Free Commercial Cleaning Quote Template

Set the cleaning schedule and price

Price commercial cleaning by building area and visit frequency. Show the routine service clearly. Add floor care or other scheduled work so the customer can review the full plan.

Create your quote in minutes. Email it, print it or download it as a PDF.

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Price the job. Send the quote. Get back to work.

Commercial Cleaning Quote Template Examples

Use these previews for layout and wording ideas. Start with the commercial cleaning example closest to the facility, then create and style your own quote in Docelf. Start with the site and service schedule. Add the work areas and price, then show periodic tasks or supplies separately.

Popular Commercial Cleaning Quote Layouts

More Commercial Cleaning Quote Layouts

What Is a Commercial Cleaning Quote?

A commercial cleaning quote is a written offer for cleaning a business or managed property. It shows the routine service and price. It also identifies work that follows a separate schedule.

Use the quote after a walkthrough or scope review. Revise it before the work changes if the facility, schedule, or requested tasks change.

Turn the Walkthrough Into a Scope the Customer Can Approve

Organize the work by area and frequency so the customer can compare your offer with the facility they need maintained.

Free commercial cleaning quote template from Docelf

Create a Commercial Cleaning Quote Ready for Review

Add the facility and service schedule. Price the routine cleaning first, then show periodic work or supplies separately. When the customer accepts, create the first invoice from the quote.

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How to Create a Commercial Cleaning Quote

Build the quote from the walkthrough notes. Start with the routine service. Add periodic work and approval details afterward.

How to create a commercial cleaning quote with Docelf
  1. Add Your Cleaning Company: Enter your business name and the contact details the facility manager should use.
  2. Add Your Logo: Add your logo so the facility contact sees the same brand on the quote and later invoices.
  3. Add the Customer, Facility, and Site Contact: Enter the customer and service address. Add the site contact and any access instructions.
  4. Add the Quote Number and Dates: Add a quote number and issue date. Include the proposed start date or contract period when they apply.
  5. List Areas, Tasks, and Frequencies: Break the facility into work areas. State what happens on each visit and what follows a separate schedule.
  6. Add Supplies, Staffing Details, and Terms: Explain who provides supplies and when crews can enter. Add the payment terms, exclusions, and price-review rules.
  7. Check the Scope and Send: Check the locations, service schedule, and total. Explain how the customer accepts the quote, then email it or save a PDF.

Before you send: Check that every task has a frequency and every site has an address. Make sure periodic floor care and optional work are not mistaken for routine service.

What to Include in a Commercial Cleaning Quote

A facility manager should be able to match the quote to the walkthrough without guessing which rooms, shifts, or supplies are covered.

Facility and Access Details

Add the service address and basic building details. Note the operating hours, access requirements, and site contact.

Scope by Area and Frequency

List the main work areas. State which tasks happen on every visit and which happen less often.

Labor, Equipment, and Supplies

Show any staffing or equipment assumption that affects the price. List consumables separately when the customer needs to provide or approve them.

Price, Contract Terms, and Acceptance

Show the recurring price and any one-time setup charge. Add taxes, payment timing, quote validity, and a clear way to accept.

Price Routine Service and Periodic Work Separately

Make the regular service easy to compare with work that happens less often. Give each type of work its own place in the quote.

Example Commercial Cleaning Quote Line Items

Use line items that show both the service and the schedule. These examples describe a structure, not market prices.

Line Item What It Covers Common Pricing Basis
Routine office cleaning Trash, surfaces, vacuuming, and common-area cleaning Per visit or monthly
Restroom service Cleaning, sanitizing, and restocking agreed consumables Per visit or by restroom count
Hard-floor maintenance Machine scrubbing, burnishing, stripping, or refinishing Per square foot or scheduled service
Interior glass Doors, partitions, and reachable interior windows Per pane, area, or visit
Initial deep clean Extra work required before recurring service begins Fixed one-time price

Commercial Cleaning Quote, Estimate, or Invoice?

Choose the document based on how settled the service plan is and whether payment is due.

Quote

Use a quote when the scope and recurring price are clear. The facility contact can review and accept one specific offer.

Estimate

Use an estimate when the final service level or labor is still being worked out. Explain what could change the price.

Invoice

Create an invoice when service has started or payment is due. Start it from the accepted quote and adjust the line items for the billing period.

Did the Facility or Schedule Change?

Did the facility add space or change the service schedule? Update the quote and show the revised price before the change takes effect.

One accepted quote can support several invoices. Include only the service or extras billed for that period. Duplicate the invoice when you need a starting point for the next cycle.

Other Cleaning and Facility Quote Templates

Choose a narrower template when the work is mainly an office, janitorial program, or residential clean. Need a longer document for the service plan or quality approach? The quote proposal template gives you room for that context.

Other Quote Template File Formats

Need to edit the quote in a familiar document or spreadsheet? Choose a format below, or create the commercial cleaning quote online in Docelf.

Commercial Cleaning Quote Template FAQs

Ready to Send the Commercial Cleaning Quote?

Create a free commercial cleaning quote with Docelf

Turn the walkthrough into a clear service schedule and price. Keep routine cleaning and periodic work easy to review.

  • Email the quote or download a PDF
  • See when the facility contact opens and accepts it
  • Use the accepted scope to create recurring invoices
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Free Templates from Docelf

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