Free Janitorial Quote Template
Create a professional janitorial quote in minutes
Show the cleaning plan, visit schedule and recurring price, with floor care as an option. The plan is easy to compare at a glance and helps customers choose your company.
Email, print or download your quote as a PDF.
14-day free trial. No credit card required.
Price the job. Send the quote. Get back to work.
Janitorial Quote Template Examples
Browse these layouts before putting the facility schedule into your own quote. Each preview opens the same Docelf quote editor; your scope and prices make the offer specific to the customer.
What Is a Janitorial Quote?
A janitorial quote is a written offer for ongoing cleaning at a facility. It connects each work area to a task schedule and recurring price. It also states who provides supplies.
A site survey gives you the details behind that price: how the building is used, when your crew can enter, and which areas need attention most often. An ongoing janitorial offer also needs clear responsibilities for supervision and restocking.
Connect Each Facility Task to a Frequency
A monthly number is easier to assess when the facility manager can see the service behind it. Group the work by zone, then distinguish tasks done on every visit from weekly, monthly, and on-request work.
For example, a restroom may need cleaning and restocking on every evening visit, while high dusting happens monthly. Day-porter coverage can handle daytime spills and busy common areas. Give that coverage its own hours and price when it is outside the evening service.
How to Create a Janitorial Quote
Use your site survey to define the service period and task schedule before entering prices. The steps below put the offer together; the worked example shows how visits, coverage, and supplies can share one total.
- Your Business: Add your janitorial company and contact details.
- Your Logo: Use the logo from your service documents.
- Customer and Facility: Add the customer and identify the facility and site contact.
- Number and Dates: Check the quote number and issue date. Set a valid-until date.
- Services and Prices: List the service period, tasks, and frequencies with quantities and rates.
- Check the Total: Review each charge and any tax. Docelf calculates the total.
- Terms and Sending: Add the schedule and payment details in Terms and Conditions. Review, then email or save a PDF.
How to Fill In Janitorial Quote Line Items
Name the unit behind each price. A visit count explains routine service, while total staff-hours explain porter coverage. You can also quote a fixed monthly package; say exactly which service period and schedule it covers.
This fictional offer covers one four-week period at a facility: 12 evening visits, eight day-porter staff-hours, and an agreed consumables package. Prices are in US dollars and all charges use an illustrative 8% tax rate. Use the tax treatment that applies to your work.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 12 | Evening cleaning — Monday, Wednesday and Friday visits; listed facility zones | $120.00 | $1,440.00 |
| 8 | Day-porter coverage — total staff-hours for restrooms, spills and common areas | $30.00 | $240.00 |
| 1 | Four-week consumables package — agreed paper products, soap and liners | $90.00 | $90.00 |
| Subtotal | $1,770.00 | |
| Sales Tax (8% illustrative) | $141.60 | |
| Quote Total | $1,911.60 |
What to Include in Janitorial Quote Terms
Use Terms and Conditions to explain how the service will operate: access hours, supply responsibilities, inspections, payment timing, and how changes are agreed. Include only arrangements your business and customer actually use.
This sample belongs to the four-week offer above. Replace its validity date and service details before sending; keep detailed access instructions with the agreed site arrangements.
Example: Terms and Conditions
- Offer valid until October 15, 2026. Service start to be agreed after acceptance.
- Price covers one four-week period: 12 evening visits and eight day-porter staff-hours at the listed facility.
- The agreed consumables package is included. Extra supplies and substitutions require customer approval.
- Periodic floor care, event cleanup, and holiday coverage are quoted separately and are not included in this total.
- Payment is due within 14 days of the invoice date. Changes to zones, frequencies, or coverage are agreed before the changed work begins.
Create a Janitorial Quote Built Around the Service Schedule
Put the facility schedule and price into one offer. Docelf calculates the total as you add visits, coverage hours, and supplies. Review the quote, then send it to the facility manager.
What to Include in a Janitorial Quote
The customer should be able to compare the quote with the facility scope and understand how the recurring service will operate.
Facilities, Zones, and Access
Add each service address and basic building details. Note the operating hours and occupancy. Include the site contact and any restricted-access instructions.
Task Frequency Schedule
Group the tasks by service area. Give each task a clear frequency, from every visit to on request.
Staffing, Supervision, and Quality
State when the evening crew and day porter will work. Explain who checks quality and how the manager reports a problem. Include relief coverage if your price depends on how absent staff are replaced.
Consumables, Price, and Contract Terms
Explain who provides supplies and show the recurring price. Put startup work on a separate line when it is charged. State the service start, contract period, payment timing, and review date, then explain how to accept the offer.
Separate Routine Janitorial Work From Add-Ons
Keep the base schedule separate from coverage or work priced another way. The facility manager can see what the recurring price includes.
- After-hours routine service: List the work completed on each evening or overnight visit and the service days included in the recurring price.
- Day-porter coverage: Quote porter coverage by the hour, day, or agreed monthly package. State the coverage hours, duties, and staffing details behind that price.
- Paper products and supplies: State which consumables you supply and how usage is billed. Note who approves substitutions.
- Periodic and specialty work: Describe carpet extraction, scrubbing, burnishing, stripping, or refinishing with its own frequency and price per area or scheduled service. Only add selected work to the quoted total. Event and emergency cleanup can use an agreed hourly or fixed price outside the routine schedule.
Janitorial Quote, Estimate, or Invoice?
Choose the document based on how settled the service plan is and whether payment is due.
Quote
Send a quote when the task schedule and recurring price are clear. Make staffing and supply responsibilities easy to review.
Estimate
Use an estimate when staffing or service frequency is still being worked out. Show the expected cost before the recurring service is finalized.
Invoice
An invoice asks for payment for the service period. Check its dates and approved charges against the agreed janitorial schedule.
Review and Send the Janitorial Offer
Before sending, check routine and on-call frequencies, consumables, porter hours, floor work, and holiday coverage. If occupancy or service hours change later, revise the affected scope and price and agree on the change before it starts.
When you email the quote from Docelf, the customer can accept or decline it online. The document history shows delivery and opening information, and Docelf emails you when the customer responds.
Related Facility Cleaning Quote Templates
Choose a related cleaning template when the account needs a different scope. Need to explain the startup plan, quality checks, or who manages the account? Use the quote proposal template.
More Janitorial Quote Layouts
-
Sample Janitorial Quote Template
Create Free Quote -
Blank Janitorial Quote Template
Create Free Quote -
Downloadable Janitorial Quote Template
Create Free Quote -
Editable Janitorial Quote Template
Create Free Quote -
Fillable Janitorial Quote Template
Create Free Quote -
Professional Janitorial Quote Template
Create Free Quote
Other Quote Template File Formats
Need the scope in a document or spreadsheet for a bid package? Choose an editable format below. You can also keep the accepted quote and later invoices together in Docelf.
Janitorial Quote Template FAQs
-
What is a janitorial quote?
A janitorial quote is a written offer for ongoing cleaning at a facility. It shows the service areas, task frequencies, and recurring price. It also explains staffing details, supply responsibilities, and the main contract terms.
-
What should be included in a janitorial quote?
Start with the service locations and operating hours. Show the tasks and frequency for each area. Add the staffing details and state who provides supplies. Finish with the recurring price, one-time work, and contract terms.
-
How do I quote janitorial work for a large facility?
Break the building into service zones and give each task a clear frequency. Use the facility size, occupancy, and operating hours to plan the work. Add porter coverage or periodic work separately when they change the price.
-
How should task frequencies appear in a janitorial quote?
Pair each task with a frequency, such as restroom cleaning on every evening visit, high dusting monthly, or floor refinishing on request. State which frequencies are included in the recurring price and which require a separate quote.
-
Should janitorial consumables be included in the monthly price?
State the arrangement clearly. Consumables can be included, billed at cost, handled through an allowance, or supplied by the customer. Explain how usage changes and substitutions will be approved.
-
How do I quote day-porter service?
List the coverage hours and days. Add the duties and rate. Explain any break or relief detail. Keep day-porter coverage separate from after-hours cleaning so the customer can review the two services.
-
Can I use one janitorial quote for recurring invoices?
Yes. Create the first invoice from the quote, then review the service period and copied charges. For later periods, duplicate the invoice to create a new numbered draft and update the dates, services, supplies, and approved extras. Review and send each invoice yourself.
-
Can I send and track the janitorial quote in Docelf?
Yes. Email the quote from Docelf and check its document history for delivery and viewing information. The customer can accept or decline online, and Docelf emails you when they respond. You can also print the quote or download a PDF.
Ready to Send the Janitorial Quote?
Turn the facility walkthrough into a task schedule and recurring price the customer can approve.
- Organize work by zone and frequency
- State staffing, supplies, and inspection responsibilities
- Email the janitorial quote or download a PDF
