Free Commercial Cleaning Quote Template
Create a professional quote in minutes
Show the building areas, visit frequency and routine cleaning, with floor care as an option. A clear service plan helps property managers compare offers and choose your company.
Email, print or download your quote as a PDF.
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Commercial Cleaning Quote Template Examples
Use these previews for layout and wording ideas. Start with the commercial cleaning example closest to the facility, then create and style your own quote in Docelf. Start with the site and service schedule. Add the work areas and price, then show periodic tasks or supplies separately.
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What Is a Commercial Cleaning Quote?
A commercial cleaning quote is a written offer for cleaning a business or managed property. It shows the routine service and price. It also identifies work that follows a separate schedule.
Use the quote after a walkthrough or scope review. Revise it before the work changes if the facility, schedule, or requested tasks change.
Turn the Walkthrough Into a Scope the Customer Can Approve
Organize the work by area and frequency so the customer can compare your offer with the facility they need maintained.
- Separate daily, weekly, monthly, and periodic cleaning tasks
- Show the routine labor and floor care clearly. Put supplies, equipment, and optional services on separate lines.
- Price one location or several sites without hiding the scope in a paragraph
- Add taxes, discounts, and recurring charges. Docelf updates the total
- Keep the accepted scope ready when it is time to create the first invoice
Create a Commercial Cleaning Quote Ready for Review
Add the facility and service schedule. Price the routine cleaning first, then show periodic work or supplies separately. When the customer accepts, create the first invoice from the quote.
How to Create a Commercial Cleaning Quote
Build the quote from the walkthrough notes. Start with the routine service. Add periodic work and approval details afterward.
- Cleaning Company: Add company details and a facility-facing contact.
- Branding: Add your logo to match service documents and invoices.
- Customer and Facility: Add the customer, service address, site contact, and access notes.
- Quote Dates: Add the quote number, issue date, start date, and service term.
- Areas and Frequencies: Organize tasks by area and show how often each happens.
- Supplies and Terms: State who provides staff and supplies. Add access, payment, exclusion, and price-change terms.
- Review and Send: Check locations, schedule, and total, then email or download the quote.
Before you send: Check that every task has a frequency and every site has an address. Make sure periodic floor care and optional work are not mistaken for routine service.
What to Include in a Commercial Cleaning Quote
A facility manager should be able to match the quote to the walkthrough without guessing which rooms, shifts, or supplies are covered.
Facility and Access Details
Add the service address and basic building details. Note the operating hours, access requirements, and site contact.
Scope by Area and Frequency
List the main work areas. State which tasks happen on every visit and which happen less often.
Labor, Equipment, and Supplies
Show any staffing or equipment assumption that affects the price. List consumables separately when the customer needs to provide or approve them.
Price, Contract Terms, and Acceptance
Show the recurring price and any one-time setup charge. Add taxes, payment timing, quote validity, and a clear way to accept.
Price Routine Service and Periodic Work Separately
Make the regular service easy to compare with work that happens less often. Give each type of work its own place in the quote.
- Recurring service: State the service days and what happens on each visit. Show the recurring price and billing schedule.
- Periodic work: Give floor care or other scheduled detail work its own frequency and price.
- Consumables: State who provides consumables. Put separately billed products on their own lines.
- Optional or on-call work: Keep added work separate so approval is clear. Event cleanup or extra porter hours can be priced only when needed.
Example Commercial Cleaning Quote Line Items
Use line items that show both the service and the schedule. These examples describe a structure, not market prices.
| Line Item | What It Covers | Common Pricing Basis |
|---|---|---|
| Routine office cleaning | Trash, surfaces, vacuuming, and common-area cleaning | Per visit or monthly |
| Restroom service | Cleaning, sanitizing, and restocking agreed consumables | Per visit or by restroom count |
| Hard-floor maintenance | Machine scrubbing, burnishing, stripping, or refinishing | Per square foot or scheduled service |
| Interior glass | Doors, partitions, and reachable interior windows | Per pane, area, or visit |
| Initial deep clean | Extra work required before recurring service begins | Fixed one-time price |
Commercial Cleaning Quote, Estimate, or Invoice?
Choose the document based on how settled the service plan is and whether payment is due.
Quote
Use a quote when the scope and recurring price are clear. The property manager can review and accept one specific offer.
Estimate
Use an estimate when the final service level or labor is still being worked out. Explain what could change the price.
Invoice
Create an invoice when payment is due. Start it from the accepted commercial cleaning quote and review the copied service details.
Did the Facility or Schedule Change?
Did the facility add space or change the service schedule? Update the quote and show the revised price before the change takes effect.
Create the first invoice from the accepted quote. For the next service period, duplicate that invoice to make a new draft, then update the dates, services, and approved extras.
Other Cleaning and Facility Quote Templates
Choose a narrower template when the work is mainly an office, janitorial program, or residential clean. Need a longer document for the service plan or quality approach? The quote proposal template gives you room for that context.
Other Quote Template File Formats
Need to edit the quote in a familiar document or spreadsheet? Choose a format below, or create the commercial cleaning quote online in Docelf.
Commercial Cleaning Quote Template FAQs
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What is a commercial cleaning quote?
A commercial cleaning quote is a written offer for cleaning a business or managed property. It shows the service schedule, price, and terms. It can also identify periodic work or supplies.
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What should I include in a commercial cleaning quote?
Add the customer and service locations. Describe the routine work, frequency, and access requirements. Then show the price, terms, and how the customer accepts.
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How do I quote recurring commercial cleaning?
State the service days and what happens on every visit. Separate monthly or per-visit service from quarterly, annual, or on-call work. Show the billing period and explain how additional work will be approved.
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Should I price commercial cleaning by square foot or by visit?
Use the pricing method that fits your operation and the information available. You can price by square foot, labor hours, visit, or monthly service. The quote should still show the scope, frequency, assumptions, and total clearly.
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How should I handle consumables in the quote?
State whether you or the customer provides consumables. Put separately billed supplies on their own lines when usage can change the price.
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What if the facility adds rooms or changes the schedule?
Revise the quote when the areas, tasks, or schedule change. Update the price and ask the customer to accept the revised quote before the new work begins.
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Can one commercial cleaning quote be used for recurring invoices?
Yes, through separate actions. Create the first invoice from the accepted quote. For the next billing period, duplicate that invoice to make a new draft, then update the services and approved extras.
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Can I email or download the commercial cleaning quote?
Yes. Send the quote from Docelf, print a copy, or save it as a PDF. The property manager does not need a Docelf account to receive or review it.
Ready to Send the Commercial Cleaning Quote?
Turn the walkthrough into a service schedule and price the property manager can approve.
- Separate routine cleaning from periodic work
- State service days, supplies, and access responsibilities
- Email the commercial cleaning quote or download a PDF
