Free Commercial Cleaning Quote Template
Create a professional quote in minutes
Show the building areas, visit frequency and routine cleaning, with floor care as an option. A clear service plan helps property managers compare offers and choose your company.
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Commercial Cleaning Quote Template Examples
Compare the layouts before adding the facility and service period. All nine previews open the same quote editor, where you can enter your own work and prices.
What Is a Commercial Cleaning Quote?
A commercial cleaning quote is a written offer for cleaning a business or managed property. It connects the areas and tasks from your walkthrough with a service schedule, price, and terms.
Use it when you know enough about the site to offer a specific price. The customer should be able to tell which work happens on every visit and which services need a separate booking.
Make the Service Period Clear
A monthly price and a per-visit price can cover different amounts of work. Name the period the total buys, then state the service days and included visits. For several sites, identify each address and its share of the work.
Explain whether the monthly fee stays fixed when the calendar changes or whether you bill for the actual visits. If an initial deep clean is needed before routine service starts, give that one-time job its own price.
How to Create a Commercial Cleaning Quote
Use the walkthrough notes to build the offer. Keep the cleaning schedule with the scope so the customer can check both against the price.
- Your Cleaning Business: Add your company name and the contact details the customer should use.
- Your Logo: Add your logo to match your other service documents.
- Customer and Facility: Enter the customer and service address. Name the site contact when useful.
- Quote Number and Dates: Check the number and issue date. Set a valid-until date when needed.
- Services and Prices: List the included visits and tasks with quantities and unit prices.
- Check the Total: Review the amounts and applicable tax for the stated service period.
- Terms and Sending: Add the schedule and payment timing in Terms and Conditions. Review, then email or save a PDF.
How to Fill In Commercial Cleaning Quote Line Items
Name the unit behind each quantity: visits, staff-hours, or a measured area. Describe what each line covers so restroom work, supplies, and floor care are not accidentally charged twice.
This fictional US-dollar quote covers four weeks at one office, with two cleaning visits each week and one interior-glass visit. The prices and 8% tax on all three charges are illustrative; use the tax treatment that applies to your services.
| QTY | Description | Unit Price | Amount |
|---|---|---|---|
| 8 | Office cleaning visits — trash, surfaces, vacuuming, and common areas; restrooms excluded | $120.00 | $960.00 |
| 8 | Restroom cleaning visits — cleaning, sanitizing, and restocking customer-provided supplies | $40.00 | $320.00 |
| 1 | Interior-glass visit — reachable doors, partitions, and windows | $100.00 | $100.00 |
| Subtotal | $1,380.00 | |
| Sales Tax (8% illustrative) | $110.40 | |
| Quote Total | $1,490.40 |
The $1,490.40 offer covers this four-week service period. Initial deep cleaning and machine floor care are not included. Quote scrubbing, burnishing, stripping, or refinishing separately, with the area and service frequency stated.
What to Include in Commercial Cleaning Quote Terms
Use Terms and Conditions to connect the price to the actual cleaning schedule. Include the access arrangements, who supplies consumables, payment timing, and how changes will be agreed. Keep only policies your business uses.
This sample matches the four-week example. Replace the bracketed details and keep the validity date consistent with the quote.
Example: Terms and Conditions
- Quote valid until [date]. Service period: [start date] to [end date], covering eight office/restroom visits and one interior-glass visit at [address].
- Office and restroom cleaning is scheduled for [two service days] each week, during [access hours]. The customer provides the agreed restroom consumables and site access.
- Initial deep cleaning and machine floor care are excluded. Added areas, visits, or services require an agreed revised price before work begins.
- Payment for this service period is due [payment timing].
Put the Walkthrough Into a Quote
Add the service period and the cleaning work you agreed. Docelf calculates the total from your quantities and prices. Check the finished offer, then send it to the property manager.
What to Include in a Commercial Cleaning Quote
A facility manager should be able to match the quote to the walkthrough without guessing which rooms, shifts, or supplies are covered.
Facility and Access Details
Add the service address and basic building details. Note the operating hours, access requirements, and site contact.
Scope by Area and Frequency
List the main work areas. State which tasks happen on every visit and which happen less often.
Labor, Equipment, and Supplies
Show any staffing or equipment assumption that affects the price. List consumables separately when the customer needs to provide or approve them.
Price, Contract Terms, and Acceptance
Show the recurring price and any one-time setup charge. Add taxes, payment timing, quote validity, and a clear way to accept.
Keep Optional Work Outside the Agreed Total
Periodic floor care can have its own schedule and price without becoming part of every cleaning visit. State whether it is included in the quoted period or offered separately. This is especially useful when routine service is billed monthly but floor work happens quarterly.
For event cleanup or extra porter hours, agree on the requested work and price before adding it to the service. Treat separately billed consumables the same way: explain who provides them and how changing quantities will affect the charge.
Commercial Cleaning Quote, Estimate, or Invoice?
Choose the document based on how settled the service plan is and whether payment is due.
Quote
Use a quote when the scope and recurring price are clear. The property manager can review and accept one specific offer.
Estimate
Use an estimate when the final service level or labor is still being worked out. Explain what could change the price.
Invoice
Use an invoice to request payment for the agreed service period. It shows the amount due and when to pay.
After You Send the Cleaning Quote
Check the document history to see delivery and viewing information. The customer can accept or decline the quote online, and Docelf emails you when they respond.
If the facility adds rooms or changes the schedule, update the scope and price and resend the quote for approval before starting the changed work.
More Commercial Cleaning Quote Layouts
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Sample Commercial Cleaning Quote Template
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Blank Commercial Cleaning Quote Template
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Downloadable Commercial Cleaning Quote Template
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Editable Commercial Cleaning Quote Template
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Fillable Commercial Cleaning Quote Template
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Professional Commercial Cleaning Quote Template
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Other Cleaning and Facility Quote Templates
Choose a narrower template when the work is mainly an office, janitorial program, or residential clean. Use the quote proposal guide when the customer also needs a service plan or an explanation of your cleaning approach.
Other Quote Template File Formats
Need to edit the quote in a familiar document or spreadsheet? Choose a format below, or create the commercial cleaning quote online in Docelf.
Commercial Cleaning Quote Template FAQs
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What is a commercial cleaning quote?
A commercial cleaning quote is a written offer for cleaning a business or managed property. It shows the service schedule, price, and terms. It can also identify periodic work or supplies.
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What should I include in a commercial cleaning quote?
Add the customer and service locations. Describe the routine work, frequency, and access requirements. Then show the price, terms, and how the customer accepts.
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How do I quote recurring commercial cleaning?
State the service days and what happens on every visit. Separate monthly or per-visit service from quarterly, annual, or on-call work. Show the billing period and explain how additional work will be approved.
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Should I price commercial cleaning by square foot or by visit?
Price per visit when each visit has a defined scope; a monthly fee suits a clearly stated recurring schedule. Square footage can help price large areas, while staff-hours suit work whose time is the main cost. Whichever method you choose, explain the included tasks, frequency, and period so the customer can compare the offer.
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How should I handle consumables in the quote?
State whether you or the customer provides consumables. Put separately billed supplies on their own lines when usage can change the price.
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What if the facility adds rooms or changes the schedule?
Revise the quote when the areas, tasks, or schedule change. Update the price and ask the customer to accept the revised quote before the new work begins.
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Can one commercial cleaning quote be used for recurring invoices?
Yes, through separate actions. Create the first invoice from the accepted quote. For the next billing period, duplicate that invoice to make a new draft, then update the services and approved extras.
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Can I email or download the commercial cleaning quote?
Yes. Send the quote from Docelf, print a copy, or save it as a PDF. The property manager does not need a Docelf account to receive or review it.
Ready to Send the Commercial Cleaning Quote?
Turn the walkthrough into a service schedule and price the property manager can approve.
- Separate routine cleaning from periodic work
- State service days, supplies, and access responsibilities
- Email the commercial cleaning quote or download a PDF
