Free Quote Template

for business professionals

Create printable, itemized quotes in minutes with this free quote template.

Print, download a PDF or email.

Create My Free Quote
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Create a Free Quote

With the free quote template you can create a formal quote in minutes. Fill out, print, download or send your quote.

The advantages of using the free quote template are many. The most obvious is that you save a lot of time, and get professional looking quotes that stand out and make you look good in front of your customers. You can easily follow up on your quotes, and get notified when your customer views and accepts the quote. As a final benefit, all your quotes are neatly organized for future reference and easy lookup.

How to Fill Out the Free Quote Template

Writing a professional quote with the free quote generator only takes a couple of minutes. Follow the 7 simple steps below to create a formal quote in no time:

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1Your Name and Contact Details

Start by adding your business name, address and any other contact details. That way there is no confusion about who the quote is from or how to contact you in case there are any questions.

2Your Company Logo

Including a company logo, if you have one, further reinforces who the quote is from. A logo also adds to the professional look of the document. Visual clues like this often make a company more memorable to potential customers. Having a customer remember you is, needless to say, good for business. If they don’t remember you, your company will not be considered the next time they are in the market for your services or products.

3Your Customer’s Name Contact Details

Add the customer's name and address, so that it is clear who the quote is for. You can also add other contact details like phone and email.

4The Quote Number, Date and Due Date

The quote number is a unique reference number. It is used to keep different quotes separate, even when the customer and the items quoted might be similar or same. It also makes it easy to look up a specific quote in the future.

5Line items

The line items are the most important part of the quotation, and the part you should spend most of your time on. This is where you specify your offer to the customer, both in terms of work to be performed and the price.

Break down your project into hours worked, materials, parts, products, permit fees and the like. List each item on a separate line, together with the quantity, description and unit price. Take your time and write good descriptions, so that there is no confusion about what is to be done, and what the customer will be paying for.

You can also add a discount and sales tax in this step.

6Terms and Conditions

Add your terms and conditions. This can be anything from how and when you expect to be paid to what happens if one of your subcontractors is late with their delivery.

This is also a good place to add an expected timeline for your project. This informs the customer about how long the project will take and when they can expect completion. This is especially useful for larger projects, and might be just as important for the customer as the price when deciding who to hire for the job.

7Signature Fields

Finally, you have the possibility to add a signature field to your quote. That way the customer can sign the quote directly on acceptance. No need to send a separate contract document.

Create a free quote

Create a Free Quotation!

Create a professional quote in seconds.

Sample Quotes Created with the Free Quote Generator

Free Quote Template

Free Quote Template

The advantages of using a free quote template are many:

  • You look professional
  • You save time
  • All the totals are added automatically (and correctly)
  • All of your documents are neatly organized for future reference
Create a Free Quote

Printable Quote Template

Printable Quote Template

The quotations you can create with the free quote generator are printable, downloadable and fillable. The Docelf design team has taken great care to use colors and fonts with good contrast and readability that will look good on a printed document. To print your quote, all you need to do is click the ‘Print’ button.

Create a Printable Quote

Formal Quote Template

Formal Quote Template

To send a formal quote to your potential customer just fill out the blank template with your own quote information. You can print, download or send the formal quote directly from the template.

Create a Formal Quote

Frequently Asked Questions

What is a Quote

A quote, also known as a quotation, outlines how much services or goods will cost if the customer goes ahead with the purchase. It is provided from the seller to the potential customer before the sale is agreed upon, so that the customer can make an informed decision on whether or not they want to do business with the company. The price quoted is fixed and can not be changed after the quote is accepted.

What is RFQ - Request for Quote

A request for quote (RFQ) is a document sent from the potential customer to the seller, requesting them to provide a price quote for desired services or products. It is common to get quotes from several suppliers before committing to the purchase, especially for larger projects. A quote request is sometimes also called an invitation for bid (IFB).

What is a Formal Quote

A formal quote is just another name for a quote or quotation document. It outlines the cost of the services and products before the sale, so that the customer can make an informed decision on whether or not they want to hire your company for the job. The quoted price is fixed and can not be changed once the quote is accepted.

How to Make a Quote

T he easiest way to write a quote is to use the free quote template, and fill out the blank fields with your own quote information. Include your name and address and the name and address of your customer. Add the quote number, quote date and the due date. The due date is the deadline you choose for the customer to accept the quote. List all the items included in the project: The hours worked, materials consumed, parts and any other costs. For each item, include a description, a quantity and a unit price. Remember to include any discounts and sales tax, if applicable. For larger projects, it is also common to add a timeline so that your customer can have an idea about how long the project will take to complete. Finally, include your terms and conditions. You can then print your quote, save it as a pdf document or send it directly from the free quote template by clicking the ‘Send’ button.

Create a free quote

Create a Free Quotation!

Create a professional quote in seconds.

How do I Write a Quote Follow Up Email

A couple of days after you send the quote, you might want to follow up with an email. This is a good idea, both to remind your customer to accept your quote and give them a chance to ask any questions they might be wondering about.

Following is an example of a quote follow up email that you might send:

Hi [name],

I just wanted to follow up on the quote we sent you a couple of days ago. We are very excited about starting on [the work you proposed in the quote]. If you are happy with the quote, please click on the link below to accept and sign it.

If you have any questions or comments regarding the quote, please reply to this email or call me directly on [your phone number].

Yours sincerely,

[Your name]

[Your company name]

Also remember that when you send your quote through Docelf, you will be able to see when your customer views it, and get a notification when they accept.

What is the Difference Between a Quote and an Invoice

The quote and invoice look similar, but are quite different documents used in different parts of the sales process. A quote is an offer to sell goods or services for a fixed price, while the invoice is a request for payment once the sale has been completed.

What is the Difference Between a Quote and an Estimate

The quote is for fixed price projects and the price quoted is the final price. If the project takes longer or costs more to complete, you can still only claim the amount agreed upon when the quote was accepted. The estimate, on the other hand, is an educated guess about the final cost of the project and does not constitute a binding agreement. It is agreed that the customer will pay for the actual cost of the project, rather than a fixed price. For large projects with uncertainty, you should use an estimate template instead of a quote.

Why Use an Online Quote Template

There are several advantages to using an online quotation template:

Create a free quote

Create a Free Quotation!

Create a professional quote in seconds.

Who Needs a Quote Template

Quotes are utilized by a wide range of service professionals when they need to provide a price for their services. Some examples of industry specific quotes are:

The differences between these quote templates are minor and mainly consist of the differences in the service that the quote is for. The formal parts of the quote are the same.

Create a free quote

Create a Free Quotation!

Create a professional quote in seconds.

What Should I Include in a Quote

These are the formal parts that every quote should include:

How do I Turn my Quote into a PDF Document

Turning your quote into a pdf document is simple. All you need to do is click on the ‘PDF’ button above the quote template and a pdf document will automatically download to your computer. You can then save it to a folder of your choice or send it to your customer in an email attachment.

You can also send the quote directly from the template, with the added benefit of being able to see when your quote gets viewed and getting a notification when it is accepted.

Other Quote Template File Formats

If you’d like to create a quote in Word, Google Docs, Excel, or Google Sheets, you can use one of the professionally designed templates below. Just be aware that you won’t have all the flexibility and customization options of the free quote template.

Industry Specific Quote Templates

For more quotation tips and templates tailored to a particular industry, check out our samples of industry specific quote templates.

Docelf Free Quote Template

Free Quote Template
  • PDF, Email or Print
  • Convert to an Invoice
  • See when your quote has been opened
  • Get notified when your quote is accepted
Create a Free Quote

Other Docelf Templates

Our templates are designed to work together, so you don't have to enter the same information twice. When your customer accepts the quote or estimate you prepared for them, it easily converts into an invoice, which easily converts into a receipt. Maximum control with minimum effort!

All of Docelf templates offer the same styling options and simplicity of use as the invoice template.

Check out other templates from Docelf:

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