply responsibilities change.
Build a Janitorial Schedule the Customer Can Review
A janitorial quote should do more than show a monthly number. It should explain what the crew does, where they do it, and how often.
- Organize tasks by facility zone and set a clear frequency for each one
- Show evening crews, day-porters, supervisors, and special staffing separately
- Clarify who buys paper products, liners, soap, and other supplies
- Separate routine service from floor care, event work, and on-call cleaning
- Reuse the accepted service schedule when you create recurring invoices
Create a Janitorial Quote Built Around the Service Schedule
Add the facility areas and service schedule. Set the recurring price, then show supplies or periodic work separately. When the customer accepts, create the first invoice from the quote.
How to Create a Janitorial Quote
Start with the facility survey. Turn the task list into a frequency schedule. Add the staffing details and supply responsibilities. Then state the price, contract terms, and acceptance method.
- Add Your Janitorial Company: Enter your business name and the contact details the customer should use.
- Add Your Logo: Add your logo if you want the quote to match your service documents and invoices.
- Add the Customer, Facility, and Contacts: Enter the customer and each service location. Add the site contacts and operating hours. Note any security or access requirement.
- Add the Quote Number and Contract Dates: Add a unique quote number and issue date. Set the valid-until date and proposed start date. Include the service term and any review date.
- Build the Task and Frequency Schedule: List each zone and task. Give each task one clear frequency, from every service day to on request.
- Add Staffing and Service Terms: Describe the crew window and any porter coverage. Explain who supervises the work and who provides supplies. Add the inspection process and payment terms. Note important exclusions and explain how changes are approved.
- Review and Send the Janitorial Quote: Check each site and service zone. Confirm the task frequencies, periodic work, and recurring total. Add the approval instructions, then send the janitorial quote or save a PDF.
Before you send: Check that routine, periodic, and on-call tasks have clear frequencies. Make sure consumables, day-porter hours, floor work, and holiday service are not left open to interpretation.
What to Include in a Janitorial Quote
The customer should be able to compare the quote with the facility scope and understand how the monthly service will operate.
Facilities, Zones, and Access
Add each service address and basic building details. Note the operating hours and occupancy. Include the site contact and any restricted-access instructions.
Task Frequency Schedule
Group the tasks by service area. Give each task a clear frequency, from every visit to on request.
Staffing, Supervision, and Quality
State the crew window and porter coverage. Explain the supervision and inspection process. Add the communication method and any absence assumption.
Consumables, Price, and Contract Terms
Explain who provides supplies and show the recurring price. Put startup work on a separate line. Then state the contract, payment, review, and acceptance terms.
Separate Routine Janitorial Work From Add-Ons
Keep the base schedule separate from coverage or work priced another way. The facility contact can see what the recurring price includes.
- After-hours routine service: List the work completed on each evening or overnight visit and the service days included in the recurring price.
- Day-porter coverage: Show the porter hours and rate. Explain the main duties and any staffing detail that affects coverage.
- Paper products and supplies: State which consumables you supply and how usage is billed. Note who approves substitutions.
- Periodic and specialty work: Keep periodic work outside the routine visit. Give floor care or other specialty service its own schedule and approval line.
Example Janitorial Quote Line Items
Use line items that connect the work to a frequency or coverage period. These examples show structure, not standard prices.
| Line Item | What It Covers | Common Pricing Basis |
|---|---|---|
| Evening janitorial service | Routine cleaning for listed zones on agreed service days | Monthly or per visit |
| Day-porter coverage | On-site daytime support for restrooms, spills, trash, and common areas | Hourly, daily, or monthly |
| Restroom consumables | Paper, soap, liners, and agreed restocking service | Allowance, at cost, or monthly package |
| Periodic floor care | Carpet extraction, scrubbing, burnishing, stripping, or refinishing | Per square foot or scheduled service |
| Event or emergency cleanup | Additional service outside the recurring schedule | Hourly or fixed approved work order |
Janitorial Quote, Estimate, or Invoice?
Choose the document based on how settled the service plan is and whether payment is due.
Quote
Send a quote when the task schedule and recurring price are clear. Make staffing and supply responsibilities easy to review.
Estimate
Use an estimate when staffing or service frequency is still being worked out. Show the expected cost before the recurring service is finalized.
Invoice
Create an invoice when the service period is complete or payment is due. Start it from the accepted quote and adjust it for approved extras.
Did the Janitorial Scope Change?
Did the facility or service schedule change? Revise the quote with the new scope and recurring price before the change starts.
Use the accepted quote as the foundation for monthly invoices. Adjust line items for periodic floor work, consumables, events, or service changes billed in that period. Duplicate the previous invoice to start the next cycle.
Related Facility Cleaning Quote Templates
Choose a related cleaning template when the account needs a different scope. Need to explain implementation, quality control, or account management? Use the quote proposal template.
Other Quote Template File Formats
Need the scope in a document or spreadsheet for a bid package? Choose an editable format below. You can also keep the accepted quote and recurring invoices together in Docelf.
Janitorial Quote Template FAQs
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What is a janitorial quote?
A janitorial quote is a written offer for ongoing cleaning at a facility. It shows the service areas, task frequencies, and recurring price. It also explains staffing details, supply responsibilities, and the main contract terms.
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What should be included in a janitorial quote?
Start with the service locations and operating hours. Show the tasks and frequency for each area. Add the staffing details and state who provides supplies. Finish with the recurring price, one-time work, and contract terms.
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How do I quote janitorial work for a large facility?
Break the building into service zones and give each task a clear frequency. Use the facility size, occupancy, and operating hours to plan the work. Add porter coverage or periodic work separately when they change the price.
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How should task frequencies appear in a janitorial quote?
Use one clear frequency label for each task. Do not place all tasks in one paragraph. The customer should be able to match each task to a frequency.
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Should janitorial consumables be included in the monthly price?
State the arrangement clearly. Consumables can be included, billed at cost, handled through an allowance, or supplied by the customer. Explain how usage changes and substitutions will be approved.
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How do I quote day-porter service?
List the coverage hours and days. Add the duties and rate. Explain any break or relief detail. Keep day-porter coverage separate from after-hours cleaning so the customer can review the two services.
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Can I use one janitorial quote for recurring invoices?
Yes. Use the accepted quote as the foundation for invoices. Adjust each invoice for the current service period. Add only the supplies, periodic work, or extras billed that cycle. Then duplicate it as the starting point for the next invoice.
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Can I send and track the janitorial quote in Docelf?
Yes. Email the quote, print it, or download a PDF. You can see when the customer opens it, get notified when they accept, and create invoices from the accepted scope.
Ready to Send the Janitorial Quote?
Give the facility contact a task schedule they can check area by area. Keep the recurring price easy to approve.
- Keep routine and periodic work easy to review
- See when the facility contact accepts the quote
- Duplicate and adjust invoices for each service period
